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Faculty Secretary Jobs (NOW HIRING)

Tennessee Board of Regents

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Admin Secretary Job no: 504870 Work type: Staff Full-Time Location: Tullahoma Categories: Staff ... Provides administrative support to Dean or Directors, and faculty for calendar assistance ...

Seton Hall University

Secretary

Orange, NJ · On-site

$27.38/hr

Staff The Department Secretary assists the students, faculty, and administrators of the School of Diplomacy and International Relations at Seton Hall University, coordinating activities related to ...

Seton Hall University

Secretary

South Orange, NJ · On-site

Staff The Department Secretary assists the students, faculty, and administrators of the School of Diplomacy and International Relations at Seton Hall University, coordinating activities related to ...

Alabama State University

Senior Secretary

Montgomery, AL · On-site

$3.1K - $3.7K/mo

Under direct supervision provides secretarial assistance to the dean, chairpersons and faculty of the department. Duties and Responsibilities: * Compiles factual information from files, records ...

Delta State University

Senior Secretary

Cleveland, MS · On-site

$12/mo

Responsible for working with School Chair and other faculty members in the division and faculty and staff members in the College of Business. Perform administrative and secretarial duties. Duties ...

University of South Alabama

Secretary V

Mobile, AL · On-site

Serves as secretary for the chairperson and all faculty members of the department. * Maintains daily reminder calendar for meetings, faculty deadlines, registration and orientation events.

Alabama State University

Senior Secretary

Montgomery, AL · On-site

$13.16/hr

Under direct supervision provides secretarial assistance to the dean, chairpersons and faculty of the department. Duties and Responsibilities: * Compiles factual information from files, records ...

TNBR Careers

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Administrative Secretary Campus : Moore County Department : Libraries & Testing Position number ... Provides administrative support to Dean or Directors, and faculty for calendar assistance ...

USD 345

Substitute Secretary

Topeka, KS · On-site

Substitute Secretary Seaman USD #345 has an opening for a Substitute Secretary. Candidate must have ... Candidate will assist administration and faculty in providing support to all students. Job duties ...

Archdiocese of St. Louis

Secretary

Wentzville, MO · On-site

Louis. Job Summary The Catholic School Secretary serves as the primary administrative support ... Coordinate communication between families, faculty, and administration. Financial and Clerical ...

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Faculty Secretary information

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$24.5K

$45.9K

$63K

How much do faculty secretary jobs pay per year?

As of Sep 11, 2026, the average yearly pay for faculty secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a faculty secretary?

Faculty secretaries are administrative professionals who support faculty members and academic departments within educational institutions. They handle tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with the preparation of reports and presentations. Faculty secretaries play a crucial role in ensuring the smooth operation of academic departments and often serve as a point of contact between faculty, students, and administration. Their organizational skills and attention to detail help maintain efficiency and support the academic mission of the institution.

What are the typical daily responsibilities of a faculty secretary and how do they support faculty members?

A Faculty Secretary typically manages a variety of administrative tasks such as scheduling meetings, maintaining records, handling correspondence, and assisting with event coordination. They play a pivotal role in supporting faculty members by organizing departmental documents, preparing agendas and minutes for meetings, and serving as a point of contact for students and staff inquiries. Their work ensures smooth operations within the academic department and contributes to an efficient and collaborative environment.

What are the key skills and qualifications needed to thrive as a faculty secretary, and why are they important?

To thrive as a Faculty Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes document management tools is important. Excellent communication, discretion, and the ability to multitask are vital soft skills in this role. These competencies ensure efficient office operations, effective support for faculty and students, and the smooth handling of confidential information.
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Faculty Secretary jobs near you
Infographic showing various Faculty Secretary job openings in the United States as of September 2026, with employment types broken down into 71% Full Time, 26% Part Time, 2% Temporary, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Admin Secretary

Tullahoma, TN • On-site

Tennessee Board of Regents
Colleges, Universities, and Professional Schools • 51 - 200 employees
Learn more about Tennessee Board of Regentsexternal

$37K - $40K/yr

Full-time

Medical, Dental, Retirement

Posted 7 days ago

Job description

Admin Secretary
Job no: 504870
Work type: Staff Full-Time
Location: Tullahoma
Categories: Staff
MOTLOW STATE COMMUNITY COLLEGE
is accepting applications for the following position:
Administrative Secretary
Campus: Moore County
Department: Libraries & Testing
Position number: B99750
Salary: $37,010 to $40,010
Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.
General Function:
Provides administrative support to a Dean or Director. Performs general office duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.
Minimum Qualifications:
High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.
Preferred Qualifications:
Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.
Major Duties and Responsibilities:
  • Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
  • Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
  • Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
  • Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events.
  • Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards.
  • Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees.
  • Creates, processes, submits, and maintains required in accordance with established procedures and deadlines using database systems as required.
  • Other duties as assigned

Knowledge, Skills and Abilities:
  • Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.
  • Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.
  • Ability to work independently and manage time and resources efficiently and effectively.
  • Strong computer skills to include database management, word processing, spreadsheets, and email.
  • Knowledge of Motlow and TBR policies and procedures.

To ensure consideration, interested applicants must submit an application, transcripts and resume online with application submission.
Human Resources Office, Dept. 200
Motlow State Community College
Telephone (931) 393-1544, TDD (931 393-1621)
E-mail: jobs@mscc.edu
Website: www.mscc.edu
Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.
Advertised: 04 Sep 2026 Central Daylight Time
Applications close: 20 Sep 2026 Central Daylight Time
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