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File Maintenance Jobs in Ohio (NOW HIRING)

dinsmore

IP File Clerk

Cincinnati, OH · On-site

$15.75 - $19/hr

Maintain record of documents and files as they move between office locations * Assist attorneys and staff members with locating physical files Requirements * Strong organizational skills and ...

New

dinsmore

IP File Clerk

Cincinnati, OH · On-site

$15.75 - $19/hr

Maintain record of documents and files as they move between office locations * Assist attorneys and staff members with locating physical files Requirements * Strong organizational skills and ...

New

Kimble

Sales Coordinator

Dover, OH

$17 - $23.25/hr

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements. * Keep records or materials ...

Ferretti Search

Human Resources Coordinator

Cincinnati, OH · On-site

$20.25 - $26.50/hr

Review and maintain employee files * Compile data from the HRIS system and prepare reports * Screen telephone calls and incoming mail * Arrange the use of conference rooms. Coordinate schedules, make ...

Kimble Recycling and Disposal Inc.

Sales Coordinator

Dover, OH · On-site

$17 - $23.25/hr

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements. * Keep records or materials ...

Medpace, Inc.

Trial Master File Specialist

Cincinnati, OH · On-site +1

$32.25 - $44/hr

The Trial Master File (TMF) is a collection of documents that stores all data and research ... Set up and maintain study specific TMF folder structure; * Support CTMs with review of TMF Plans as ...

Medpace, Inc.

Trial Master File Specialist

Cincinnati, OH · On-site

$32.25 - $44/hr

The Trial Master File (TMF) is a collection of documents that stores all data and research ... Set up and maintain study specific TMF folder structure; * Support CTMs with review of TMF Plans as ...

The Honey Baked Ham Company LLC

HR Coordinator

Holland, OH · On-site

$18.25 - $23.75/hr

Provides administrative support to the HR function as needed including record keeping, file maintenance, compliance tracking, time and attendance tracking, training tracking, new hire and other HRIS ...

W3Global Inc.

Litigation Associate

Cleveland, OH · On-site

$100K - $200K/yr

File Maintenance: Maintain highly accurate, organized, and up-to-date case files and documentation. Qualifications * Experience: 5-10 years of active litigation experience handling complex legal ...

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File Maintenance information

What are some common challenges faced in a file maintenance role, and how can they be managed effectively?

One of the main challenges in a File Maintenance role is ensuring accuracy and consistency while updating or organizing large volumes of data or records. Frequent updates, system migrations, and strict confidentiality requirements can create pressure to avoid errors. Effective organization skills, attention to detail, and proficiency with database or records management systems are crucial. Regular audits and clear communication with team members also help maintain data integrity and streamline workflows.

What are the key skills and qualifications needed to thrive as a file maintenance clerk, and why are they important?

To thrive as a File Maintenance Clerk, you need strong organizational abilities, attention to detail, and basic data entry skills, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Excel, database management systems, and sometimes document scanning equipment is typically required. Reliability, time management, and effective communication are valuable soft skills that help maintain accurate and accessible records. These skills ensure the integrity and efficiency of data storage, supporting smooth business operations and regulatory compliance.

What is a file maintenance job?

File maintenance jobs involve organizing, updating, and managing physical or electronic files to ensure records are accurate, accessible, and secure. People in these roles are responsible for tasks such as filing documents, updating databases, retrieving records upon request, and ensuring compliance with record-keeping policies. They play a crucial role in maintaining the integrity and efficiency of information systems within organizations, supporting smooth business operations.

What is the difference between File Maintenance vs Data Entry Clerk?

AspectFile MaintenanceData Entry Clerk
Primary RoleOrganizing, updating, and managing files and recordsInputting data into computer systems and databases
Skills & CertificationsBasic computer skills, attention to detail, record-keepingTyping speed, accuracy, computer literacy
Work EnvironmentOffice, administrative settingsOffice, data centers, administrative offices
Common UsageRecord management, document controlData entry, database updating

File Maintenance focuses on organizing and managing physical or digital files, ensuring records are accurate and accessible. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles require attention to detail and computer skills, File Maintenance is more about record organization, whereas Data Entry is about data input and updating databases.

What are popular job titles related to File Maintenance jobs in Ohio? For File Maintenance jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching File Maintenance jobs in Ohio look for? The top searched job categories for File Maintenance jobs in Ohio are:
File Maintenance jobs near you
Infographic showing various File Maintenance job openings in Ohio as of July 2026, with employment types broken down into 78% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

IP File Clerk

dinsmore

Cincinnati, OH • On-site

$15.75 - $19/hr

Other

Posted 3 days ago

New

Job description

Dinsmore is seeking an Intellectual Property File Clerk at our Cincinnati, OH location to support our patent and trademark teams. This position will be responsible for appraising and archiving case-related correspondence, routing information to appropriate parties, and tracking the status and location of files.

Responsibilities

  • Review incoming correspondence from the U.S. Patent & Trademark Office (USPTO) and foreign associates for case-identifying information and match to the appropriate file (both hardcopy and electronic)
  • Retrieve USPTO correspondence from the Patent Application Information Retrieval System (PAIR) and save electronic versions of incoming mail to iManage
  • Route items and files to and from Docketing
  • Maintain record of documents and files as they move between office locations
  • Assist attorneys and staff members with locating physical files

Requirements

  • Strong organizational skills and attention to detail
  • Proficient at communicating, both in-person and electronically, and collaborating with remote team members
  • Exhibit adaptability to learn and consistently apply distinct procedures as established by both the firm and our clients
  • Ability to distinguish time-sensitive correspondences, and prioritize the workload accordingly
  • Sound computer skills are mandatory, and experience within a law firm is preferred

Apply