Filing Assistant Jobs in Edmonton, AB (NOW HIRING)

Fountain Tire is seeking an organized and detail-oriented Accounting Assistant to support our Retread and Supply plants by joining our dynamic Finance team located at our South Edmonton Corporate Head Office.   

In this role, you will be responsible for accounts payable processing through three-way matching, vendor account reconciliations, month-end support, and providing accounting assistance to our distribution centers and retread plants. By accurately recording accounts payable, warranty, and other accounting adjustments, you will help maintain the accuracy of financial statements and ensure compliance with established accounting policies and procedures.

What do we offer at Fountain Tire?

At Fountain Tire, we're committed to supporting our Associates' well-being and financial future. Our total rewards package includes:

• Comprehensive cost-shared benefits including health, dental, vision, life insurance, and short/long-term disability coverage
• Competitive compensation: $56,000 to $62,000 per year
• RRSP matching to help you plan for a secure financial future
• Work-life balance supported by flexible policies and a convenient office location near Calgary Trail and Anthony Henday
• Associate perks including discounts on tires, parts, and services at all Fountain Tire locations

Main duties and responsibilities are:

Accounts Payable:

• On a daily basis, record payables for distribution centers efficiently and accurately, ensuring that vendors are paid on time, discounts are taken according to company policy and established internal control procedures are followed.
• Provide weekly reporting on the outstanding items on the accrued purchase report for assigned vendors that includes the date the items clear and/or any extenuating circumstances that need to be resolved for the next reporting period.
• Review vendor statements and reconcile vendor accounts for distribution centers and retread plants as assigned, with subsequent investigation and follow-up with Supply or retread plants to get resolution (record reconciling entries.)

Warranty Accounting:

• Post Goodyear and other vendor warranty payments received and making any adjusting accounting entries to keep the warranty AR and Goodyear AP accounts accurate and up to date every month.
• Provide support to Supply Warranty Coordinator in ensuring that stores receive their warranty credits.
• Communicate warranty chargebacks to stores, and act as liaison to explain to stores when and how their warranty credits are received.
• Perform warranty reporting, as required, in terms of stats regarding claims and the aging of outstanding claims and adjusting the warranty receivable monthly based on outstanding claims.

Financial Reporting:

• Assist with month end by performing regularly assigned tasks to ensure financial reporting commitments per service level agreement are met.
• Provide assistance to other accounting associates by performing year end and budget cycle tasks, as assigned by the manager.

Administration and Technology:

• Complete the scanning of Accounts Payable documents on a timely basis (eg. Authorized invoices, packing slips and p.o.'s) as required to create a documented record of entries which can be used to confirm internal controls are working and to assist in reconciliation and research of inventory and expenses.
• Respond to Fountain Tire associates, Auditors, Vendors with inquiries and duties as requested.
• Review and document business processes and make recommendations on areas for improvement.
• Remain current with business processes by testing improvements and providing feedback.
• Coordinate with the Products and Pricing and I.S. teams to perform annual review of pricing thresholds for 3-way match in DAX by liaising with marketing team and providing updated file to I.S. to change pre-set thresholds on items, when necessary.

What does it take to get on track?

• College Diploma with a major in accounting and one year of experience in an office setting; a combination of education and experience may be considered.
• Accounts Payable experience preferred
• Microsoft Dynamics AX experience considered an asset
• Proficiency with Microsoft Office (Word, Excel, Outlook) software
• Proven ability to develop and maintain effective relationships with various levels within the organization; this includes excellent communication and interpersonal skills.
• Strong organizational and time management skills to effectively manage multiple priorities and competing demands within tight deadlines.
• Solid analytical skills to perform independent analysis with attention to detail.
• Demonstrated initiative in recognizing opportunities for improvement and efficiency.
• Demonstrated ability to work within a team environment.

At Fountain Tire, we offer a supportive and collaborative environment! If you're an aspiring accountant eager to grow and make an impact, apply today!