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Filing Manager Jobs in Minnesota (NOW HIRING)

Wanta Thome

Case Manager

Minneapolis, MN · On-site

$23 - $26/hr

Maintain Pristine Case Files Manage digital and physical case files to ensure all records are complete, accessible, and up to date. Responsible for document formatting, bates stamping, labeling, and ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

Tesoro Group

Property Manager

Minneapolis, MN · On-site

$58.24K - $80.60K/yr

Filing * Answering phones Duties will be split evenly between the following: * Resident Relations (15%) * Rent Collection & Delinquency Management (15%) * Leasing & Marketing (10%) * Maintenance ...

True Media

Marketing Project Manager

Minneapolis, MN · Hybrid

File Management * Manage the organization and consistent naming of files on the server, Google drive, and any other location where files need to be stored. Focus on key documents such as creative ...

True Media

Marketing Project Manager

Minneapolis, MN · On-site

File Management * Manage the organization and consistent naming of files on the server, Google drive, and any other location where files need to be stored. Focus on key documents such as creative ...

True Media

Marketing Project Manager

Minneapolis, MN · Hybrid

File Management * Manage the organization and consistent naming of files on the server, Google drive, and any other location where files need to be stored. Focus on key documents such as creative ...

Spscommerce

International Tax Manager

Minneapolis, MN · On-site

$130.50K - $164.90K/yr

Manage and review the preparation and filing of complex international calculations, tax returns, and related forms for FDII, GILTI, FTC, Subpart F, and BEAT (e.g., Forms 5471, 8858, 1118) * Monitor ...

SPS COMMERCE, Inc.

International Tax Manager

Minneapolis, MN · On-site

$130.50K - $164.90K/yr

Manage and review the preparation and filing of complex international calculations, tax returns, and related forms for FDII, GILTI, FTC, Subpart F, and BEAT (e.g., Forms 5471, 8858, 1118) * Monitor ...

Opensity Solutions

Lead Records Associate

Minneapolis, MN · On-site

$23 - $25/hr

Key Responsibilities Records & File Management * Organize, maintain, and manage physical and digital files to ensure accuracy and accessibility * File incoming documents in the correct order and ...

K2services

Lead Records Associate

Minneapolis, MN

$23 - $25/hr

Key Responsibilities Records & File Management * Organize, maintain, and manage physical and digital files to ensure accuracy and accessibility * File incoming documents in the correct order and ...

K2services

IGM Records Specialist

Minneapolis, MN · On-site

$22/hr

Manage records creation, circulation, storage, tracking, transfer, and retention Maintain accurate file organization and records management systems Track file circulation and inventory within RMS ...

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Filing Manager information

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the most commonly searched types of Filing jobs in Minnesota? The most popular types of Filing jobs in Minnesota are:
What are popular job titles related to Filing Manager jobs in Minnesota? For Filing Manager jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Filing Manager jobs in Minnesota look for? The top searched job categories for Filing Manager jobs in Minnesota are:
What cities in Minnesota are hiring for Filing Manager jobs? Cities in Minnesota with the most Filing Manager job openings:
Filing Manager jobs near you

Case Manager

Wanta Thome

Minneapolis, MN • On-site

$23 - $26/hr

Full-time

Posted 29 days ago

Job description

About Wanta Thome
We don't drag cases out. We win them quickly.
Wanta Thome is a plaintiff-side employment law firm representing employees against discrimination, harassment, retaliation, and whistleblower violations across Minnesota and Illinois. We don't bill by the hour - we get paid when our clients get paid, which means every day a case sits is a day a wronged employee waits for justice (and a day we don't get paid). Speed Wins Cases isn't a slogan here - it's the operating principle every role is built around.
The Pre-Litigation Case Manager is the engine that drives our pre-suit cycle. If our Pre-Litigation Attorneys are the negotiators, you're the one who builds the leverage package they negotiate with - fast, complete, and ready to put pressure on the other side.
Core Function
Eliminate deadline surprises and administrative friction
SUMMARY
The Case Manager owns the administrative flow of litigation files-from document service to scheduling to deadline tracking. As the logistical anchor of the litigation pod, the Case Manager ensures that calendars are current, court documents are filed properly, and clients are informed and supported. This role requires laser-focused organization, urgency, and proactive execution to keep cases moving and the team focused.
ESSENTIAL BUSINESS OUTCOMES
Own the Filing & Service Process
Prepare and e-file court documents in compliance with jurisdictional rules. Serve pleadings and discovery timely and accurately.
Maintain Pristine Case Files
Manage digital and physical case files to ensure all records are complete, accessible, and up to date. Responsible for document formatting, bates stamping, labeling, and filing protocols.
Drive the Litigation Calendar
Track all critical dates and deadlines. Proactively notify attorneys and paralegals of upcoming events, avoiding last-minute surprises.
Schedule and Confirm with Precision
Coordinate meetings, depositions, mediations, and client appointments. Confirm with all parties and manage logistics end-to-end.
Communicate with Clients
Provide timely updates, confirm appointments, and handle routine communication touchpoints with warmth and professionalism.
Support Team Execution
Monitor task lists, intake documentation, and file movement across stages. Keep everyone informed and aligned-without waiting to be asked.
IS THIS YOU?
This isn't a receptionist or a file clerk. This is an air traffic controller for litigation. You anticipate problems before they arise. You manage chaos with calm. You love checklists, you hate missed deadlines, and you get a thrill from a perfectly managed calendar. You make everyone around you better-and you own that. You understand that administrative excellence is the foundation that enables legal success.
CORE COMPETENCIES
  • Impeccable Organization: Exceptional ability to create and maintain organizational systems, particularly in client files
  • Deadline Management: Mastery of calendaring systems and jurisdictional rules
  • Communication Excellence: Clear, professional communication with clients and team members
  • Ownership Mentality: Proactive approach to identifying and solving administrative challenges
  • Process Discipline: Unwavering commitment to following established procedures
  • Adaptability: Ability to manage shifting priorities while maintaining attention to detail

EDUCATION & EXPERIENCE
  • High School Diploma or equivalent required
  • Legal admin or case management experience preferred
  • Familiarity with e-filing systems, calendaring software, and HubSpot

The pay range for this role is:
23 - 26 USD per hour (MSP)

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