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Festival Assistant information

What is a festival assistant?

Festival Assistants are support staff who help organize and manage various aspects of festivals, including logistics, setup, ticketing, guest services, and on-site coordination. They work closely with event managers and vendors to ensure the festival runs smoothly and that attendees have a positive experience. Responsibilities can range from administrative tasks to hands-on work before, during, and after the event. Festival Assistants often need strong communication, organizational, and problem-solving skills, as well as the ability to work flexible hours.

What are the key skills and qualifications needed to thrive as a festival assistant, and why are they important?

To thrive as a Festival Assistant, you need strong organizational skills, attention to detail, and experience in event coordination or a related field. Familiarity with event management software, ticketing systems, and communication tools is typically required. Exceptional interpersonal skills, flexibility, and a proactive attitude help you manage diverse tasks and interact effectively with attendees, vendors, and team members. These skills ensure smooth event operations and create a positive experience for both participants and organizers.

What are some common challenges festival assistants face during large events, and how can they prepare for them?

Festival Assistants often encounter fast-paced environments, last-minute changes, and the need to coordinate with multiple teams simultaneously. To prepare, it's helpful to develop strong organizational skills, maintain flexibility, and stay proactive in communication with supervisors and other staff. Familiarizing yourself with the event layout, schedule, and emergency procedures can also help you respond quickly to issues as they arise and support the event's smooth operation.

What is the difference between Festival Assistant vs Event Coordinator?

AspectFestival AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer experience in event workBachelor's degree in event management, hospitality, or related field
Work EnvironmentFestivals, outdoor venues, temporary setupsVarious events, including conferences, weddings, corporate events
Employer & Industry UsageEvent companies, festivals, nonprofit organizationsEvent planning firms, corporate clients, venues
Common Search & Comparison IntentUnderstanding entry-level roles in festivalsPlanning and managing events

Festival Assistants typically support festival operations, focusing on setup, guest assistance, and logistics. Event Coordinators have broader responsibilities, including planning, organizing, and overseeing entire events. While Festival Assistants often require minimal formal credentials, Event Coordinators usually hold relevant degrees and experience. Both roles are essential in the event industry but differ in scope and responsibilities.

More about Festival Assistant jobs

What cities are hiring for Festival Assistant jobs?

Cities with the most Festival Assistant job openings:

What are the most commonly searched types of Festival jobs?

The most popular types of Festival jobs are:

What states have the most Festival Assistant jobs?

States with the most job openings for Festival Assistant jobs include:

What are popular job titles related to Festival Assistant jobs?

For Festival Assistant jobs, the most frequently searched job titles are:

Festival Assistant jobs near you
Infographic showing various Festival Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 72% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Student Festival Assistant

Orange, CA • On-site

Chapman University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Chapman Universityexternal

$16.90/hr

Full-time

Posted 6 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

262nd of 633 rated colleges and universities

Job description

Student Title Classification Information
Quick Link https://chapman.peopleadmin.com/postings/40950 Job Number SE234124
Position Information
Department or Unit Name Dodge College of Film and Media Arts General Position Headcount 1 Position Title Student Festival Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year Is this Role for an Undergrad or Grad Student? Grad and Undergrad Anticipated Pay Range $16.90 - $16.90 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? Orange Approved Supervisor Mickey Duzdevich Supervisor Email duzdevich@chapman.edu
Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 09/10/2026 Projected End Date 05/24/2026 Average number of hours per week Up to 10 Hrs
Position Summary Information
Job Description Summary
Under the supervision of the Dodge College Festivals and Industry Outreach Specialist, the Student Festival Assistant will support festival and industry outreach initiatives through film festival research, data management, and preliminary outreach. Responsibilities include researching festival opportunities for student films, assisting with the development of individualized festival strategies, maintaining festival and submission data, and supporting efforts to build and strengthen relationships with festival programmers.
Responsibilities
  • Maintain accurate and up-to-date records of film festival selections, award wins, submission deadlines, fees, and waiver codes.
  • Research film festivals and identify appropriate opportunities for Dodge College student films.
  • Assist with student meetings and the development of individualized film festival strategies.
  • Conduct preliminary outreach to film festivals and assist in developing and maintaining relationships with festival programmers.
  • Track festival submission opportunities, deadlines, and eligibility requirements.
  • Assist with general festival-related research, data entry, and administrative projects.
  • Other duties as assigned.
Required Qualifications
  • Little to no prior professional experience required.
  • Strong organizational skills and attention to detail.
  • Ability to learn new processes, systems, and procedures.
  • Familiarity with Microsoft Office Suite and FilmFreeway.
  • Strong written and verbal communication skills.
  • Ability to conduct online research and organize information effectively.
  • Ability to work independently and collaboratively.
  • Interest in film, film festivals, or the entertainment industry.
Desired Qualifications
  • Strong computer skills, including proficiency with Microsoft Office Suite; advanced Excel skills preferred.
  • Familiarity with FilmFreeway and the film festival submission process.
  • Knowledge of the film festival landscape and an interest in festival programming and strategy.
  • Strong research, organizational, and data-management skills.
  • Interest in pursuing a career in film, entertainment, festivals, or a related field.
Special Instructions to Applicants
Please list your availability for Fall 2026 and Spring 2027. Attach your resume and cover letter to this application
Budget Information
Is Federal work-study required? With or Without FWS

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