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File Assistant Jobs in Atlanta, GA (NOW HIRING)

GEI Consultants

Data/File Manager

Atlanta, GA · Hybrid

$15 - $18.50/hr

The intern will assist with entering critical site documentation and metadata within a SharePoint ... Review existing files for completeness and flag missing or inconsistent data * Confirm adherence to ...

IICRC

Job File Specialist

Villa Rica, GA

Job File Specialist Join SERVPRO of Douglasville/Carrollton/Troup-Coweta Counties as a Job File ... Maintain and update project schedules and timelines. * Assist in preparing reports and invoices for ...

GEI Consultants

Data/File Manager

Atlanta, GA · On-site

$15 - $18.50/hr

The intern will assist with entering critical site documentation and metadata within a SharePoint ... Review existing files for completeness and flag missing or inconsistent data * Confirm adherence to ...

GEI Consultants

Data/File Manager

Atlanta, GA · Hybrid

$20 - $25/hr

The intern will assist with entering critical site documentation and metadata within a SharePoint ... Review existing files for completeness and flag missing or inconsistent data * Confirm adherence to ...

GEI Consultants

Data/File Manager

Atlanta, GA · On-site

$15 - $18.50/hr

The intern will assist with entering critical site documentation and metadata within a SharePoint ... Review existing files for completeness and flag missing or inconsistent data * Confirm adherence to ...

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

IICRC

Job File Coordinator

Norcross, GA

Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your ... Small office so assist other departments, as needed Position Requirements * Entry level position ...

SERVPRO

Job File Coordinator

Norcross, GA · On-site

$17 - $22.75/hr

Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your ... Small office so assist other departments, as needed Position Requirements: * Entry level position ...

SERVPRO

Job File Coordinator

Peachtree Corners, GA

$15 - $17/hr

Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position ... Small office so assist other departments, as needed POSITION REQUIREMENTS * Entry level position ...

SERVPRO

Job File Coordinator

Peachtree Corners, GA · On-site

$15 - $17/hr

Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position ... Small office so assist other departments, as needed POSITION REQUIREMENTS * Entry level position ...

SERVPRO

Job File Specialist

Villa Rica, GA

$37K - $50K/yr

Manage and organize job files from initiation to completion. * Ensure accurate documentation and ... Maintain and update project schedules and timelines. * Assist in preparing reports and invoices for ...

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File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What cities near Atlanta, GA are hiring for File Assistant jobs? Cities near Atlanta, GA with the most File Assistant job openings:
File Assistant jobs near you
Legal Assistant

Legal Assistant

Huff Powell & Bailey, LLC

Atlanta, GA

Full-time

Posted 23 days ago

Job description

As a legal assistant for Huff, Powell amp; Bailey, you will be tasked with a variety of duties to support our Partners and Associates, including drafting documents, filing and serving pleadings and discovery, scheduling events and calendaring deadlines, maintaining and organizing documents and case files under the direction of attorneys in coordination with paralegals. You will also assist our Partners and Associates by preparing for meetings, depositions, trials, and hearings.
Essential Duties and Responsibilities includes but is not limited to the following:
  1. Communicate internally with attorneys and other staff and externally with clients, counsel for other parties, non-parties, the court, etc.in a professional and timely manner at all times to best represent the firm.
  2. Review, respond appropriately, and save properly all incoming and outgoing documents and materials from service notices, email, mail, etc. to electronic case file, as well as incoming materials to the physical file.
  3. Check and respond to internal and external emails at regular intervals throughout the day, so attorneys are aware of tasks accepted, status of tasks, and completion of tasks.
  4. Route all incoming mail to the appropriate people.
  5. Review, share, save, and respond properly to all electronic pleadings received via e-filing system notifications to case file and calendar, as well as distribute to internal team within 24 hours of receipt.
  6. Prepare shells for pleadings, discovery, and reports timely and in advance of deadlines.
  7. Proofread and prepare correspondence, reports, and memos in the appropriate template and email to clients once finalized.
  8. Proofread, finalize, file, and/or serve pleadings and other materials when attorney advises ready to be filed amp; served by deadline.
    • File pleadings with the Court and serve attorneys with same by email and/or mail.
  9. Submit vendor invoices for timely payment.
  10. Calendar and follow up with attorneys about upcoming client and legal deadlines.
  11. Provides clerical assistance to paralegals and instruction to office services’ staff as needed.
  12. New case setup and maintenance which includes the following under supervision of attorneys and in coordination with paralegals: (within 1-2 days of assignment)
  • Send conflict check immediately
  • Prepare Acknowledgment letter to client
  • Save Docs from client to file, generally Complaint and Policy
  • Search docket for Judge, all parties’ info, and service on our client/defendant
  • Calendar all initial legal and client deadlines based on type of matter and docket, as well as on an ongoing basis
  • Create and update expert checklist and witness files
  • Contact Plaintiff’s counsel for medical records, as appropriate
  • Create and Maintain File Info Sheet
  • Create and update Certificate of Style and Case Style
  • Prepare Notice of Entry of Appearance or Substitution of Counsel as appropriate
  • Prepare shells for answer, discovery to plaintiff, and discovery responses of clients
  1. Research, retrieve, and update appropriate information in client case files including File Info Sheet, expert checklists, production logs, etc. to keep case file up to date.
  2. Prepare templates for responsive pleadings referred to as shell(s) on ongoing basis.
  3. Calendar and monitor deadlines
  4. Coordinate and confirm the scheduling of depositions, meetings, phone calls, mediations, etc. and organize any court reporters, notices of deposition, and/or travel arrangements associated with these events
  5. Prepare medical or deposition notebook binders as requested
  6. Save all emails to iManage in appropriate folders/subfolders
  7. Submit and manage invoices on behalf of attorneys or file
  8. Assist any partner/associate/paralegal on primary partner’s cases and as needed on various tasks/projects.
  9. Performs overflow duties and other duties as assigned
JOB KNOWLEDGE, SKILLS, CORE COMPETENCIES AND EXPECTATIONS:
  • Excellent comprehension, verbal, and written communication skills.
  • Ability to exercise good judgment and self-control.
  • Enthusiasm, trustworthiness, personal integrity, and honesty.
  • Must be well versed in legal terminology.
  • Strong knowledge of legal terminology, legal documents, and court procedures.
  • Excellent planning and time management skills.
  • High level of attention to detail and accuracy.
  • Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
  • Ability to work independently and as part of a team.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), iManage, and other legal software applications.
  • Other Requirements: Strong ethical standards and the ability to handle confidential information with discretion.
MINIMUM QUALIFICATIONS
Education/Experience:
  • High school diploma or G.E.D.
  • Bachelor’s Degree preferred: Prior legal secretarial procedures and techniques preferred.
  • Prior experience in document or case management systems a plus.
PHYSICAL DEMANDS
  • Use arms, hands and fingers to perform daily tasks.
  • Ability to see and hear well (naturally or with correction).
  • Sitting for extended periods of time in an office environment.
  • Must be able to lift no more than 10-15 lbs.
  • Able to work in a constant state of alertness in a safe manor.
The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. They do not constitute an employment agreement between the employer and employee; other duties may be assigned as the needs of the employer and requirements of the job change for the company’s overall benefit.

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