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Filing Manager Jobs in Lawrence, MA (NOW HIRING)

Wsgr

Trademark Paralegal

Boston, MA · Hybrid

$43.21 - $58.46/hr

Prepare and manage trademark watch notices and subscriptions * Oversee file transfers (intake and outbound), including docket and document reviews * Assist with preparing and filing TTAB actions ...

Contact Government Services, LLC

Paralegal

Boston, MA · On-site

$50K - $60K/yr

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

Morgan & Morgan, P.A.

Case Manager

Medford, MA

$20.75 - $26.75/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualification * Bachelor's degree ...

Wsgr

Senior Trademark Paralegal

Boston, MA · Hybrid

$53.50 - $72.38/hr

Prepare and manage trademark watch notices and subscriptions * Oversee file transfers (intake and outbound), including docket and document reviews * Assist with preparing and filing TTAB actions ...

Morgan & Morgan, P.A.

Case Manager

Medford, MA · On-site

$20.75 - $26.75/hr

Manage case files from intake to closing under the direction of an attorney * Performs other ... related duties as assigned to meet the needs of the business Qualification * Bachelor's degree ...

InsCipher

Tax Associate

Derry, NH · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Lowell, MA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Nashua, NH · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Dlapiper

Paralegal - Corporate

Boston, MA · Hybrid

$45.52 - $68.93/hr

Manages data rooms and matter files. * Other duties. Desired Skills Must have strong skills in Word, Excel and Outlook. Experience with legal software such as Relativity, LexisNexis, Westlaw or ...

BRUNT Workwear

Production Designer

Wilmington, MA

... file management, pre-press, and quality-control workflows that improve asset consistency, speed, and accuracy. The ideal candidate is sharp, process-driven, and detail-obsessed, thriving in fast ...

New

Aieres Group

Office Manager

Burlington, MA · On-site

$65K - $75K/yr

Manage and coordinate scheduling for meetings, appointments, and conference calls across executive ... Receive, log, and file incoming payment receipts, remittance advices, and related financial ...

Metasys Technologies

Mailroom Clerk

Waltham, MA · On-site

$17.25 - $21.25/hr

Use MS Office, email systems, and document management software to open, save, transfer, and process files. * Generate digital reports for printing, imaging, and mail systems. * Perform quality checks ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Lawrence, MA

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What cities near Lawrence, MA are hiring for Filing Manager jobs?

Cities near Lawrence, MA with the most Filing Manager job openings:

Filing Manager jobs near you

Trademark Paralegal

Wsgr

Boston, MA • Hybrid

$43.21 - $58.46/hr

Full-time

Re-posted 4 days ago

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

As a Trademark Paralegal at Wilson Sonsini, you'll support some of the most innovative companies in tech and life sciences, helping protect the brands behind breakthrough technologies. You'll work on cutting-edge matters in a fast-paced, collaborative environment at a firm known for its deep IP expertise and commitment to clients shaping the future.

This position is available as a hybrid work schedule.

Essential Duties and Responsibilities:

  • Communicate with attorneys and clients regarding trademark clearance, prosecution, deadlines, renewals, and maintenance matters

  • Prepare and send client communications, reports, and trademark status updates (quarterly or upon request)

  • Coordinate with clients to collect supporting documents, signed forms, and specimens

  • Review marketing materials and websites for acceptable trademark specimens

  • Conduct preliminary trademark clearance searches using USPTO, commercial databases (e.g., SAEGIS, TrademarkNow), AI tools, and foreign trademark office resources

  • Order and track comprehensive trademark searches from vendors

  • Prepare, file and maintain applications and registrations before the USPTO (Sections 8, 9, 15; Statements of Use; Renewals; Extensions; Assignments; POAs)

  • Draft and file non-substantive responses to Office Actions for attorney review

  • Report USPTO and foreign office notices (e.g., publication, allowance) to clients

  • Communicate with foreign counsel regarding searches, filings, prosecution, and maintenance

  • Assist in planning and executing global trademark registration strategies

  • Coordinate legalization of documents and obtain signatures for foreign trademark filings

  • Manage deadlines and docket items for U.S. and foreign applications and registrations, and maintain accurate records in WebTMS

  • Prepare and manage trademark watch notices and subscriptions

  • Oversee file transfers (intake and outbound), including docket and document reviews

  • Assist with preparing and filing TTAB actions (oppositions, cancellations, appeals) and UDRP complaints; gather supporting materials for enforcement proceedings

  • File and prosecute U.S. copyright applications; assist with copyright assignment documentation

  • Assist clients with U.S. Customs and Border Protection trademark recordation

  • Perform related duties as assigned or directed by supervisor

  • Maintain compliance with all firm policies and procedures

Education and/or Work Experience Requirements:

  • A college degree and/or paralegal certificate is required

  • 4+ years of experience as a trademark paralegal is required

  • Stellar project management and organizational skills

  • Great attention to detail and ability to multitask

  • Good judgment, intuition and problem-solving skills

  • Strong written and verbal communication skills

  • Reliable and dependable

  • Client-focused mindset

  • Professional and composed under pressure and in fast-paced environments

  • Ability to learn quickly and work effectively and efficiently with clients, attorneys and staff across offices

  • Proficiency in WebTMS and filing with USPTO

  • Knowledge of U.S. and international trademark prosecution rules and procedures

  • Ability and willingness to work overtime as needed

The primary location for this job posting is in Seattle, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows:Seattle, Austin, Boston, Boulder, Century City, Delaware, Los Angeles, Salt Lake City, San Diego, Washington, D.C.: $43.21 - $58.46 per hour. New York, Palo Alto, San Francisco: $45.48 - $61.54 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

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