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Filing Manager Jobs in Lawrence, MA (NOW HIRING)

Nasuni

Senior Software Engineer - File System

Boston, MA · On-site

$133K - $175K/yr

Strong C or C++ expertise, including memory management, concurrency, debugging, profiling, and ... Experience with file systems, storage engines, databases, operating systems, kernel-adjacent ...

Nasuni

Senior Software Engineer - File System

Boston, MA · On-site +1

$133K - $175K/yr

Strong C or C++ expertise, including memory management, concurrency, debugging, profiling, and ... Experience with file systems, storage engines, databases, operating systems, kernel-adjacent ...

143 Studios LLC

Lead Video

Boston, MA · On-site +1

Manage media and file storage. * Maintain and oversee remote-access tools, ensuring: * Reliable remote editing workflows * Consistent system availability and user access * Seamless coordination and ...

143 Studios LLC

Lead Video

Boston, MA

Manage media and file storage. * Maintain and oversee remote-access tools, ensuring: * Reliable remote editing workflows * Consistent system availability and user access * Seamless coordination and ...

Wsgr

Trademark Paralegal

Boston, MA · Hybrid

$43.21 - $58.46/hr

Prepare and manage trademark watch notices and subscriptions * Oversee file transfers (intake and outbound), including docket and document reviews * Assist with preparing and filing TTAB actions ...

Contact Government Services, LLC

Paralegal

Boston, MA

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

Contact Government Services, LLC

Paralegal

Boston, MA

$50K - $60K/yr

... files liens, run credit reports, prepares and submits subpoenas. - Manages and tracks collection activity in an internal database. - Communicates with and coordinates collection activity with AUSAs ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What cities near Lawrence, MA are hiring for Filing Manager jobs? Cities near Lawrence, MA with the most Filing Manager job openings:
Filing Manager jobs near you

Human Resources and Administrative Office Manager

Phillips Academy

Andover, MA • On-site

$34 - $37/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 14 days ago

Job description

The Office Manager serves at the first point of contact for the Human Resources, General Counsel and Business offices greeting visitors and directing inquiries. The Office Manager provides administrative assistance for the Human Resources, General Counsel and Business offices. While directly reporting to the Director of Human Resources, the Office Manager will support several individuals, including support for all activities involved with their administrative and project needs as required to achieve their individual and team goals. This is an in-person position with a Monday through Friday, 8am-4:30pm schedule.

Additionally, the Office Manager is responsible for a number of activities in support of the human resources department including assigning online training and new employee orientation, coordinating Financial Planning sessions, overseeing ergonomics requests, employee file management, coordinating meetings and documentation compliance for the 403(b) plan, support in managing and reconciling the human resources and benefits budgets, submission of human resources information for Academy weekly newsletters, oversight of nursing mothers room, oversight and coordination of service awards, community events, ordering office supplies, version control and revisions of employee policies.

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree preferred with five years of experience working in a fast-paced organization/professional setting as a human resources coordinator, executive administrative assistant, office manager or similar role. The successful candidate will be expected to practice and develop cultural competence in the exercise of their duties.

The Office Manager supports the administrative needs of:

  1. Director of Human Resources
  2. Assistant Head of School for Operations and Finance, CFO
  3. General Counsel
    1. Conduct Response Specialist
  4. Director of Business Services and Risk Management

A full job description is attached with primary position duties and responsibilities. This is a full-time, non-exempt, staff position with full benefits.

Benefits we offer:

  • Employer-subsidized medical, dental, mental health benefits—eligible day 1
  • Retirement program with 10% employer contribution
  • Annual paid time off: 10 holidays, paid winter closure, 3–6 weeks vacation, 10–12 sick days
  • Employer-paid life insurance and long-term disability insurance
  • Professional development programs
  • Education assistance including tuition remission/reimbursement
  • Access to museums, guest speakers, cultural and performing arts
  • Campus close to interstates 495 and 93 with free parking
  • Free meals during work hours
  • Discounted on-campus childcare

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.