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File Coordinator Jobs in Alabama (NOW HIRING)

SERVPRO

Job File Coordinator

Pelham, AL · On-site

$18 - $20/hr

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

IICRC

Office Job File Coordinator

Kellyton, AL · On-site

$16 - $21.25/hr

SERVPRO ® of Chilton, Coosa, Tallapoosa & Chambers Office Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new ...

SERVPRO

Office Job File Coordinator

Kellyton, AL · On-site

$16 - $21.25/hr

SERVPRO ® of Chilton, Coosa, Tallapoosa & Chambers Office Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new ...

tmc

Rehab Coordinator

Birmingham, AL

$14 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

tmc

Rehab Coordinator

Birmingham, AL · On-site

$14 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

Lennar

Land Coordinator

Hoover, AL · On-site

Maintain and organize land acquisition files. * Track and manage land opportunities as needed. * Assist in coordinating and communicating with legal counsel, architects, brokers, and consultants ...

Lennar

Land Coordinator

Hoover, AL · On-site

Maintain and organize land acquisition files. * Track and manage land opportunities as needed. * Assist in coordinating and communicating with legal counsel, architects, brokers, and consultants ...

Tribune Media

Sales Coordinator

Huntsville, AL · On-site

$18.50 - $25.25/hr

FCC Filings: * Handle the filing of political documents with the Federal Communications Commission ... Title Updates and Measurement Coordination: * Manage title updates and changes to programming with ...

New

WOWK-TV

Sales Coordinator

Huntsville, AL · On-site

$18.50 - $25.25/hr

FCC Filings: * Handle the filing of political documents with the Federal Communications Commission ... Title Updates and Measurement Coordination: * Manage title updates and changes to programming with ...

New

Visiting Angels

Scheduling Coordinator

Birmingham, AL · On-site

$16.75 - $21/hr

Filing and Data Entry * May be required to move to a full-time caregiving role on an as-needed basis Scheduling Coordinator Qualifications and Skills * Excellent References * Excellent communication ...

Visiting Angels

Scheduling Coordinator

Birmingham, AL · On-site

$16.75 - $21/hr

Filing and Data Entry * May be required to move to a full-time caregiving role on an as-needed basis Scheduling Coordinator Qualifications and Skills * Excellent References * Excellent communication ...

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File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.

What are popular job titles related to File Coordinator jobs in Alabama?

For File Coordinator jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching File Coordinator jobs in Alabama look for?

The top searched job categories for File Coordinator jobs in Alabama are:

What cities in Alabama are hiring for File Coordinator jobs?

Cities in Alabama with the most File Coordinator job openings:

File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Job File Coordinator

SERVPRO

Pelham, AL • On-site

$18 - $20/hr

Other

Posted 4 days ago

Job description

Job File Coordinator

The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.

Primary Responsibilities
  • Monitor job file status to ensure accuracy in all job file documentation daily.
  • Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
  • Create/review estimate based on scope and photos from Production crew.
  • Maintain an accurate Work in Progress board for all active leads/projects.
  • Monitor and ensure all client requirements are followed.
  • Maintain internal and external communications with all stakeholders.
  • Review timestamps and other datapoints to reflect accurate reporting/KPMs.
  • Complete and review job file documentation for final upload and the audit process
  • Perform internal audit of all projects to ensure estimate captures all work performed.
  • Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
  • Assist other departments, as needed.
Education and Experience Requirements
  • High school diploma/GED is required.
  • Previous office/estimating experience preferred.
  • Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
  • Proficiency in using various digital tools and technologies to complete job tasks efficiently.
  • Experience in the restoration, construction, or insurance industry is a plus.
Physical and Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs. The contents of this Job Description have been discussed with me and I have received a copy. I understand that this document is general in nature and responsibilities required may be amended from time to time. The signing of this Job Description acknowledges an understanding of the responsibilities of this position. Any item not understood should be clarified before signing to ensure that I understand what is expected. Compensation: $18.00 - $20.00 per hour

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