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Filing Manager Jobs in Middleburgh, NY (NOW HIRING)

Veterans Health Administration

File Clerk

Albany, NY · On-site

$37K - $48K/yr

Attention to Detail Clerical Computer Skills Information Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include ...

Goldberg Segalla LLP

File Intake Analyst

Albany, NY

$21 - $25/hr

Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to ... Strong organization and time management skills * Regularly required to observe and assess data and ...

STA of New York, Inc

Terminal Manager

Schenectady, NY

$69K - $73K/yr

Personnel File Management -- Maintain employee records, including SED and 19A compliance, in coordination with the 19A Trainer. * ZONAR Oversight -- Monitor ZONAR usage, ensure training compliance ...

St. Anne Institute

Human Resources Assistant

Albany, NY · On-site

$23 - $27/hr

... file management and reporting. Responsibilities: * Respond to employee inquiries and questions via email and over the phone * Assist with document management, recordkeeping and reporting * Assist ...

ST ANNE INSTITUTE

Human Resources Assistant

Albany, NY · On-site

$23 - $27/hr

... file management and reporting. Responsibilities: Respond to employee inquiries and questions via email and over the phone Assist with document management, recordkeeping and reporting Assist with ...

Contact Government Services, LLC

Paralegal

Albany, NY

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

Contact Government Services, LLC

Paralegal

Albany, NY

$50K - $60K/yr

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

InsCipher

Tax Associate

Albany, NY · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Four Corners Legacy Law

Law Clerk (Part-Time)

Albany, NY · On-site

$20/hr

Cloud File Management: Maintain and organize digital documents in the cloud, following our systemized processes. * Notarization & Witnessing: Notarize and/or witness legal documents during signings ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Middleburgh, NY

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near Middleburgh, NY are hiring for Filing Manager jobs?

Cities near Middleburgh, NY with the most Filing Manager job openings:

Filing Manager jobs near you

Executive Secretaries and Administrative Assistants

Nexus Staff

Albany, NY • On-site

Other

Medical, Dental, Vision

Re-posted 15 days ago

Job description

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% Onsite. Location: 875 Central Avenue, Albany NY 12206 Job Duration: 2 Years Closing: 05/22/2026. #CB The New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The successful candidates will assist with administrative functions related to the Division of State EMS. These will include: Administrative oversight of Division file management: Developing and coordinating retention and archival schedule Ensure compliance with retention policies. Digitizing files as needed. Maintain confidentiality with all sensitive and confidential materials. Scheduling meetings with internal and external stakeholders. Organizing and analyzing incoming communications and files. Managing daily schedule for Division Leadership, ensure no conflicts on calendars and prioritize. Meetings as needed. Managing communications deadlines and organize materials for review. Running reports in multiple different systems as needed. Completing required state forms needed for submission of paperwork. Assist with multiple projects within the Division, including space management and consolidation. Successful candidates should be dependable, highly motivated, detail-oriented, and comfortable working autonomously in a fast-paced environment with senior leadership of the Division. Successful candidates should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly. Minimum qualifications include: 3 years of experience working with SharePoint, networks, shared drivers, or servers. Highschool diploma or equivalent. Excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting. Ability to work independently and also contribute to a team. Ability to maintain confidentiality. Strong organizational and time-management abilities. Comfort with speaking on the phone. Ability to reconcile projects, audit for consistency, completeness and accuracy. Ability to develop tiered filing management (folders) to represent proper organization of Documents. Familiarity working in electronic databases. Preferred qualifications include: Experience providing executive-level administrative support in a government or healthcare environment. Experience coordinating meetings and travel logistics across multiple stakeholders or agencies. Experience preparing a variety of correspondence, reports and other written material. Experience managing electronic communications. Comfort with data entry and maintaining paper and electronic filing systems. Miscellaneous Information: Monday through Friday, 8-hour shift; Half hour unpaid lunch break. The shift timing is flexible and can be: 7:30 – 3:30, 8 – 4, 8:30 – 4:30, or 9 – 5. Free parking on site available Public bus stops within a block of the office for convenient transportation. Interviews will be conducted virtually. We will set up a Webex to conduct the interview. A deposit of $13 charged for a NYS ID Card. Training will be provided. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. We offer weekly payments via ACH (Automated Clearing House). Serving as Prime Vendors to New York State and New York City for over 10 years.

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