ZipRecruiter

Log In

1

File Management Administrator Jobs (NOW HIRING)

Instrata

Project Management Administrator

Chandler, AZ · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Database & File Management: Maintain project documentation, plans, deliverables, and trackers in ...

Instrata

Project Management Administrator

Richmond, VA · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Database & File Management: Maintain project documentation, plans, deliverables, and trackers in ...

Instrata

Project Management Administrator

Trenton, NJ · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Database & File Management: Maintain project documentation, plans, deliverables, and trackers in ...

GGP

Property Management Administrator

Newark, CA · On-site

$36/hr

Position Summary The Property Management Associate (PMA) administers the property's short-term ... files to comply with audit guidelines * Administer strategic partnership deals including obtaining ...

GGP

Property Management Administrator

Newark, CA · On-site

$22.50 - $30/hr

Position Summary The Property Management Associate (PMA) administers the property's short-term ... files to comply with audit guidelines * Administer strategic partnership deals including obtaining ...

next page

Showing results 1-20

All JobsTechnology JobsSoftware JobsSystems Software Engineer JobsFile Management Administrator Jobs

File Management Administrator information

See salary details

$12

$21

$34

How much do file management administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for file management administrator in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is a file management administrator?

File Management Administrators are professionals responsible for organizing, maintaining, and securing digital and physical files within an organization. They ensure that documents are properly stored, easily accessible to authorized personnel, and compliant with relevant regulations regarding data retention and privacy. Their duties may include managing file storage systems, overseeing document archiving, and implementing policies for file naming, retrieval, and disposal. File Management Administrators play a crucial role in supporting efficient workflows and protecting sensitive information.

What are the key skills and qualifications needed to thrive as a file management administrator?

To thrive as a File Management Administrator, you need strong organizational skills, attention to detail, and a background in records management, often supported by an associate’s or bachelor’s degree in information management or a related field. Familiarity with electronic document management systems (EDMS), databases, and proficiency in Microsoft Office are typically required, and certifications like Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and problem-solving abilities help ensure efficient collaboration and secure handling of sensitive information. These skills and qualities are crucial for maintaining accurate records, ensuring compliance, and supporting the effective flow of information within an organization.

What are some common challenges faced by file management administrators when handling large volumes of digital documents?

File Management Administrators often encounter challenges such as ensuring consistent file naming conventions, managing access permissions across multiple departments, and keeping track of document versions to prevent data loss or duplication. Working with large volumes of digital files requires strong organizational skills and attention to detail, as well as familiarity with document management systems. Collaborating closely with IT, compliance, and end users is essential to maintain data integrity, resolve access issues, and support efficient workflow.

What cities are hiring for File Management Administrator jobs?

Cities with the most File Management Administrator job openings:

What states have the most File Management Administrator jobs?

States with the most job openings for File Management Administrator jobs include:

What are popular job titles related to File Management Administrator jobs?

For File Management Administrator jobs, the most frequently searched job titles are:

Infographic showing various File Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Property Management Administrator

San Ramon, CA • On-site

Shapell Properties Inc
Real Estate • 51 - 200 employees
Learn more about Shapell Properties Incexternal

$25 - $28/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Property Management Administrator (Part-Time)


Position Summary

The Property Management Administrator provides administrative and operational support to the Northern California Commercial Property Management team. This role serves as a key liaison between tenants, vendors, contractors, and internal departments while ensuring efficient office operations and accurate property records.


Key Responsibilities


Administrative & Office Support

  • Manage daily administrative functions including correspondence, document preparation, filing, phone support, and record maintenance.
  • Maintain office occupancy records, tenant files, and property management databases.
  • Order and manage office supplies.


Tenant Relations & Lease Administration


  • Serve as a primary point of contact for tenant communications and coordinate with maintenance, security, marketing, housekeeping, and other departments.
  • Maintain current tenant and emergency contact information.
  • Prepare tenant correspondence, including welcome letters, notices, rent increase notices, CAM reconciliations, and default letters.
  • Maintain lease documentation and track compliance requirements, including insurance certificates, deposits, signage approvals, and move-in documentation.
  • Collect tenant sales reports and upload data into Yardi.


Vendor & Property Operations Support

  • Review and verify Certificates of Insurance (COIs) for vendors, contractors, and tenants.
  • Maintain vendor records and coordinate inspections, preventative maintenance, and contractor access.
  • Assist with visitor, vendor, and contractor access coordination in partnership with security and janitorial teams.


Systems & Financial Support

  • Maintain and update records in Yardi, NetVendor, Commercial Café, PayScan, and DocuSign.
  • Process invoices and coordinate with Accounts Payable.
  • Support leasing and property management teams with documentation, correspondence, and tenant file maintenance.


Qualifications


Required Skills

  • Strong organizational, time management, and multitasking abilities.
  • Excellent written, verbal, and customer service skills.
  • High attention to detail and strong problem-solving skills.
  • Proficiency in Microsoft Office, particularly Word and Excel.
  • Knowledge of office administration procedures and systems.


Preferred Skills

  • Experience with Yardi, DocuSign, PayScan, NetVendor, or Commercial Café.
  • Commercial or retail property management experience.


Education & Experience

  • High School Diploma or equivalent required; some college coursework preferred.
  • 2-4 years of administrative experience in a professional office environment.
  • Tenant relations experience is a plus.


Work Environment

  • Regular use of computers, phones, and standard office equipment.
  • Ability to travel locally to property locations as needed.
  • Ability to lift up to 20 pounds and perform routine office and property-related activities.


Benefits

  • 401(k) with company match
  • Medical, Dental, and Vision insurance
  • Life insurance
  • Vacation and Sick time 
  • Employee Assistance Program
  • Flexible Spending Accounts & Health Savings Account
  • Referral program