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Filing Manager Jobs in Lexington, KY (NOW HIRING)

Dean Builds

Assistant Project Manager

Lexington, KY · On-site

Organize and maintain project filing system including obtaining close-out, warranty, and O&M correspondence and all other records both electronically and paper files. * Assist Project Managers with ...

Dean Builds

Assistant Project Manager

Lexington, KY · On-site

Organize and maintain project filing system including obtaining close-out, warranty, and O&M correspondence and all other records both electronically and paper files. * Assist Project Managers with ...

Stantec

Structural CAD Manager

Lexington, KY · On-site

Assists CAD staff with CAD file / model troubleshooting when required * Provides active mentoring ... Excellent time-management skills and ability to work independently. * Understanding of project ...

Stantec

Structural CAD Manager

Lexington, KY · On-site

Assists CAD staff with CAD file / model troubleshooting when required * Provides active mentoring ... Excellent time-management skills and ability to work independently. * Understanding of project ...

Asset Living

Assistant Community Manager

Lexington, KY · On-site

$16.75 - $20.25/hr

Maintain accurate and organized records; audit resident files to ensure accurate records ... Personnel Management * Regular/daily onsite attendance is required * Use consistent techniques ...

Beacon, LLC

Property Manager

Frankfort, KY

$70K/yr

Beacon is now hiring for a full-time Property Manager. We're a limited-liability company founded in ... HUD/KHC regulations dictate the processing, time frames involved, file maintenance, and payment of ...

Beacon, LLC

Property Manager

Frankfort, KY · On-site

$70K/yr

Beacon is now hiring for a full-time Property Manager! We're a limited-liability company founded in ... HUD/KHC regulations dictate the processing, time frames involved, file maintenance, and payment of ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Lexington, KY

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Lexington, KY?

The most popular types of Filing jobs in Lexington, KY are:

What cities near Lexington, KY are hiring for Filing Manager jobs?

Cities near Lexington, KY with the most Filing Manager job openings:

Filing Manager jobs near you

Assistant Project Manager

Dean Builds

Lexington, KY • On-site

Full-time

Posted 11 days ago

Key responsibilities

  • Support the project team with day-to-day activities including document management, communication, and coordination.

  • Assist in managing project documentation such as contracts, submittals, RFIs, change orders, and safety records.

  • Help with project setup, meetings, and financial tracking in collaboration with project managers and site managers.

Job description

Welcome to Dean Builds, your trusted partner in commercial and industrial construction. We specialize in Construction Management, General Contracting, and Design-Build services. With our extensive experience, we have built strong relationships with locally and nationally recognized customers. You will have the opportunity to build their schools, churches, commercial and industrial projects. We are licensed to work in Kentucky, Ohio, Indiana, Tennessee, Alabama, Georgia, Florida, Missouri, Virginia, and West Virginia, ensuring that we can serve construction needs across multiple states.


We are currently looking to add team members who are driven, passionate, and committed to excellence. In this fast-paced environment, you'll have the opportunity to work on exciting projects alongside a close-knit team. From building projects in your community of which you will be proud to managing complex construction processes, your skills and expertise will be put to the test every day.


Responsibilities: 

  • Provide day-to-day support to the project team including project managers, site managers, accounting and operations on assigned construction projects.
  • Provide assistance in establishing the bid list including invitations, subcontractor calls and subcontractor qualifications.
  • Documents/Controls on all Project Drawings.
  • Maintaining all Building Connected data to be loaded timely and accurately.
  • Generate, process and track project related documentation as instructed including owner contracts, proposals, LOI’s, subcontracts, purchase orders, RFI’s and change orders etc.
  • Obtain, distribute and process all submittals and shop drawings.
  • Awareness of all addendums.
  • Assist with verification of project safety program from subcontractors.
  • Assist with documentation of the Dean Build’s Safety Program.
  • Organize and maintain project filing system including obtaining close-out, warranty, and O&M correspondence and all other records both electronically and paper files.
  • Assist Project Managers with compiling and leveling of subcontractor bids.
  • Verify all required insurance documentation is in place and valid
  • Work with accounting software to set up project budgets, input cost codes and review project financials.
  • Assist Site Managers in jobsite set-up, weekly job-site meetings and Procore related items.


Minimum Requirements:

  • 2+ years of project management experience in commercial construction required.
  • Bachelor's degree from a college/university – Construction Management Degree preferred.
  • 2+ years of relevant construction experience.
  • Basic computer skills including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
  • Working knowledge of Procore, Microsoft Project and Building Connected is preferred.  
  • Document control


Applicants must be legally authorized to work in the United States without employer sponsorship.


This position does not provide visa sponsorship now or in the future. 


Physical Requirements:

Employees must be able to function well with regard to the following:

  • Uncontrolled environmental conditions.
  • Constant change in weather and site conditions.
  • Occasionally lifting up to 75 lbs., routinely lifting 50 lbs.
  • Climbing, balancing, stooping, kneeling, crouching, crawling, bending, twisting, pushing, pulling, seeing and reading and reaching to perform everyday job tasks. 

Note: Job descriptions may change from time to time due to specific work requirements.