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Filing Assistant Jobs in New Jersey (NOW HIRING)

U.S. Coast Guard

Mail and File Assistant

Cape May, NJ · On-site

$16.50 - $21/hr

Summary This vacancy is for a GS-0305-6, Mail and File Assistant located in the Department of Homeland Security, U.S. Coast Guard, TRACEN CAPE MAY COMPTROLLER BRANCH in CAPE MAY, New Jersey.

Vac-U-Max

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Accounts Receivable Specialist (Not Remote)

Belleville, NJ · On-site

$21 - $26/hr

Maintain meticulous records/filing * Assist Administration Manager in various day-to-day matters including special projects The Ideal Candidate Has the Following Qualifications / Skills:

Vac-U-Max

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Accounts Receivable Specialist (Not Remote)

Belleville, NJ · On-site

$21 - $26/hr

Maintain meticulous records/filing * Assist Administration Manager in various day-to-day matters including special projects The Ideal Candidate Has the Following Qualifications / Skills:

Ocean Healthcare

Medical Records Uploader

Hamilton, NJ · On-site

$21 - $23/hr

Perform quality checks to ensure data accuracy and proper filing. * Assist with record requests, audits, and additional administrative tasks as assigned. Qualifications * High school diploma or ...

New

Ellman and Associates

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Legal Assistant

Medford, NJ · On-site

Prepare, draft, and file legal documents, pleadings, motions, correspondence, and court filings. * Assist attorneys with municipal court cases from inception through resolution. * Conduct legal ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in New Jersey?

The most popular types of Filing jobs in New Jersey are:

What are popular job titles related to Filing Assistant jobs in New Jersey?

For Filing Assistant jobs in New Jersey, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in New Jersey look for?

The top searched job categories for Filing Assistant jobs in New Jersey are:

What cities in New Jersey are hiring for Filing Assistant jobs?

Cities in New Jersey with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in New Jersey as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Medical Records Uploader

Serenity Hospice Care

Trenton, NJ • On-site

Other

Posted yesterday

New

Job description

Medical Records Uploader

We are seeking a detail-oriented and organized Medical Records Uploader to join our healthcare team. This role is responsible for accurately receiving, scanning, indexing, uploading, and maintaining patient medical records within our electronic medical record (EMR) system. The ideal candidate is dependable, efficient, and committed to ensuring that patient documentation is complete, accurate, and readily accessible to clinical staff.

Responsibilities
  • Receive medical records from hospitals, physician offices, facilities, and internal departments.
  • Scan, upload, and index patient documents into the EMR system accurately and timely.
  • Review records for completeness and ensure documents are filed under the correct patient chart.
  • Maintain confidentiality and comply with HIPAA regulations at all times.
  • Organize and manage electronic and paper records as needed.
  • Communicate with clinical staff and referral sources regarding missing or incomplete documentation.
  • Monitor upload queues and prioritize urgent patient records.
  • Perform quality checks to ensure data accuracy and proper filing.
  • Assist with record requests, audits, and additional administrative tasks as assigned.
Qualifications
  • High school diploma or equivalent required.
  • Previous medical records, healthcare administrative, or EMR experience preferred.
  • Knowledge of HIPAA and patient confidentiality standards.
  • Strong computer skills and ability to learn electronic medical record systems.
  • Excellent attention to detail and organizational skills.
  • Ability to work independently and manage multiple tasks in a fast-paced environment.
  • Experience with scanning, indexing, and document management systems is a plus.
  • Full Time 8:30am to 4:30pm Monday through Friday
  • Serenity Hospice Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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