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Filing Assistant Jobs in Ladson, SC (NOW HIRING)

Weeks & Irvine LLC

Legal Assistant

Charleston, SC · On-site

Answer, screen and forward incoming phone calls * Assist with closing files as needed (e.g. disbursing funds/scanning documents) * Ensure reception area is tidy and presentable, with all necessary ...

Weeks & Irvine LLC

Legal Assistant

Charleston, SC · On-site

Answer, screen and forward incoming phone calls * Assist with closing files as needed (e.g. disbursing funds/scanning documents) * Ensure reception area is tidy and presentable, with all necessary ...

Weeks & Irvine LLC

Legal Assistant

Goose Creek, SC · On-site

Answer, screen and forward incoming phone calls * Assist with closing files as needed (e.g. disbursing funds/scanning documents) * Ensure reception area is tidy and presentable, with all necessary ...

Weeks & Irvine LLC

Legal Assistant

Summerville, SC · On-site

Answer, screen and forward incoming phone calls * Assist with closing files as needed (e.g. disbursing funds/scanning documents) * Ensure reception area is tidy and presentable, with all necessary ...

Weeks & Irvine LLC

Legal Assistant

Charleston, SC · On-site

Answer, screen and forward incoming phone calls * Assist with closing files as needed (e.g. disbursing funds/scanning documents) * Ensure reception area is tidy and presentable, with all necessary ...

Compunnel, Inc.

Office Clerk

Mount Pleasant, SC · On-site

$22/hr

... legal files Assist with off-site document production and project coordination Maintain copy center equipment and supply areas in an organized condition Support legal secretaries, paralegals ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Ladson, SC?

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What job categories do people searching Filing Assistant jobs in Ladson, SC look for?

The top searched job categories for Filing Assistant jobs in Ladson, SC are:

What cities near Ladson, SC are hiring for Filing Assistant jobs?

Cities near Ladson, SC with the most Filing Assistant job openings:

Filing Assistant jobs near you

Legal Assistant

Weeks & Irvine LLC

Charleston, SC • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

About Us:
Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person, office, or conference room
  • Answer, screen and forward incoming phone calls
  • Assist with closing files as needed (e.g. disbursing funds/scanning documents)
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Keep inventory of stock
  • Update calendars and schedule appointments or meetings
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Request documents necessary to conduct closings according to contract terms
  • Check legal documents for accuracy
  • Obtain attorney approval for legal documents related to the transaction
  • The company reserves the right to add or change duties at any time

Skills

  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Time management
  • Active listening
  • SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • High stress tolerance -- thrives in a high-pressure environment
Supportive – enjoys working as part of a team