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Filing Manager Jobs in New Brunswick, NJ (NOW HIRING)

Proskauer

Foreign Filing Paralegal

New York, NY · On-site

$90K - $120K/yr

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our

Applecart

Creative Operations Manager

New York, NY · On-site

About Us Applecart is the leading technology company that C-suites rely on to reach business-critical decision makers. The most important decisions are made by the hardest people to reach and

Robert Half

Medical File Clerk

Piscataway, NJ · On-site

$19 - $22/hr

We are looking for a Medical File Clerk to support document management operations for a healthcare organization. This is a contract position for a 13-week assignment and requires full onsite

Applecart

Creative Operations Manager

New York, NY · On-site

About Us Applecart is the leading technology company that C-suites rely on to reach business-critical decision makers. The most important decisions are made by the hardest people to reach and

Applecart

Creative Operations Manager

New York, NY · On-site

About Us Applecart is the leading technology company that C-suites rely on to reach business-critical decision makers. The most important decisions are made by the hardest people to reach and

Info Way Solutions

COBOL Developer

East Brunswick, NJ · On-site

$50 - $67.75/hr

Job Summary : Info Way Solutions is seeking an experienced Mainframe COBOL Developer to join their team. The role involves troubleshooting, maintaining COBOL programs, and providing production

Mms-Group

Assistant Property Manager

Irvington, NJ · On-site

$52 - $68/hr

Assistant Property Manager Irvington, NJ, US 2 days ago Requisition ID: 13588 Are you an experienced Assistant Property Manager ready to join our fantastic team of professionals? MMS Group is on the

MMS Group

Assistant Property Manager

Irvington, NJ · On-site

$27/hr

Are you an experienced Assistant Property Manager ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Under the direction of the Property Manager, our

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in New Brunswick, NJ

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near New Brunswick, NJ are hiring for Filing Manager jobs?

Cities near New Brunswick, NJ with the most Filing Manager job openings:

Filing Manager jobs near you

Foreign Filing Paralegal

Proskauer

New York, NY • On-site

$90K - $120K/yr

Full-time

Re-posted 27 days ago

Job description


The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.
Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry- redefining companies. We are proud of our many achievements across a full spectrum of transactional and contentious practices.
The IP Foreign Filing Paralegal will provide support to clients, attorneys, paralegals and secretaries in all aspects of patent foreign filing, U.S. National Stage, and U.S. Bypass Continuation Application Filings. They must remain current on all U.S., PCT and foreign patent rules and rule changes in national offices. The Foreign Filing Paralegal will report directly to the Manager of IP Prosecution Services.
Responsibilities
  • Prepare and submit patent filings in all foreign jurisdictions, including PCT, Paris Convention, and national phase filings.
  • Use ePCT to prepare electronic international application packages for filing with the U.S. Receiving Office or, when appropriate, filing directly with the International Bureau.
  • Prepare instructions to foreign associates outlining our clients' instructions for both direct and national phase patent applications.
  • Review and maintain docket of associated deadlines for assigned clients, including but not limited to management and tracking of all aspects of foreign formalities associated with filing.
  • Coordinate with outside vendors to handle foreign formalities, e.g. translations, formal drawings, and apostille/legalization as necessary to comply with country law requirements.
  • Prepare draft estimates for various stages of foreign prosecution from direct or PCT filing to Regional Validations stage. Knowledge of Global IP Estimator a plus.
  • Manage large name change projects in multiple jurisdictions.
  • Review large patent schedules and confirm information against foreign patent office databases.
  • Serve as the primary contact for foreign associates from first filing to request for examination.
  • Timely report incoming foreign mail and as-filed documents to clients.
  • Coordinate the status of transferred applications and notify foreign associates of bulk changes to the assignee, docket numbers and attorney assignments.
  • Prepare and file disclosure documents in relevant copending applications and understand the rules of disclosure in foreign jurisdictions.
  • Keep current with changes in foreign country law.

Qualifications
  • Bachelor's Degree
  • A minimum of 3 years of foreign filing experience in a fast-paced law firm environment
  • Experience with life sciences-based patent prosecution strongly preferred
  • Strong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervision
  • Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information
  • Ability to quickly and proactively identify problems and develop solutions
  • Work independently and escalate concerns when needed
  • Excellent interpersonal, organizational and communication skills, and ability to communicate effectively, both written and verbal
  • Must work well in team environment and maintain a positive team atmosphere
  • Strong technical skills in Microsoft Word, Excel, and patent docketing software; ePCT and Foundation IP experience a plus
  • Experience working with PatDocs, Derwent, and TotalPatent One is a plus
  • Willingness and flexibility to work overtime as needed

This position will require physical presence in Proskauer's offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation range for this position is $90,000 - $120,000. The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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