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File Management Administrator Jobs (NOW HIRING)

HEICO

Repair Management Administrator

Miami, FL · On-site

$17.25 - $23.25/hr

... Management Department. The Administrative Assistant will provide administrative and clerical ... Maintain organized filing systems for repair-related records. * Assist in generating and updating ...

Adecco

File Admin

Clearwater, FL

$16/hr

Experience reviewing, organizing, or managing large volumes of records and documentation * Strong ... For instant consideration for this File Admin with Adecco in Clearwater, FL apply today! Pay ...

Heico

Repair Management Administrator

Miami, FL · On-site

$17.25 - $23.25/hr

... Management Department. The Administrative Assistant will provide administrative and clerical ... Maintain organized filing systems for repair-related records. * Assist in generating and updating ...

Pacific Green Builders

Be Seen First

CRM Administrator

Bellevue, WA · On-site

$800 - $1.5K/wk

... files accurate and organized Update project status and important notes in the CRM Record customer communications and follow-ups Make sure all relevant information is documented properly Follow up on ...

Jobsbridge

Oracle Database Administrator

San Jose, CA · On-site

$59.50 - $80.75/hr

... scripting and file management. 3+ years of using modeling tool, preferable ER/Studio Some java skills desirable Qualifications Oracle DBA, PL/SQL,object modeling,ER/Studio ,UNIX Additional ...

Volto USA

Windchill Administrator

West Chester, PA · Remote

Operating System Linux (service operations| file management| troubleshooting| log review). CICD and ... Windchill Administrator Desirable Skills: Keyword: Skills: EIS : Teamcenter Product (PLM)~EIS PLM ...

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File Management Administrator information

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How much do file management administrator jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for file management administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a file management administrator?

File Management Administrators are professionals responsible for organizing, maintaining, and securing digital and physical files within an organization. They ensure that documents are properly stored, easily accessible to authorized personnel, and compliant with relevant regulations regarding data retention and privacy. Their duties may include managing file storage systems, overseeing document archiving, and implementing policies for file naming, retrieval, and disposal. File Management Administrators play a crucial role in supporting efficient workflows and protecting sensitive information.

What are the key skills and qualifications needed to thrive as a file management administrator?

To thrive as a File Management Administrator, you need strong organizational skills, attention to detail, and a background in records management, often supported by an associate’s or bachelor’s degree in information management or a related field. Familiarity with electronic document management systems (EDMS), databases, and proficiency in Microsoft Office are typically required, and certifications like Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and problem-solving abilities help ensure efficient collaboration and secure handling of sensitive information. These skills and qualities are crucial for maintaining accurate records, ensuring compliance, and supporting the effective flow of information within an organization.

What are some common challenges faced by file management administrators when handling large volumes of digital documents?

File Management Administrators often encounter challenges such as ensuring consistent file naming conventions, managing access permissions across multiple departments, and keeping track of document versions to prevent data loss or duplication. Working with large volumes of digital files requires strong organizational skills and attention to detail, as well as familiarity with document management systems. Collaborating closely with IT, compliance, and end users is essential to maintain data integrity, resolve access issues, and support efficient workflow.

What cities are hiring for File Management Administrator jobs?

Cities with the most File Management Administrator job openings:

What states have the most File Management Administrator jobs?

States with the most job openings for File Management Administrator jobs include:

What are popular job titles related to File Management Administrator jobs?

For File Management Administrator jobs, the most frequently searched job titles are:

Infographic showing various File Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Repair Management Administrator

Miami, FL • On-site

HEICO
See more jobs at HEICOexternal

$17.25 - $23.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Job description

HEICO Component Repair Group is currently seeking an Administrative Assistant for our Repair Management Department. The Administrative Assistant will provide administrative and clerical support. This role will focus on preparing documentation for component exchanges, coordinating paperwork for units sent to outside service providers, researching vendor capabilities, obtaining quotes and maintaining accurate records. The ideal candidate will have excellent attention to detail, organizational skills and the ability to work in a fast-paced environment.
Key Responsibilities
  • Prepare and process documents for component exchanges in compliance with company and FAA standards.
  • Create, review and send paperwork for units being shipped to outside service providers for repair or overhaul.
  • Research and document the capabilities, certifications, and services of potential and existing outside repair vendors.
  • Track and update the status of repair orders, exchanges and shipments.
  • Maintain organized filing systems for repair-related records.
  • Assist in generating and updating reports.
  • Communicating with vendors and internal departments to coordinate repair-related activities
  • Support general office tasks such as data entry, copying and correspondence.

Skills and Education Experience
  • High School or GED required
  • Previous administrative or clerical experience (Aviation or MRO industry preferred)
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent English written and verbal communication skills
  • Detail oriented with a high level of accuracy in data entry and document review and preparation
  • Ability to work independently and in a team environment
  • Familiarity with FAA regulations and repair processes preferred

Physical Requirements
  • Ability to remain stationary for extended periods of time
  • Frequent use of hands and fingers for typing, filing, and operating office equipment
  • Occasional standing, walking, bending, and reaching to retrieve files or office materials
  • Ability to lift up to 10lbs.
  • Visual ability to read documents, computer screens, and detailed reports

HEICO Corporation offers competitive compensation and excellent benefits:
  • Health, Vision & Dental insurance
  • 401(k) with company match
  • Disability & Life insurance
  • Flexible spending accounts
  • Paid time off and paid holidays

Interested candidates may apply online or receive assistance in person at 7875 NW 64th Street Miami, FL 33166. Please contact Human Resources at 305-463-0455 if you require further assistance.
Los candidatos interesados pueden presentar una solicitud en línea o recibir ayuda en persona en 7875 NW 64th Street Miami, FL 33166. Por favor comunicarse con recursos humanos al 305-463-0455 si necesita más ayuda.

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