Festival Concert Assistant Jobs (NOW HIRING)

Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:

The Concert Manager manages and provides logistical support for all performances of the Scripps College Music Department and the Friday Noon Concert Series. The duties include stage managing, producing posters and programs, coordinating concert schedules, negotiating with guest artists, and working closely with performers (faculty, staff, and students) from the Claremont Colleges and guest artists.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

• Manages all logistics for Scripps College Music Department concert events at the Performing Arts Center (Garrison Theater and Boone Recital Hall) and Balch Auditorium including faculty performances, junior & senior recitals of student music majors, curricular student recitals, and the Bessie Bartlett Frankel Chamber Music Festival:

  • stage managing

  • backstage support for performers

  • coordinating student assistants

  • produce and manage audio and video recordings

  • produce printed programs

  • social media management
    

• Manages the logistics for all Friday Noon Concerts in Balch Auditorium (see above).

• Coordinates the Concert Calendar for the upcoming academic year including Friday Noon Concert Series, student and faculty recitals, and the Joint Music Program choral and orchestral concerts.

• Coordinates printing, mailings, and postings of the Music Department's Fall and Spring concert calendar posters.

• Produces and coordinates the printing of programs for music department concerts including faculty recitals and Junior/Senior recitals of student Music majors.

• Coordinates performance and rehearsal schedules for music department concerts, including recitals.

• Contacts and contracts with a professional chamber music ensemble to play in the annual Bessie Bartlett Frankel Chamber Music Festival. Serves as the contact person for the ensemble while they are in Claremont (arranges transportation, lodging, miscellaneous necessities).

• Provides publicity to various constituencies (e.g. newspapers, social media).

• Perform other essential duties and tasks specific to the position.

• Active support for the College's Principles of Community and Institutional Values in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Knowledge of music presented in the Scripps music department

• Experience with stage managing for music performances, particularly in higher education settings.

• Ability to compile, edit, and format music programs following the appropriate conventions and with attention to details such as composers' names, musical genres, titles, and lyrics in multiple languages.

• Ability to work with computer programs that produce concert posters and programs. Excellent oral and written English language skills.

• Ability to communicate and work well with faculty, staff, students, and guest artists to coordinate concerts, rehearsals, and programs.

QUALIFICATION STANDARDS:

EDUCATION AND EXPERIENCE:
Bachelor's degree in music, or a combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.

Previous relevant experience is preferred.

LICENSES/CERTIFICATES:
None.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, part-time (15 hours per week), benefits-eligible, non-exempt position.

The schedule is flexible, but the position requires hours most Fridays (during the day) and during multiple evenings and/or weekends to accommodate rehearsals, recitals, and concerts as needed. Some remote work may be possible. Hours may vary due to needs of the department.

Hourly rate range: $24.25-$25.72. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books, and packages, and to move stage equipment for concerts (e.g. grand piano on wheels, artist bench, artist chairs, music stands, concert shell pieces).

At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.