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Filing Assistant Jobs in Trufant, MI (NOW HIRING)

SERVPRO

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

Perform job close-out * Assist other departments, as needed Position Requirements * 2+ year(s) of administrative or office-related experience * Experience with writing estimates, job file processes ...

IICRC

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

Perform job close-out * Assist other departments, as needed Position Requirements * 2+ year(s) of administrative or office-related experience * Experience with writing estimates, job file processes ...

Best Homes Title Agency

Escrow Assistant

Newaygo, MI · On-site

$16.75 - $21.25/hr

The Escrow Assistant is responsible for pre-processing incoming files and providing administrative support to Escrow Processors by preparing documents, managing client communications, and handling ...

New

Best Homes Title Agency

Escrow Assistant

Newaygo, MI · On-site

$16.75 - $21.25/hr

The Escrow Assistant is responsible for pre-processing incoming files and providing administrative support to Escrow Processors by preparing documents, managing client communications, and handling ...

New

Car Guys Inc.

CarGuys Admin Assistant

Rockford, MI

$30K - $38K/yr

... filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. Executive assistant, administrative support, clerical assistant, office administrator

ProSource

Accounting Assistant

Ada, MI · On-site

$25 - $30/hr

Job Summary The Accounting Assistant is responsible for supporting basic accounting and ... Perform general administrative duties including copies, filing, and scanning * Respond to inquiries ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What cities near Trufant, MI are hiring for Filing Assistant jobs? Cities near Trufant, MI with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Trufant, MI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrative Property Assistant

Intrepid Professional Group

Sparta, MI

$18 - $26/hr

Full-time

Posted 16 days ago

Job description

We are seeking a detail-oriented and organized professional to support daily property management operations and help ensure a positive experience for tenants, vendors, and internal teams. This role is well suited for someone who enjoys balancing administrative work, communication, and coordination in a fast-paced environment.

What You Will Do
  • Provide administrative support for property management activities and day-to-day office operations.
  • Respond to tenant, vendor, and internal inquiries in a professional and timely manner.
  • Assist with lease administration, filing, document preparation, and records maintenance.
  • Coordinate service requests, schedule vendor visits, and follow up on completion of work orders.
  • Support rent collection activities, invoice processing, and basic account tracking as needed.
  • Prepare correspondence, reports, notices, and other property-related documents.
  • Maintain accurate databases, contact lists, and property files.
  • Assist with inspections, move-ins, move-outs, and other property-related administrative tasks.
  • Help organize meetings, distribute information, and support team communication.
  • Perform other administrative duties to support efficient property operations.
What We Are Looking For
  • Previous experience in administrative support, property management, real estate, or a related field is preferred.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Proficiency with common office software, including word processing, spreadsheets, and email.
  • Comfort working with property management systems or a willingness to learn new software.
  • Professional, service-oriented approach when interacting with others.
  • Ability to work independently as well as collaboratively within a team.
Preferred Qualifications
  • Experience supporting residential, commercial, or mixed-use properties.
  • Familiarity with lease documents, work orders, and basic accounting tasks.
  • Knowledge of standard office procedures and recordkeeping practices.
Why Join Us
  • Opportunities to contribute to smooth property operations and strong tenant relationships.
  • A collaborative environment where organization and initiative are valued.
  • Exposure to a variety of administrative and property management responsibilities.
Additional Information

This role may require occasional flexibility to support property needs, deadlines, and seasonal workload demands. We welcome candidates who bring professionalism, reliability, and a commitment to excellent service.

Intrepid Professional Group logo

About Intrepid Professional Group

Sourced by ZipRecruiter

With over 75 years of experience in property management, Intrepid Property Management Group employs a diverse team of knowledgeable professionals. Capable of providing comprehensive property maintenance, management, leasing and accounting services, we are also able to assist owners with their affordable housing compliance needs. As we focus on providing superior service and effective, cost-efficient solutions, we have earned a reputation for successfully executing tailored management plans that result in more satisfied tenants and more profitable properties.

Industry

Business management consulting

Company size

11 - 50 Employees

Headquarters location

Portage, MI, US

Social media

Facebook

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