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File Maintenance Jobs in Ohio (NOW HIRING)

The Union Bank Co

Loan Servicer

Columbus Grove, OH · On-site

Tickler, New Loans, File Maintenance, Interest Fluctuation, Non-Activated Loans, etc. * * Maintains financial institution participation loan records by booking new participation loans, communicating ...

New

Kroger

FRONT END/CASHIER

Proctorville, OH · On-site

$11 - $15.25/hr

Complete file maintenance log for price discrepancies * Maintain cleanliness of checkstand area to housekeeping standards * Answer telephones * Comply with all corporate policies * Promote and follow ...

Kroger

FRONT END/CASHIER

Powell, OH · On-site

$11.25 - $15.25/hr

Complete file maintenance log for price discrepancies * Maintain cleanliness of checkstand area to housekeeping standards * Answer telephones * Comply with all corporate policies * Promote and follow ...

Robert Half

Accounts Payable Clerk

Columbus, OH · On-site

$20 - $25/hr

Understanding of vendor file maintenance and general accounts payable recordkeeping practices. * Knowledge of multi-state tax considerations is helpful, or the ability to learn them quickly in the ...

Event Source

Staff Accountant

Cleveland, OH · On-site

$65K - $85K/yr

Perform vendor file maintenance, obtain W-9 forms for new setups, manage tax compliance paperwork, and resolve payment discrepancies promptly. * Review invoices for sales tax accuracy and maintain ...

Heritage Cooperative

Custom Applicator

Beloit, OH · On-site

... file maintenance including loading, selecting, removing and saving electronic files Maintain equipment and facilities in a neat, clean, safe, and environmentally sound condition Operate machinery ...

Heritage Cooperative

Custom Applicator

Columbiana, OH · On-site

... file maintenance including loading, selecting, removing and saving electronic files Maintain equipment and facilities in a neat, clean, safe, and environmentally sound condition Operate machinery ...

Zing! Recruiting

AR Specialist

Lebanon, OH

$18.50 - $24.50/hr

The AR Specialist will assist with all AR functions including accurate reporting, customer file maintenance, invoice processing and other related duties. Interacts with internal Operations, R&D, ...

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All JobsFile Maintenance JobsFile Maintenance Jobs in Ohio

File Maintenance information

What are some common challenges faced in a file maintenance role, and how can they be managed effectively?

One of the main challenges in a File Maintenance role is ensuring accuracy and consistency while updating or organizing large volumes of data or records. Frequent updates, system migrations, and strict confidentiality requirements can create pressure to avoid errors. Effective organization skills, attention to detail, and proficiency with database or records management systems are crucial. Regular audits and clear communication with team members also help maintain data integrity and streamline workflows.

What are the key skills and qualifications needed to thrive as a file maintenance clerk, and why are they important?

To thrive as a File Maintenance Clerk, you need strong organizational abilities, attention to detail, and basic data entry skills, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Excel, database management systems, and sometimes document scanning equipment is typically required. Reliability, time management, and effective communication are valuable soft skills that help maintain accurate and accessible records. These skills ensure the integrity and efficiency of data storage, supporting smooth business operations and regulatory compliance.

What is a file maintenance job?

File maintenance jobs involve organizing, updating, and managing physical or electronic files to ensure records are accurate, accessible, and secure. People in these roles are responsible for tasks such as filing documents, updating databases, retrieving records upon request, and ensuring compliance with record-keeping policies. They play a crucial role in maintaining the integrity and efficiency of information systems within organizations, supporting smooth business operations.

What is the difference between File Maintenance vs Data Entry Clerk?

AspectFile MaintenanceData Entry Clerk
Primary RoleOrganizing, updating, and managing files and recordsInputting data into computer systems and databases
Skills & CertificationsBasic computer skills, attention to detail, record-keepingTyping speed, accuracy, computer literacy
Work EnvironmentOffice, administrative settingsOffice, data centers, administrative offices
Common UsageRecord management, document controlData entry, database updating

File Maintenance focuses on organizing and managing physical or digital files, ensuring records are accurate and accessible. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles require attention to detail and computer skills, File Maintenance is more about record organization, whereas Data Entry is about data input and updating databases.

What are popular job titles related to File Maintenance jobs in Ohio? For File Maintenance jobs in Ohio, the most frequently searched job titles are:
What job categories do people searching File Maintenance jobs in Ohio look for? The top searched job categories for File Maintenance jobs in Ohio are:
File Maintenance jobs near you
Infographic showing various File Maintenance job openings in Ohio as of July 2026, with employment types broken down into 78% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Loan Servicer

The Union Bank Co

Columbus Grove, OH • On-site

Full-time

Posted 3 days ago

New

Job description

Position Title: Loan Servicer
Department: Loan Operations
Classification: Non-Exempt
Revised: May 2026
Scope:
Under the direction of the Manager of Loan Operations, the Loan Servicer assists internal and external customers and assembles proper loan documentation for loan files.
Duties and Responsibilities:
  1. Loan Servicer Responsibilities:

    1. Booking & funding new loans

    1. Reviewing new loans & secondary market loans for proper approval, system accuracy and documentation requirements.

    1. Maintains financial institution loan records by reviewing various daily loan reports, which include but are not limited to the following: Tickler, New Loans, File Maintenance, Interest Fluctuation, Non-Activated Loans, etc.

    1. Maintains financial institution participation loan records by booking new participation loans, communicating with various participating banks, monthly payment posting and various maintenance and review of participation loans.

    1. Booking participation loans, monthly remittance of payments, daily payoff processing, etc for FreddieMac loans.

    1. Handles maintenance of loan portfolios for the financial institution including modifications, collateral changes, interest rate adjustments, loan reversals/corrections, auto pay - new and changes, monitoring construction loan disbursement and escrow setup, payout, and analysis.

    1. Reviewing insurance policies (real estate & other collateral). Updating the Core system for tracking & escrow. Reviewing reports for insurance coverage and processing mortgage escrow payouts through third-party Vendor - Allied Insurance & Accumatch Tax Service and various life insurance companies. Assist with the Annual Escrow Analysis and troubleshooting escrow issues. Refunding escrow on payoffs.

    1. Answers telephone and assist customers & third-party agents with routine inquiries regarding payoffs, changes of owner, name changes, and other loan details.

    1. Construction loan monitoring and draw processing to ensure projects are properly funded to stay within budget & completion. Use of 3rd party vendor processing system.

    1. Processing of paid off loans by releasing any mortgages/requesting UCC's be terminated and send loan documents back to the Borrower.

    1. Processing of ACH payments requested by Borrowers or the Asset Mgmt. department.

    1. Maintains all collateral files for the institution. This includes organizing & tracking original mortgages and title vehicles for reports.

    1. Processing returned mail to obtain the correct address, address updates to the core and customer verification of those changes.

    1. Scans & prepare indexing for new loan files into Director. Update existing imaged files so most recent activity, maintenance, etc. can be found in Director. Add & clear exceptions as needed. Prepares the weekly report and final monthly Loan Exception Report for Mortgage/Consumer/Commercial loans. Scans & Reviews withdrawn & denied loan files for all loans

  1. Operations:
    1. Keep abreast of changes in products, policies, and procedures, and attend training as needed.
    2. Performs other duties as assigned.

  1. Customer Service:
    1. Assist customers with resolution of account problems and issues.
    2. Provides customer information and support.

Competencies:
  1. Managing Time:

Able set goals for oneself and to be a self-starter. Displays the ability to meet and set workflow deadlines.
  1. Oral/Written communication skills:

Must be able to communicate thoughts clearly, both orally and written.
  1. Customer Service:

Must understand customer needs and the elements of customer service. Must be able to refer customers to appropriate individuals for further assistance.
  1. Change management:

Must embrace change. Must see change as an opportunity. Must be willing to express and support manager's ideas to affected staff.
  1. Knowledge of regulations that pertain to loan activities.

  1. Computer Knowledge:

Must have basic ability to operate computers, and software, such as Microsoft Word and Excel programs.
Special requirements for the position, in addition to the competencies and accountabilities listed above.
- Prefer a high school degree and 1 year experience in a related position in a financial institution.
- Must have the capacity to work under stress and handle difficult situations.
- Must be able to prepare basic documents in both Word & Excel.
- Must have the ability to be in tune with fine details & take initiative to research areas of possible concern.
The Union Bank Company is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities which includes reasonable accommodation of otherwise qualified disabled applicants and employees. Please see Human Resources should you have any questions about this policy or these job duties.

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