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File Assistant Jobs in Georgia (NOW HIRING)

Caliber Living

Community Assistant

Milledgeville, GA

$12/hr

Community Assistant Location: Milledgeville, GA Community: Bellamy Milledgeville Job Status ... Maintain lease files per policy and procedure. * Accurately record traffic from all sources daily.

HITT Contracting

MEP Assistant Superintendent

Atlanta, GA · On-site

$38K - $50K/yr

Responsibilities Maintain adherence to HITT's standards of safety Assist bidding mechanical and electrical trades Ensure that required documentation is filed Assist in conducting project meetings and ...

THE BEASLEY GROUP

FILER APPRENTICE

Hazlehurst, GA

$14 - $18/hr

Filer Apprentice - (Beasley Group) Overview A Filer Apprentice is an entry-level position in a ... Learn and follow all saw shop safety procedures and PPE requirements * Assist with inspecting saw ...

Hendrick

Organize and maintain digital and physical files. * Assist with purchase requests, expense reports, and vendor coordination. * Support onboarding activities and office operations as needed. Business ...

Brown Haven Homes

Assistant Controller

Alpharetta, GA · Hybrid

Support our external CPA firm with the information and analysis needed for accurate, on-time tax filings. * Assist with accounting policy and technical GAAP analysis. Partner with the Head of Finance ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Georgia? The most popular types of File jobs in Georgia are:
File Assistant jobs near you
Community Assistant

Community Assistant

Centricity Research

Milledgeville, GA • On-site

$12/hr

Part-time

Re-posted 9 days ago

Job description

Company: Caliber Living
Position: Community Assistant
Location: Milledgeville, GA
Community: Bellamy Milledgeville
Job Status: Part-time
Job Type: Non-exempt / Hourly
Compensation: $12.00 per hour
Reports to: Community Manager
POSITION SUMMARY
The Community Assistant's primary responsibilities include, but may not be limited to, assisting residents with customer service items, general office upkeep, marketing outreach on campus or with local businesses, taking prospective residents on tours and leasing, whether it's to a new prospect or renewing a current resident. Community Assistants will likewise be responsible to assist the Community Manager, Assistant Manager or Leasing Manager as directed.
UNIVERSAL COMPETENCIES
SERVICE
  • Initiative: Maintains a proactive and positive mindset; Is goal oriented and knows how to get results.
  • Customer and Quality Focus: Consistently works for his/her customers and the company; Cares about the quality of work and service provided.
  • Service Safety: Conducts day to day activities in such a way that Safety for self and others is valued and observed; Provides a safe atmosphere for customers and business partners.

INTEGRITY
  • Professionalism: Demonstrates ethical behavior and honesty at all times.
  • Level of Dependability: Maintains punctuality and acceptable attendance record; Accepts responsibility for his/her own actions; Willingly adapts to changes in the organization.
  • Adherence to All Company Policies and Procedure: Has knowledge of the established policies and procedures and shows willingness to abide by them.

TEAMWORK
  • Cooperation: Works well with other associates/departments and collaborates effectively in team situations to improve overall performance.
  • Cohesion: Demonstrates concern for and about the customers and works to effectively partner with others to achieve success.

RESPECT
  • Adaptable: Creates an atmosphere that supports the open expression of ideas; Is open, professional and approachable.
  • Communication: Effectively communicates thoughts and concepts in a courteous and professional manner; Provides helpful feedback and coaching; Shows interest and is attentive to the suggestions of others.
  • Courtesy: Maintains a friendly and professional demeanor that exercises proper behavioral etiquette and looks to encourage and serve both customers and co-associates.

FINANCIAL RESPONSIBILITY
  • Innovative: Demonstrates efficiency and creativity; Looks for better, faster and more efficient ways of doing things; Handles challenges/obstacles with a positive outlook.
  • Performance: Exhibits a well-organized and timely approach to achieve desired results; Aligns resources to meet the needs of the community.
  • Fiscal Safety: Concerned for the financial well-being of the company by compliance to safety procedure; Aware of liability concerns.

FUN
  • Passion: Enjoys the work being performed and demonstrates a pleasant demeanor on the job; demonstrates initiative and a desire for success.
  • Entrepreneurial Spirit: Exhibits behavior that is consistent with the Vision, Mission and Values of the Company; Makes working environment enjoyable for self and others.

JOB SPECIFIC COMPETENCIES
  • Perform all tasks related to renting apartment homes including generating traffic, responding to telephone and internet inquiries, greeting prospective residents, touring prospective residents throughout the property, qualifying prospects and closing the sale by obtaining a rental signed lease and a guarantor, deposit, or surety bond if needed.
  • Visually inspect the entire property daily for cleanliness. Inspect and touch up model units.
  • Process rental applications, obtain required documents, schedule move-ins and prepare all lease file documents.
  • Maintain lease files per policy and procedure.
  • Accurately record traffic from all sources daily.
  • Convert minimum of 30% total traffic to leases.
  • Follow-up with prospective residents in the leasing pipeline once every 24-48 hours via phone, text message, and email, including an initial phone call within 24 hours of their tour.
  • Assist with planning and implementation of community marketing plan to generate traffic.
  • Outreach marketing on a weekly basis to campuses, local businesses, and student organizations.
  • Maintain leads and contacts. Build relationships with student influencers.
  • Pickup trash off ground, operate trash compactor when necessary and if called for, carry cleaning supplies and/or vacuum up/down stairs to apartment homes and clean apartment to bring it up to resident ready standards.
  • Assist with after hours lock outs and service calls if necessary.
  • Document all occurrences which need the Community Manager's attention.
  • Record resident service requests accurately and in detail to assist the service team in the timely completion of all requests.
  • Schedule and inspect apartments for turnkey service.
  • Receive and acknowledge resident notices and prepare files.
  • Assist in lease renewal procedure by:
    • Complete lease renewal and submit to Community Manager for approval.
    • Continual contact with each resident by phone, text, email, personal visits etc. 30-45 days after move-in and throughout the lease term.
    • Send renewal letters to those residents unable to be reached by phone.
    • Generate new leases and all applicable addendums.
  • Assemble move-in packages.
  • Keep market survey of competitor rates up-to-date at least weekly and visit competitors once to twice a semester.
  • Follow competitors on social media to update management with any information relevant to the market surveys.

POSITION QUALIFICATIONS
Education
High School Graduate or General Education Degree (GED)
SKILLS & ABILITIES
Computer Skills
Basic knowledge of various computer software programs.
Working knowledge of Social Media platforms.
WORK ENVIRONMENT
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms and residences or commercial vehicles. The work area is adequately lighted, heated, and ventilated. On occasion, the incumbent may be exposed to dirty and/or hazardous conditions when inspecting vacated units

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