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Exhibit Coordinator Jobs (NOW HIRING)

Marriott

Exhibit Specialist

Orlando, FL · On-site

POSITION SUMMARY Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest ...

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Exhibit Booth Production: Manage the design and production of exhibit booths for conferences, in ... Audiovisual Coordination: Collaborate with IT and external vendors to ensure seamless audiovisual ...

Coloplast

Conferences Coordinator

Arlington, KS · On-site

Exhibit Booth Production: Manage the design and production of exhibit booths for conferences, in ... Audiovisual Coordination: Collaborate with IT and external vendors to ensure seamless audiovisual ...

Coloplast

Conferences Coordinator

Arlington, KS · On-site

Exhibit Booth Production: Manage the design and production of exhibit booths for conferences, in ... Audiovisual Coordination: Collaborate with IT and external vendors to ensure seamless audiovisual ...

Desert Botanical Garden

Exhibits Coordinator

Phoenix, AZ · On-site

$51K - $52K/yr

Essential Duties * Assist in the coordination of exhibit projects, such as but not limited to, Garden After Dark, seasonal decor, trailside exhibits, and temporary art exhibitions from early concept ...

Instylla

Marketing Events Coordinator

Bedford, MA · On-site

Manage the design and production of exhibit booths for conferences, in partnership with marketing ... on-site coordination of exhibits, equipment, and staff roles and responsibilities * Comfort ...

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Exhibit Coordinator information

What is an exhibit coordinator?

Exhibit Coordinators are professionals responsible for planning, organizing, and managing exhibitions or displays at museums, galleries, trade shows, or other venues. Their role involves coordinating logistics, overseeing the installation and removal of exhibits, collaborating with designers and artists, and ensuring that exhibits are safe and engaging for visitors. They also handle administrative tasks, manage budgets, and often act as liaisons between various stakeholders involved in the exhibition process. Strong organizational, communication, and project management skills are essential for this position.

What are the key skills and qualifications needed to thrive as an exhibit coordinator?

To thrive as an Exhibit Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or museum studies, often supported by a relevant degree. Familiarity with exhibit design software, inventory management systems, and project management tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you coordinate with artists, vendors, and internal staff. These skills are essential for ensuring exhibits are installed smoothly, meet quality standards, and provide engaging visitor experiences.

What are some common challenges exhibit coordinators face when managing multiple exhibitions at once?

Exhibit Coordinators often juggle multiple exhibitions simultaneously, which can present challenges like tight deadlines, logistics coordination, and managing diverse stakeholder expectations. Effective communication and strong organizational skills are essential to ensure that each exhibit is set up on time, within budget, and meets quality standards. Additionally, Exhibit Coordinators must be adaptable, as last-minute changes or issues with shipping, installation, or vendors can arise. Collaborating closely with curators, artists, vendors, and facility teams is key to overcoming these challenges and delivering successful exhibitions.

What is the difference between Exhibit Coordinator vs Event Coordinator?

AspectExhibit CoordinatorEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles prefer associate's or bachelor's in event management, marketing, or related fieldsHigh school diploma or equivalent; often requires experience in event planning or hospitality
Work EnvironmentMuseums, trade shows, galleries, conventionsConferences, weddings, corporate events, festivals
Industry UsageExhibitions, museums, trade showsEvent planning, hospitality, corporate sectors
Common Search/ComparisonYesYes

Exhibit Coordinators focus on organizing and managing exhibits in museums, galleries, and trade shows, ensuring displays are set up correctly and meet standards. Event Coordinators handle a broader range of events like weddings and corporate functions, managing logistics and vendor coordination. While both roles require organizational skills and some similar credentials, their work environments and specific responsibilities differ significantly.

More about Exhibit Coordinator jobs

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What are the most commonly searched types of Exhibit jobs?

The most popular types of Exhibit jobs are:

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The top employers for Exhibit Coordinator jobs are:

What states have the most Exhibit Coordinator jobs?

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What are popular job titles related to Exhibit Coordinator jobs?

For Exhibit Coordinator jobs, the most frequently searched job titles are:

Exhibit Coordinator jobs near you
Infographic showing various Exhibit Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Future Opening: Executive Assistant - Growth Opportunity in Trade Show Industry

Las Vegas, NV • On-site

Exhibit Pros
Convention and Trade Show Organizers • 11 - 50 employees
Learn more about Exhibit Prosexternal

$25 - $29/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 26 days ago

Job description

Executive Assistant

Are you an ambitious, tech-savvy professional looking for a dynamic and growth-focused opportunity? Do you thrive in fast-paced environments and excel at organization, communication, and problem-solving? Exhibit Pros is seeking a highly skilled Executive Assistant to provide critical support to our leadership and project management teams. This role is ideal for a detail-oriented professional who can learn quickly, adapt to new technology, and effectively manage multiple projects. As an Executive Assistant, you will be responsible for high-level administrative support, managing project coordination tasks, handling client communications, and ensuring the seamless execution of trade show projects. This position offers a clear career path for advancement in our fast-growing company.

Responsibilities

  • Must be able to learn quickly and retain newly learned information
  • Excellent verbal and written communication skills
  • Detail and accuracy are extremely important for this role
  • Provide high-level administrative support to executive leadership and project managers
  • Management & completion of multiple trade show forms
  • Regularly engages with clients via email and phone to maintain client accounts
  • Will be trained in developing bids, processing orders
  • Will be trained on several project management platforms, Monday.com, Exhibit force, Hubspot
  • Adept in technology - proficient with common computer programs, including Google suite, Microsoft Office and Excel. It's important that you are familiar with Gmail apps, Acrobat, and Creating PDFs
  • Accountable for collaborating with vendors, shipping, graphics, etc...
  • Ability to multitask and switch focus quickly
  • Ability to prioritize complex event trade show planning/coordination streamlining through consistent and transparent communication
  • Ability to effectively manage projects
  • Processing work orders, submittals, and material requisitions
  • Math skills are a must, and comfortable with measurements
  • Communicating travel needs for employees based on project

Qualifications

  • An associate's degree or administrative training is preferred
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer Google Suite, skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Benefits/Perks

  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
  • Health Insurance, Vision, and Dental
  • 401 K

Compensation: $25.00 - $29.00 per hour

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