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Filing Manager Jobs in Delaware (NOW HIRING)

Corteva Agriscience

SEC Reporting Manager

Wilmington, DE · On-site

$134.90K/yr

Research, draft, and refine external disclosures for quarterly and annual filings, including ... Manage ESG reporting requirements, including coordination with the Sustainability team, preparation ...

Ballard Spahr LLP

ARC Operations Manager

Wilmington, DE

$95K - $115K/yr

... file storage management and file retention program; recommend automation enhancements. * Assess Performance . Participate in recruiting and training new ARC personnel; conduct or provides input in ...

Wayman Fire Protection

Service Coordinator

Wilmington, DE · On-site

$19.25 - $24.25/hr

Knowledge of file management, transcription, and other administrative procedures * Ability to work well under pressure and time constraints * Ability to prioritize requests effectively * Ability to ...

Wayman Fire Protection

Service Coordinator

Wilmington, DE · On-site

$19.25 - $24.25/hr

Knowledge of file management, transcription, and other administrative procedures * Ability to work well under pressure and time constraints * Ability to prioritize requests effectively * Ability to ...

Pennrose

Assistant Property Manager

Wilmington, DE · On-site

$24 - $26/hr

Manages property's answering service, ensuring superlative customer service, up-to-date calling ... Files court documents for eviction and attends scheduled court hearings as Landlord ...

Wayman Fire Protection

Service Coordinator

Wilmington, DE

$19.25 - $24.25/hr

Knowledge of file management, transcription, and other administrative procedures * Ability to work well under pressure and time constraints * Ability to prioritize requests effectively * Ability to ...

Pennrose

Assistant Property Manager

Wilmington, DE

$24 - $26/hr

Manages property's answering service, ensuring superlative customer service, up-to-date calling ... Files court documents for eviction and attends scheduled court hearings as Landlord ...

Pennrose

Assistant Property Manager

Wilmington, DE

$24 - $26/hr

Manages property's answering service, ensuring superlative customer service, up-to-date calling ... Files court documents for eviction and attends scheduled court hearings as Landlord ...

Pennrose

Assistant Property Manager

Wilmington, DE · On-site

$24 - $26/hr

Manages property's answering service, ensuring superlative customer service, up-to-date calling ... Files court documents for eviction and attends scheduled court hearings as Landlord ...

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Filing Manager information

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are popular job titles related to Filing Manager jobs in Delaware? For Filing Manager jobs in Delaware, the most frequently searched job titles are:
What job categories do people searching Filing Manager jobs in Delaware look for? The top searched job categories for Filing Manager jobs in Delaware are:
What cities in Delaware are hiring for Filing Manager jobs? Cities in Delaware with the most Filing Manager job openings:
Filing Manager jobs near you
Special Education Administrative Assistant (Part-Time)

Special Education Administrative Assistant (Part-Time)

Delaware Schools Consortium

Seaford, DE • On-site

Part-time

Posted 2 days ago

Job description

Position Type:
Elementary School/Special Education
Date Posted:
5/5/2026
Location:
Sussex Montessori Public Charter School
District:
Sussex Montessori Public Charter School
Job Title: Special Education Administrative Assistant (Part-Time)
Reports To: Special Education Coordinator
Position Summary:
The Special Education Administrative Assistant (Part-Time) supports the Special Education Department by managing, scanning, uploading, and maintaining student special education records in Infinite Campus. This role is critical to ensuring that IEPs, Evaluation Summary Reports (ESRs), progress monitoring data, and compliance documentation are accurately organized, timely uploaded, and maintained in accordance with state and federal requirements.
The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working within established systems and timelines. This position is well-suited for someone who enjoys behind-the-scenes work that directly supports students, educators, and compliance processes.
Key Responsibilities:
Document Scanning & Records Management
  • Scan special education documents including:
    • Individualized Education Programs (IEPs)
    • Evaluation Summary Reports (ESRs)
    • Progress monitoring data
    • Consent forms, releases, and evaluation paperwork
    • Meeting notices, sign-in sheets, and compliance documentation
  • Ensure scanned documents are clear, complete, legible, and correctly oriented
  • Save and label files using established naming conventions
  • Organize documents by student, date, and document type

Infinite Campus Data Support
  • Upload scanned documents into Infinite Campus under the appropriate student profile and document category
  • Verify documents are correctly attached to corresponding IEPs, ESRs, or compliance records
  • Cross-check uploads using provided checklists to ensure all required components are present
  • Identify and flag missing, incomplete, or unclear documentation for follow-up

Compliance & Timeline Support
  • Support adherence to special education timelines and documentation requirements
  • Assist the Special Education Coordinator with maintaining Indicator 11 and Indicator 13 documentation
  • Prepare and organize student records for internal reviews and audits
  • Maintain accurate, up-to-date digital student files

Communication & Collaboration
  • Communicate clearly and professionally with:
    • Special Education Coordinator
    • Special Education Case Managers
    • Associate teachers and related service providers (as directed)
  • Provide brief status updates on assigned tasks
  • Ask clarifying questions when instructions are unclear
  • Communicate professionally over the phone when needed for internal follow-up

Confidentiality & Professional Practice
  • Maintain strict confidentiality of all student records in compliance with FERPA and school policies
  • Handle sensitive information with professionalism and discretion
  • Follow all internal procedures related to student data access, storage, and security

Qualifications:
  • High school diploma or equivalent required
  • Prior experience in school offices, data entry, records management, or compliance-based roles preferred
  • Familiarity with Infinite Campus is a plus but not required (training provided)
  • Basic computer proficiency, including:
    • File management and organization
    • Scanning and creating PDFs
    • Uploading documents to web-based systems
  • Strong organizational skills and exceptional attention to detail
  • Clear verbal and written communication skills
  • Ability to follow written procedures, checklists, and timelines accurately
  • Dependable, punctual, and able to work independently once trained
  • Demonstrated ability to maintain confidentiality and professional judgment

Physical Requirements:
  • Ability to sit or stand for extended periods while working at a computer
  • Ability to lift and move files, binders, or boxes of documents as needed
  • Ability to perform repetitive tasks such as scanning and data entry with accuracy

About Sussex Montessori School
Sussex Montessori School was approved as a charter school by the Delaware Department of Education in April 2018 and is currently serving grades K through 4. One grade per year will be added to eventually serve children in grades K through 6. The Sussex Montessori School Board believes that the creation of a Montessori public school in Sussex County, DE will improve student learning, allow for greater choice for parents, and serve as a model for alternative approaches to education by providing a proven and innovative teaching and learning environment.
The mission of Sussex Montessori School is to nurture the development of empathetic, collaborative, persistent and innovative global and community citizens in accordance with the time-tested philosophy of Maria Montessori, through authentic personalized learning experiences, respectful relationships, opportunities to innovate, and a focus on global citizenship.
The school is located in Seaford, Delaware, which is a diverse rural area with a thriving Hispanic population as well as growing Haitian community.
Notes
  • A criminal background check is required.
  • This job description is not intended to be an all-inclusive list of duties and standards of the position. T
  • he selected candidate should expect to perform any other related activities needed to deliver the position's key duties and responsibilities and follow any other instructions as defined by his/her supervisor.
  • Tuberculin Test within the last 5-years.

Equal Employment Opportunity
Sussex Montessori School is an Equal Opportunity Employer, which encourages applications from minority group members, women, individuals with disabilities and veterans.
Delaware Schools Consortium logo

About Delaware Schools Consortium

Sourced by ZipRecruiter

Delaware Schools Consortium (DSC), located in Dover, DE, US, is an organization in the education industry. The company, accessible via its official website at joindelawareschools.org, serves as a hub for public and charter schools across Delaware, sharing resources, knowledge, and opportunities. Founded on the notion of unified leadership and common values, DSC's mission is to foster cooperation and collaboration among schools, facilitating the growth of the education sector in the region. The consortium represents a wide range of institutions, from primary and secondary schools to vocational colleges. Its achievements include promoting educational advancement in the region, aiding in the allocation of resources, and supporting countless teachers, administrators, and students on their educational journeys.

Industry

Education

Company size

10,000+ Employees

Headquarters location

Dover, DE, US

Social media

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