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Filing Manager Jobs in Largo, FL (NOW HIRING)

Trenam Law

Legal Assistant - Litigation

Tampa, FL · On-site

The ideal candidate will be proactive, highly organized, detail-oriented, and experienced in case file management, scheduling and calendaring, discovery support, court filings, document preparation ...

Tampa Bay Academy of Hope

Program Assistant

Tampa, FL · On-site

$16 - $19/hr

File Management: Check and ensure that files for participants contain all required paperwork, are up-to-date, and comply with program standards. * Data Entry: Perform data entry tasks including ...

Tampa Bay Academy of Hope

Program Assistant

Tampa, FL · On-site

$16/hr

File Management: Check and ensure that files for participants contain all required paperwork, are up-to-date, and comply with program standards. * Data Entry: Perform data entry tasks including ...

Tampa Bay Academy of Hope

Program Assistant

Tampa, FL · On-site

$16 - $19/hr

File Management: Check and ensure that files for participants contain all required paperwork, are up-to-date, and comply with program standards. * Data Entry: Perform data entry tasks including ...

Morgan & Morgan, P.A.

Legal Assistant

Tampa, FL · On-site

Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics). * Maintain pleadings and discovery indexes. * Organize exhibits, documents, evidence ...

UAB

ADMINISTRATIVE ASSOCIATE

Tampa, FL · On-site

$18.35 - $21.33/hr

... files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office s administrative ...

STI

Administrative Support

Tampa, FL · On-site

$33K - $43K/yr

Maintains and controls the department's files, hard and electronic copies, and serves as file manager for the department. * Identifies and resolves problems in accordance with established procedures ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near Largo, FL are hiring for Filing Manager jobs?

Cities near Largo, FL with the most Filing Manager job openings:

Filing Manager jobs near you

Legal Assistant - Litigation

Trenam Law

Tampa, FL • On-site

Full-time

Posted 9 days ago

Job description

Trenam Law is seeking an experienced Legal Assistant to support attorneys within our Litigation and Dispute Resolution practice group in our Tampa office. This role enhances attorney effectiveness by providing high-level commercial litigation support and ensuring the efficient operation of litigation matters. The ideal candidate will be proactive, highly organized, detail-oriented, and experienced in case file management, scheduling and calendaring, discovery support, court filings, document preparation, and deposition and trial preparation.
Key Responsibilities
  • Provide high-level legal and administrative support to litigation attorneys, ensuring deadlines are met, and client service is exceptional.
  • Draft, format, proofread, edit, and finalize complex legal documents, including briefs, motions, contracts, and correspondence.
  • Manage attorney calendars, including scheduling meetings, court appearances, and legal deadlines.
  • Coordinate with clients, courts, and internal teams while maintaining accurate contact information and case details.
  • Support deposition and trial preparation, including organizing exhibits and arranging logistics.
  • Assist with opening new matters by gathering relevant information, initiating conflict checks, and preparing engagement and preservation letters.
  • Review and file emails, correspondence, and case documents in iManage/DMS (Document Management System).
  • Assist with attorney time entry using Aderant.
  • Set up conferences and meetings and assist with pulling case law when needed.
  • Maintain confidentiality, professionalism, accuracy, and attention to detail in all tasks and interactions.
  • Perform other duties as assigned.

Qualifications
  • Minimum of 3 years of experience as a Legal Assistant; prior litigation experience preferred.
  • High school diploma required.
  • Technical proficiency in Microsoft Office and document management systems; iManage experience helpful.
  • Strong knowledge of court filing procedures (both electronic and in-person).
  • Accurate, quality work product; strong attention to detail; highly organized.
  • Highly responsive and able to prioritize multiple tasks and deadlines effectively.
  • Excellent communication skills and the ability to handle sensitive and confidential information with discretion.
  • Works effectively independently and as a team member in support of overarching goal of excellent client service.

Requirements
Additional Details
An on-site support role in a professional office setting with standard office equipment
Full-time: Monday-Friday, 8:30 AM - 5:00 PM (with a 1-hour lunch)
Occasional overtime may be required to finish a project or to help fulfill client obligations

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