ZipRecruiter

Log In

1

File Assistant Jobs in Oklahoma (NOW HIRING)

HectoMinds

Be Seen First

Administrative Assistant

Oklahoma City, OK · On-site

$22 - $25/hr

The Administrative Assistant plays a vital role in supporting daily office operations by managing schedules, organizing files, and facilitating communication across departments. This position ...

New

HectoMinds

Be Seen First

Administrative Assistant

Oklahoma City, OK · On-site

$22 - $25/hr

The Administrative Assistant plays a vital role in supporting daily office operations by managing schedules, organizing files, and facilitating communication across departments. This position ...

New

HectoMinds

Be Seen First

Administrative Assistant

Oklahoma City, OK · On-site

$22 - $25/hr

The Administrative Assistant plays a vital role in supporting daily office operations by managing schedules, organizing files, and facilitating communication across departments. This position ...

New

Acadia Healthcare

Office Assistant

Oklahoma City, OK

$15.75 - $20.75/hr

Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Your Responsibilities as an Office Assistant: * Perform general ...

Acadia Healthcare

Office Assistant

Oklahoma City, OK · On-site

$15.75 - $20.75/hr

Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Your Responsibilities as an Office Assistant: * Perform general ...

GableGotwals

Transactional Legal Assistant

Tulsa, OK · Hybrid

File and record documents with courts, county clerks, Secretary of State offices, and other ... Conduct conflict checks and assist with legal and public records research. * Manage attorney ...

DNA Solutions

Administrative Assistant

Oklahoma City, OK · On-site

$19 - $21/hr

Administrative Assistant - Bilingual Summary DNA Solutions is one of the leading Forensics and DNA ... This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

DNA Solutions Inc

Administrative Assistant

Oklahoma City, OK · On-site

$16.75 - $22.50/hr

Administrative Assistant - Bilingual Summary DNA Solutions is one of the leading Forensics and DNA ... This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Robert Half

Office Assistant

Oklahoma City, OK · On-site

$17.10 - $18/hr

Office Assistant (Legal Office) Location: North Oklahoma City, OK 73131 Pay: $18.00/hour Schedule ... Prepare, organize, scan, and file legal and office documents * Maintain electronic and physical ...

next page

Showing results 1-20

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Oklahoma

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Oklahoma? The most popular types of File jobs in Oklahoma are:
What cities in Oklahoma are hiring for File Assistant jobs? Cities in Oklahoma with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Oklahoma as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Case Assistant

Case Assistant

Gordon Rees Scully Mansukhani, LLP

Oklahoma City, OK • On-site

$15.75 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, has an immediate opening for a Case Assistant in its Oklahoma City office. The ideal candidate should have 3+ years of legal or law firm experience. This position is on-site.

Requirements:

  • Strong analytical and organizational skills, as well as close attention to detail.
  • Computer skills, particularly experience with Microsoft Office, Excel, PowerPoint, and Word.
  • Knowledge of iManage and Milana is a plus.
  • Ability to work independently.
  • Excellent verbal and written communication skills.
  • Comfortable multi-tasking in a team-structured setting.
  • Knowledge of court rules, calendaring, e-filing and filing procedures is a plus.


Responsibilities:

  • File correspondence, pleadings, and other documents.
  • Index pleadings and other documents.
  • Communicate with clients, the courts, other counsel, and vendors.
  • Retrieve files.
  • Scan documents into iManage system/forward to attorneys and paralegals.
  • Assist with preparation for trial, arbitration, and mediation.
  • Distribute all incoming mail/FedEx.
  • Ensure all outgoing mail is routed in a timely manner.
  • General office upkeep.


The firm offers a friendly, business casual environment with competitive compensation and a full benefits package including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.

For consideration, please submit a cover letter and resume.

Gordon Rees Scully Mansukhani is an equal opportunity employer.
No recruiter emails or telephone calls.

Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Agencies must sign GRSM’s fee agreement. The firm’s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com.


Apply