ZipRecruiter

Log In

1

Exhibit Coordinator Jobs (NOW HIRING)

Payette

Marketing Coordinator

Boston, MA · On-site

$46K - $63K/yr

Support print production, exhibit coordination and industry survey research What We're Looking For: * Bachelor's degree with a minimum of 1 year of relevant working experience (internships and co-ops ...

Payette

Marketing Coordinator

Boston, MA

$65K - $75K/yr

Support print production, exhibit coordination and industry survey research What We're Looking For: * Bachelor's degree with a minimum of 1 year of relevant working experience (internships and co-ops ...

next page

Showing results 1-20

All JobsExhibit JobsExhibit Coordinator Jobs

Exhibit Coordinator information

What are the key skills and qualifications needed to thrive as an Exhibit Coordinator, and why are they important?

To thrive as an Exhibit Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or museum studies, often supported by a relevant degree. Familiarity with exhibit design software, inventory management systems, and project management tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you coordinate with artists, vendors, and internal staff. These skills are essential for ensuring exhibits are installed smoothly, meet quality standards, and provide engaging visitor experiences.

What are some common challenges Exhibit Coordinators face when managing multiple exhibitions at once?

Exhibit Coordinators often juggle multiple exhibitions simultaneously, which can present challenges like tight deadlines, logistics coordination, and managing diverse stakeholder expectations. Effective communication and strong organizational skills are essential to ensure that each exhibit is set up on time, within budget, and meets quality standards. Additionally, Exhibit Coordinators must be adaptable, as last-minute changes or issues with shipping, installation, or vendors can arise. Collaborating closely with curators, artists, vendors, and facility teams is key to overcoming these challenges and delivering successful exhibitions.

What is the difference between Exhibit Coordinator vs Event Coordinator?

AspectExhibit CoordinatorEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles prefer associate's or bachelor's in event management, marketing, or related fieldsHigh school diploma or equivalent; often requires experience in event planning or hospitality
Work EnvironmentMuseums, trade shows, galleries, conventionsConferences, weddings, corporate events, festivals
Industry UsageExhibitions, museums, trade showsEvent planning, hospitality, corporate sectors
Common Search/ComparisonYesYes

Exhibit Coordinators focus on organizing and managing exhibits in museums, galleries, and trade shows, ensuring displays are set up correctly and meet standards. Event Coordinators handle a broader range of events like weddings and corporate functions, managing logistics and vendor coordination. While both roles require organizational skills and some similar credentials, their work environments and specific responsibilities differ significantly.

What are Exhibit Coordinators?

Exhibit Coordinators are professionals responsible for planning, organizing, and managing exhibitions or displays at museums, galleries, trade shows, or other venues. Their role involves coordinating logistics, overseeing the installation and removal of exhibits, collaborating with designers and artists, and ensuring that exhibits are safe and engaging for visitors. They also handle administrative tasks, manage budgets, and often act as liaisons between various stakeholders involved in the exhibition process. Strong organizational, communication, and project management skills are essential for this position.
What cities are hiring for Exhibit Coordinator jobs? Cities with the most Exhibit Coordinator job openings:
What are the most commonly searched types of Exhibit jobs? The most popular types of Exhibit jobs are:
What states have the most Exhibit Coordinator jobs? States with the most job openings for Exhibit Coordinator jobs include:
Exhibit Coordinator jobs near you
Infographic showing various Exhibit Coordinator job openings in the United States as of June 2026, with employment types broken down into 84% Full Time, 15% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.
Project Coordinator- Trade Show Exhibits

Project Coordinator- Trade Show Exhibits

Eagle Exhibit Services, Inc.

Columbus, OH

Full-time

Posted 23 days ago

Job description

Position Overview

The Project Coordinator plays a central role in supporting the sales team and ensuring the successful execution of trade show exhibit projects from concept through delivery. This position serves as the operational backbone of each project-coordinating internal and external teams, managing timelines and budgets, and ensuring clients receive a seamless, highquality experience that reflects Eagle Exhibit's standards of excellence.

The ideal candidate is detailoriented, proactive, and skilled at balancing multiple projects in a fastpaced environment. They excel at communication, problemsolving, and translating client needs into actionable plans for design, production, and logistics teams.

Key Responsibilities

Project Coordination & Execution

  • Engage all phases of exhibit projects, including estimating, production, and installation/dismantle.
  • Develop and maintain detailed project schedules, budgets, and workback timelines.
  • Coordinate with design, fabrication, graphics, warehouse, and logistics teams to ensure all deliverables meet quality standards and deadlines.
  • Oversee procurement of materials, and rental components, as required.

Sales Support

  • Partner closely with the sales team to scope new opportunities, prepare proposals, and develop accurate estimates.
  • Participate in client discovery calls to capture requirements, objectives, and brand considerations.
  • Provide technical and operational insight during the sales process to ensure feasibility and alignment with client expectations.
  • Assist in preparing presentation materials, renderings, and project documentation for client pitches.

Client Communication & Relationship Management

  • Serve as the primary daytoday contact for clients once a project is initiated.
  • Communicate project status, milestones, risks, and approvals clearly and proactively.
  • Ensure all client feedback is documented, communicated internally, and incorporated into project plans.
  • Build trust and longterm relationships through reliability, responsiveness, and attention to detail.

Budget & Documentation Management

  • Track project budgets, change orders, and cost variances.
  • Maintain accurate project documentation, including estimates, purchase orders, production notes, and show service orders.
  • Conduct postshow reviews to evaluate performance, identify improvements, and support future sales opportunities.

OnSite Support (as needed)

  • Coordinate installation and dismantle crews, freight, and show services.

Qualifications

  • Project management experience, ideally within the trade show, events, experiential marketing, or related fabrication industries.
  • Strong understanding of exhibit production processes, materials, and show service requirements.
  • Excellent organizational skills with the ability to manage multiple projects simultaneously.
  • Strong communication and interpersonal skills, with the ability to collaborate across teams and interface with clients.
  • Proficiency in project management tools and Microsoft Office; experience with CRM systems is a plus.

Success Traits

  • Mechanical aptitude, familiar with common hand tools
  • Experienced problem solver
  • Highly organized and detaildriven
  • Calm under pressure and solutionsoriented
  • Strong collaborator who elevates both sales and production teams
  • Clientfocused with a serviceminded approach
  • Comfortable balancing creative, technical, and logistical considerations

Apply