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Filing Manager Jobs in Largo, FL (NOW HIRING)

COAST DENTAL

Temporary Records Clerk

Tampa, FL

$15.50 - $20.50/hr

The position requirements include verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system and responding to records requests.

Trenam Law

Be Seen First

Legal Assistant - Litigation and Eminent Domain

Tampa, FL · On-site

$28 - $34/hr

Maintain case and client files in document management systems (DMS); organize and file pleadings, exhibits, and incoming correspondence * Manage attorney calendars, including court deadlines ...

Coast Dental Services

Temporary Records Clerk

Tampa, FL · On-site

$15 - $19.75/hr

The position requirements include verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system and responding to records requests.

Varsity Tutors

Basic Computer Literacy Tutor

Tampa, FL · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

IICRC

Job File Coordinator

New Port Richey, FL · On-site

$22/hr

Key Responsibilities * Assist with customer service and management of the customer experience ... Review and validate project file documentation * Confirm with CM project scope of work is complete

LHH US

Litigation Paralegal - Tampa

Tampa, FL · Hybrid

$85K - $95K/yr

Manage and maintain case files, including pleadings, discovery, exhibits, deposition materials, and evidence. * Draft and assist with legal documents such as motions, affidavits, subpoenas, and ...

LHH US

Litigation Paralegal - Tampa

Tampa, FL · Hybrid

$85K - $95K/yr

Manage and maintain case files, including pleadings, discovery, exhibits, deposition materials, and evidence. * Draft and assist with legal documents such as motions, affidavits, subpoenas, and ...

TRENAM LAW

Legal Assistant - Litigation

Tampa, FL · On-site

The ideal candidate will be proactive, highly organized, detail-oriented, and experienced in case file management, scheduling and calendaring, discovery support, court filings, document preparation ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Largo, FL

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities near Largo, FL are hiring for Filing Manager jobs?

Cities near Largo, FL with the most Filing Manager job openings:

Filing Manager jobs near you

Temporary Records Clerk

Coast Dental and Orthodontics

Tampa, FL • On-site

$15 - $19.75/hr

Other

Re-posted 3 days ago

Coast Dental rating

5.3

Company rating: 5.3 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

Temporary Records Clerk

FL Corporate Support - Tampa, FL 33634

Overview

Position Type Practice Support

Description

The Records Clerk is responsible for assisting with the daily tasks of the records management department of over 100 locations. Provides support necessary for daily operations in the company and affiliated dental centers. The position requirements include verifying documents, preparing files for archiving or exchange, maintaining a records inventory process or file management system and responding to records requests. This position will occasionally require driving and retrieving record boxes from our dental offices throughout FL and GA as needed, as well as general administrative tasks including copying, scanning, record keeping and filing.

Duties and Responsibilities:

  • Maintains inventory control by checking in and entering incoming medical records box and file data into Excel or various databases for proper storage and tracking.
  • Manually documenting records that have met retention guidelines prior to destruction.
  • Occasional records pickups from our dental offices to our records storage site, which includes loading and unloading of records boxes to and from delivery vehicles and delivery to our records storage site.
  • Process and oversee records requests for off-site records maintenance and retrieval from dental centers and corporate office personnel.
  • Administrative tasks include making copies, scanning documents, filing and similar projects.

Knowledge, Skills and Abilities:

  • Highly proficient in MS Word, Outlook, and Excel.
  • Strong data entry and keyboard typing skills.
  • Strong time management and organizational skills required.
  • Strong attention to detail required.
  • General administrative proficiency required.
  • Ability to communicate orally and in writing.
  • Ability to multi-task, manage and prioritize several projects at one time is required.
  • Ability to handle sensitive information and maintain strict confidentiality is required.
  • Ability to work alone as well as in groups.
  • Clean driving record and ability to drive a box truck when needed to retrieve record boxes.
Qualifications
  • High School Diploma or GED preferred.
  • 2 years' experience of data entry and inventory record keeping experience preferred.
  • Clean driving record.

Physical Demands:

  • Occasional lifting or moving heavy materials such as boxes of records or documents with or without a pallet jack.
  • Ability to lift up to 50 pounds.
  • Ability to stand, bend, drive, twist, sit and type for extended periods of time.

What Coast Dental employees say

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