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File Assistant Jobs in Oklahoma (NOW HIRING)

Polston Management Company LLC

Legal Assistant

Norman, OK · On-site

$30K - $35K/yr

Maintain and organize client files. * Assist with scheduling appointments. * Maintain, on a daily basis, the firm's case software (e.g., updating case and client information). * Prepare Power of ...

Guarantee Electrical

... files, assist in issuing change orders and monitor status. * Enter job number requisition, labor reporting data, and assign job numbers. * Assist with submittal of permit applications and inspection ...

Addison Group

Legal Assistant

Tulsa, OK · On-site

$40K - $55K/yr

Prepare and file Oklahoma state corporate filings, including entity formations, annual reports, and related documents * Draft legal documents such as pleadings, correspondence, and basic motions ...

Compass Group

ADMINISTRATIVE ASSISTANT (FULL TIME)

Lawton, OK · On-site

$16.75 - $22.75/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Addison Group

Legal Assistant

Oklahoma City, OK · On-site

$45K - $50K/yr

Legal Assistant Location: Oklahoma City, OK Industry: Legal Services Pay: $45,000-$50,000/year ... Create and manage case files, including opening new matters and maintaining proper documentation.

Addison Group

Legal Assistant

Oklahoma City, OK

$45K - $50K/yr

Legal Assistant Location: Oklahoma City, OK Industry: Legal Services Pay: $45,000-$50,000/year ... Create and manage case files, including opening new matters and maintaining proper documentation.

Addison Group

Legal Assistant

Oklahoma City, OK · On-site

$45K - $50K/yr

Legal Assistant Location: Oklahoma City, OK Industry: Legal Services Pay: $45,000-$50,000/year ... Create and manage case files, including opening new matters and maintaining proper documentation.

InsCipher

Tax Associate

Oklahoma City, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Broken Arrow, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Lawton, OK · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Oklahoma? The most popular types of File jobs in Oklahoma are:
What cities in Oklahoma are hiring for File Assistant jobs? Cities in Oklahoma with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Oklahoma as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Accounting Clerk

Accounting Clerk

Trinity Employment Specialists

Claremore, OK • On-site

$20 - $21/hr

Full-time

Re-posted 15 days ago

Job description

Job Description Accounting Clerk

Reports t0 Controller

Status Full time, non-exempt

Pay $21-$22/hr ++


Summary

The Accounting Clerk is responsible for accurately processing invoices, ensuring timely payments to vendors, maintaining financial records, and assisting with other accounting functions as needed. This role plays a key part in maintaining strong vendor relationships and ensuring the company's financial obligations are met.


Primary Duties

Receive, review, and verify invoices and check requests.

Match invoices to purchase orders and receiving documents.

Enter and upload invoices into the accounting system.

Prepare and process electronic transfers and payments.

Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.

Research and resolve invoice discrepancies and issues

Maintain vendor files and ensure accurate W-9 information is on file.

Assist with month-end closing and provide supporting documentation for audits.

Respond to vendor inquiries in a timely and professional manner.

Assist with other accounting duties as assigned.



Requirements

High school diploma or equivalent required; associate degree in accounting or related field preferred.

1–3 years of accounts payable or general accounting experience.

Familiarity with accounting software (e.g., QuickBooks, SAP, NetSuite).

Proficient in Microsoft Excel and other Microsoft Office applications.

Strong attention to detail and accuracy.

Ability to meet deadlines and manage time efficiently.

Good communication and organizational skills.


Physical Requirements/Work Environment

Ability to move through facility and up and down stairs

Ability to lift 15 lbs.

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* Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.