File Manager Jobs in Rialto, CA (NOW HIRING)

California State University, San Bernardino (CSUSB) is a preeminent center of intellectual and cultural activity in the Inland Empire region of Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino mountains, the university serves approximately 19,000 students. CSUSB is a federally recognized minority-serving and Hispanic-serving institution that reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire: 74 percent of its students are members of underrepresented groups, 80 percent are first-generation, and 56 percent are Pell eligible. For more information on the campus, please visit the CSUSB website.

CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and one doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB's commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply.

JOB SUMMARY

The Graduate Assistant in the Watson College of Education Dean's Suite will provide critical support to departments and programs in preparing and maintaining compliance with state documents and information. Responsibilities include utilizing technology skills to perform data entry, digital file management, document design, technology support, program information analysis, reporting, and recruitment. Graduate Assistants will assist departments and programs with compiling and organizing documents, website updates, and supporting program-level reports to ensure the timely submission of required documentation. Additionally, GAs will contribute to communication efforts, appropriate research, and special tasks that strengthen program quality and effectiveness, supported through research-based information.

TYPICAL ACTIVITIES

• Perform data entry, digital file management, and document design to support department and program needs.
• Assist departments and programs with compiling, organizing, and maintaining state-required documents and information.
• Support the preparation of program-level reports and submissions to ensure timely compliance.
• Contribute to communication efforts, including website analysis, correspondence, and report formatting.
• Conduct appropriate research and provide evidence-based information to strengthen program quality and compliance.
• Assist with technology support, recruitment efforts, and research special projects.

Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines.

MINIMUM QUALIFICATIONS

• Must be currently enrolled as a CSUSB graduate student in good standing (credential program students are not eligible).
• Must maintain academic eligibility throughout employment (3.0 GPA or higher).
• Demonstrated ability to utilize technology skills, including Microsoft Office (Excel, Word, PowerPoint), Adobe, and website platforms.
• Ability to support data entry, file management, and preparation of reports and documentation.
• Strong organizational skills with attention to detail in compiling and maintaining records.
• Ability to communicate effectively and work cooperatively with faculty, staff, and students across multiple departments and programs.

REQUIRED QUALIFICATIONS

• Must have a Bachelor's degree in a related field
• Must be eligible to work in the US 

PREFERRED QUALIFICATIONS

• • Experience working with Excel, Word, PowerPoint, Adobe, and Websites
  • Experience in document design software and digital linkage
  • Information gathering and analysis

  Evidence of scholarly activity, publication, and innovation is valued. Evidence of exemplary collaboration skills and communication experience is preferred and should be noted in the application.

SPECIAL CONDITIONS

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with CSUSB. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: CSUSB cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.

Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that CSUSB has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to CSUSB or individuals in the university community.

For health and well-being, CSUSB is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.

ABOUT THE DEPARTMENT

Watson College of Education, Dean's Office

To find out more about the  To find out more about the Watson College of Education, please visit https://www.csusb.edu/coe/

For more information regarding the position, please contact:

Recruitment Chair

Dr. Becky Sumbera

becky.sumbera@csusb.edu

HOW TO APPLY

Please submit

1. Curriculum Vitae or Resume
2. Cover Letter that includes your experience with the list requirements. 

          a. A brief statement of your experience and skills (no more than 4 paragraphs

Formal review of applications will be as needed.

If you are interested in this opportunity, we invite you to apply by using this CSU Recruit Hyperlink at:

https://secure.dc4.pageuppeople.com/apply/873/gateway/Default.aspx?c=apply&sJobIDs=551584&SourceTypeID=803&sLanguage=en-us&lApplicationSubSourceID=11243

Please Note: CSUSB is currently not sponsoring applicants for H-1B employment that are subject to the $100,000 fee established by the "Presidential Proclamation: Restriction on Entry of Certain Nonimmigrant Workers" issued on September 19, 2025. Applicants are responsible for determining the applicability of the fee.

Salary is commensurate with experience.

(Actual Salary will be in accordance with percentage of time appointed) 

2325 0    07/01/2024    GRADUATE ASSISTANT MONTHLY    $3,408.00 - $6,072

2326 0    07/01/2024    GRADUATE ASSISTANT, ON-CAMPUS WORK-STUDY       $3,408 - $6,072

2355 1    07/01/2024    GRADUATE ASSISTANT Monthly      $3,245.00 - $4,380.00

2355 2    07/01/2024    GRADUATE ASSISTANT Monthly      $3,245.00 - $4,380.00

2355 3    07/01/2024    GRADUATE ASSISTANT Monthly      $3,612.00 - $4,858.00

2355 4    07/01/2024    GRADUATE ASSISTANT Monthly      $3,612.00 - $4,858.00

CSU Salary Schedule: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule.aspx

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:
https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest