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Exhibition Manager Jobs in Virginia (NOW HIRING)

ExtensisHR

Membership & Operations Manager

Arlington, VA · On-site

$55K - $62K/yr

Support membership presentations and member engagement events. * Assist with supporter, advertiser, and exhibitor management, including onsite fulfillment. * Prepare and distribute weekly ...

PMMI

Manager, International Trade Shows

Herndon, VA

Manage timelines for exhibitor bulletins, service manuals, website updates, registration materials, and other exhibitor-facing communications. * Review and provide input on exhibitor service manuals ...

Viderity

Events Project Manager

Alexandria, VA · On-site

$117K - $137K/yr

Exhibits, Expos, and Activation Management * Coordinate design, development, and implementation of trade show exhibits and experiential activations. * Manage relationships with expo organizers, trade ...

TABLE 95 MANAGEMENT

Restaurant Manager

Ashburn, VA · On-site

Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well ... Managing People - Provides regular performance feedback; develops subordinates' skills and ...

EmergencyMD

Events Manager

Reston, VA · On-site

$70 - $110/hr

Plan and execute AIAA conferences, exhibitions, and special events from concept through onsite delivery * Source venues, conduct site visits, and negotiate venue and vendor contracts * Manage event ...

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Exhibition Manager information

What does an exhibition manager do?

An Exhibition Manager is responsible for planning, organizing, and overseeing exhibitions, trade shows, and similar events. Their duties include coordinating with vendors and exhibitors, managing logistics such as venue setup and breakdown, handling budgets, and ensuring the event runs smoothly. They also work to attract attendees and exhibitors, and often oversee marketing and promotional activities. Strong organizational and communication skills are essential for this role. The goal of an Exhibition Manager is to ensure all aspects of the event meet the objectives of clients and stakeholders.

What are some common challenges exhibition managers face when coordinating large-scale events?

Exhibition Managers often encounter challenges such as managing tight timelines, coordinating multiple vendors, and ensuring all logistical details align seamlessly. Balancing the needs of exhibitors, sponsors, and attendees can be demanding, especially when last-minute changes occur. Strong organizational skills and adaptability are essential, as is clear communication with cross-functional teams to deliver a successful event. Effective budgeting and the ability to troubleshoot unforeseen issues on the event day are also key aspects of the role.

What are the key skills and qualifications needed to thrive as an exhibition manager, and why are they important?

To thrive as an Exhibition Manager, you need strong organizational, project management, and budgeting skills, often supported by a degree in event management, marketing, or a related field. Familiarity with event management software, customer relationship management (CRM) systems, and digital marketing tools is typically required. Outstanding communication, negotiation, and problem-solving abilities help you excel when coordinating stakeholders and handling on-site challenges. These skills ensure that exhibitions are executed smoothly, meet business objectives, and provide a positive experience for both exhibitors and attendees.

What are the most commonly searched types of Exhibition jobs in Virginia?

The most popular types of Exhibition jobs in Virginia are:

What are popular job titles related to Exhibition Manager jobs in Virginia?

For Exhibition Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Exhibition Manager jobs in Virginia look for?

The top searched job categories for Exhibition Manager jobs in Virginia are:

What cities in Virginia are hiring for Exhibition Manager jobs?

Cities in Virginia with the most Exhibition Manager job openings:

Exhibition Manager jobs near you
Infographic showing various Exhibition Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Part-time Exhibits & Sponsorships Coordinator

NATIONAL DEFENSE INDUSTRIAL ASSOCIATION

Arlington, VA • On-site

$26 - $29/hr

Full-time, Part-time

Posted 14 days ago

Job description

Position Summary

This position will start as part-time with the potential to become full-time permanent.

Provide part-time administrative and operational support for the NDIA Exhibits & Sponsorships Team in the planning, coordination, and execution of multiple conferences, exhibitions, and sponsorship programs. This position assists with exhibitor and sponsor management, booth sales administration, customer service, and database management to support successful event execution. This position will work across several conferences simultaneously and collaborate closely with meeting planners and internal staff.

Primary Responsibilities

· Provide day-to-day administrative and operational support for multiple conferences, exhibitions, and sponsorship programs simultaneously.

· Assist with exhibit booth sales administration, exhibitor registration, sponsorship fulfillment, and exhibitor communications.

· Support exhibitor and sponsor outreach through email and phone communications to encourage participation in conferences.

· Respond promptly and professionally to exhibitor, sponsor, and attendee inquiries.

· Develop, maintain, and update exhibitor and sponsorship information, including contracts and communications.

· Maintain accurate exhibitor, sponsor, and event records within association databases.

· Monitor exhibitor invoices and assist with payment tracking prior to event execution.

· Coordinate closely with meeting planners and conference staff to ensure exhibit and sponsorship activities are aligned with overall event planning and timelines.

· Assist with exhibit operations, including exhibitor registration, signage, vendor coordination, exhibitor communications, and other pre-event logistics.

· Serve as a liaison between exhibitors, sponsors, vendors, convention facilities, hotels, and internal staff throughout the planning process.

· Maintain event files, exhibitor records, and performance metrics; assist with post-event reporting and analysis.

· Demonstrate a collaborative, customer-focused approach while working with internal staff, exhibitors, sponsors, vendors, and contractors.

· Perform other projects and duties as assigned to support the Exhibits & Sponsorships team.

Internal Relationships

Reports directly to the Director of Exhibits & Sponsorships. Works closely with meeting planners, conference operations staff, marketing, finance, and other NDIA departments to coordinate exhibit and sponsorship activities across multiple events.

External Relationships

Maintains regular contact with exhibitors, sponsors, corporate members, vendors, attendees, and other organizations supporting NDIA conferences and exhibitions.

Preferred Qualifications

· Experience supporting conferences, trade shows, exhibitions, or association events.

· Familiarity with exhibit booth sales, floor plans, sponsorship administration, or exhibitor services.

· Experience with the A2Z event management platform strongly preferred.

· Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.

· Excellent written and verbal communication skills.

· Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.

· Ability to work independently while collaborating effectively with a small team in a fast-paced environment.

Disclaimer:

NDIA and its affiliates provide equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

ADA Specifications:This is an office position and may require some bending and lifting and requires the use of a computer and office machines.The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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