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Filing Manager Jobs in Middleburgh, NY (NOW HIRING)

NESCO Inc

File Clerk

Albany, NY · On-site

$16.50 - $19.50/hr

Location: 66 South Pearl Street, Albany, NY Key Responsibilities File & Records Management * Search for and retrieve physical files from shelving based on closed-account filing lists. * Review and ...

Lthc

Supervisor Provider File Management

Albany, NY · Remote

$62K - $106K/yr

The Supervisor effectively leads the Provider File Management (PFM) team in such a way as to ensure quality delivery within time and budget constraints. Essential Accountabilities: * Supervises ...

Lthc

Supervisor Provider File Management

Albany, NY · Remote

$62K - $106K/yr

The Supervisor effectively leads the Provider File Management (PFM) team in such a way as to ensure quality delivery within time and budget constraints. Essential Accountabilities: * Supervises ...

Lthc

Supervisor Provider File Management

Albany, NY · Remote

$62K - $106K/yr

The Supervisor effectively leads the Provider File Management (PFM) team in such a way as to ensure quality delivery within time and budget constraints. Essential Accountabilities: * Supervises ...

Nexus Staff

File Clerks

Albany, NY · On-site

$16.25 - $19.25/hr

File Clerks Employment Type: Contract Work Hours: 20 hrs./week Work site: 100% Onsite. Location ... Attention to detail, organization, time management, patience, communication, problem-solving ...

Veterans Health Administration

File Clerk

Albany, NY · On-site

$37K - $48K/yr

Attention to Detail Clerical Computer Skills Information Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include ...

Goldberg Segalla LLP

File Intake Analyst

Albany, NY · On-site

$21 - $25/hr

Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to ... Strong organization and time management skills * Regularly required to observe and assess data and ...

St. Anne Institute

Human Resources Assistant

Albany, NY · On-site

$23 - $27/hr

... file management and reporting. Responsibilities: * Respond to employee inquiries and questions via email and over the phone * Assist with document management, recordkeeping and reporting * Assist ...

ST ANNE INSTITUTE

Human Resources Assistant

Albany, NY · On-site

$23 - $27/hr

... file management and reporting. Responsibilities: Respond to employee inquiries and questions via email and over the phone Assist with document management, recordkeeping and reporting Assist with ...

Contact Government Services, LLC

Paralegal

Albany, NY · On-site

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

Contact Government Services, LLC

Paralegal

Albany, NY

$50K - $60K/yr

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

InsCipher

Tax Associate

Albany, NY · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Albany, NY · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Middleburgh, NY

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near Middleburgh, NY are hiring for Filing Manager jobs?

Cities near Middleburgh, NY with the most Filing Manager job openings:

Filing Manager jobs near you

File Clerk

Albany, NY • On-site

NESCO Inc
See more jobs at NESCO Incexternal

$16.50 - $19.50/hr

Other

Medical, Dental, Vision, Retirement

Posted 20 days ago

Job description

File & Records Support Specialist
Position Overview
We are seeking a detail-oriented and organized professional to support physical and digital records management, file organization, document retention, and data tracking. This position will primarily involve locating, organizing, documenting, boxing, and preparing account files for retention or destruction.
The ideal candidate is comfortable performing repetitive, detail-focused work, has experience with filing systems, and can accurately maintain tracking information in Microsoft Excel.
Work Schedule & Location
  • Work Model: 100% On-site
  • Schedule: Monday - Friday, 5 days per week
  • Location: 66 South Pearl Street, Albany, NY
Key Responsibilities
File & Records Management
  • Search for and retrieve physical files from shelving based on closed-account filing lists.
  • Review and organize closed account files according to established retention requirements.
  • Identify and shred files that have exceeded the required account retention period.
  • Package closed files that are not eligible for destruction into boxes organized by year closed.
  • Label boxes accurately with:
    • Account numbers
    • Account closure dates
    • Scheduled destruction dates
  • Remove and relocate files from designated shelving areas to accommodate facilities maintenance.
  • Condense and reorganize remaining open-account files in numerical account order.
  • Prepare file boxes for shipment to off-site retention facilities as needed.
  • Follow established off-site storage instructions and packaging requirements.
Data Entry & Tracking
  • Log files and box labels accurately using Microsoft Excel spreadsheets.
  • Maintain organized and accurate records of files being retained, relocated, or destroyed.
  • Ensure physical records correspond with information documented in tracking spreadsheets.
Qualifications
  • Previous experience with physical and/or digital filing systems preferred.
  • Comfortable working with Microsoft Excel spreadsheets.
  • Strong organizational skills and attention to detail.
  • Ability to accurately organize files by account number, year, and retention requirements.
  • Ability to remain focused and productive while performing repetitive tasks.
  • Comfortable working independently on structured, detail-oriented assignments.
  • Ability to follow document retention and file management procedures.
  • Ability to lift and move boxes weighing approximately 10-15 pounds.

Required Prescreen Questions
The following questions must be answered and submitted with the candidate's resume:
  1. What experience do you have with physical and digital filing systems?
  2. Are you comfortable using Excel spreadsheets?
  3. Can you lift boxes weighing 10-15 pounds?
  4. How do you keep yourself focused and motivated when performing repetitive tasks?
  5. Are you organized? This position will require you to pull files from shelving, organize them into boxes by year closed, and log the files and corresponding box labels in a spreadsheet.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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