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Executive Travel Assistant Jobs in Springfield, VA

Dexis

Travel Assistant

Washington, DC · On-site

The Travel Assistant will provide travel administration, traveler support, voucher review, travel ... Experience supporting executive-level travelers.

Dexis

Travel Assistant

Washington, DC · On-site

The Travel Assistant will provide travel administration, traveler support, voucher review, travel ... Experience supporting executive-level travelers. Dexis is on a mission to help solve today's most ...

Dexis

Travel Assistant

Washington, DC · On-site

The Travel Assistant will provide travel administration, traveler support, voucher review, travel ... Experience supporting executive-level travelers. Dexis is on a mission to help solve today's most ...

Atlas Advisors, LLC

Travel Assistant

Washington, DC · On-site

The Travel Assistant will provide travel administration and traveler support for domestic and ... Experience working in an executive or C suite level office setting. * Associate's or bachelor ...

Democracy Forward

Executive Assistant

Washington, DC

$75K - $90K/yr

Coordinate end-to-end executive travel, from drafting itineraries to creating expense reports ... As needed, assist in preparing meeting materials, agendas, briefing documents, and presentations ...

KMS Solutions

Senior Executive Assistant

Washington, DC · On-site

Maintains executive calendar and supports executive travel administration. Required Education and Experience * Minimum of 15 years of relevant professional experience in executive assistant and front ...

ECS

Office Manager/Executive Assistant

Merrifield, VA · On-site

$80K - $100K/yr

ECS is seeking a Office Manager/Executive Assistant to work in our Fairfax, VA (hybrid) office. The ... Demonstrated experience in supporting travel arrangements, expense reporting, and related ...

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Executive Travel Assistant information

See Springfield, VA salary details

$31.3K

$67.3K

$107.1K

How much do executive travel assistant jobs pay per year?

As of Aug 27, 2026, the average yearly pay for executive travel assistant in Springfield, VA is $67,326.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,200.00 and $78,300.00 per year, depending on experience, location, and employer.

What is an executive travel assistant?

An Executive Travel Assistant is responsible for managing all aspects of business travel for executives. This includes booking flights, accommodations, transportation, and handling itineraries to ensure seamless travel experiences. They also monitor travel expenses, manage last-minute changes, and provide support in case of disruptions. Strong organizational skills, attention to detail, and knowledge of corporate travel policies are essential for this role. Their goal is to ensure executives can focus on business priorities while traveling efficiently and comfortably.

What are the key skills and qualifications needed to thrive as an executive travel assistant?

To thrive as an Executive Travel Assistant, you need exceptional organizational abilities, attention to detail, and experience with complex travel planning—often supported by a background in hospitality, business administration, or related fields. Familiarity with booking platforms, global distribution systems (GDS), and travel management software, as well as knowledge of visa and travel compliance, is typically important. Excellent communication, problem-solving skills, and a proactive attitude help you navigate last-minute changes and high-pressure situations. These skills ensure seamless travel experiences for executives, helping organizations maintain productivity and efficiency during business trips.

What are some common challenges faced by executive travel assistants, and how are they addressed?

Executive Travel Assistants often manage intricate travel itineraries that may require last-minute adjustments due to sudden schedule changes, cancellations, or global events. Navigating different time zones, handling complex visa requirements, and coordinating with multiple vendors can be demanding. Successful assistants address these challenges by staying highly organized, maintaining strong industry connections, and using advanced travel management tools to track and adjust plans quickly. Many also develop contingency strategies in advance to minimize disruptions and ensure executives remain focused on business priorities throughout their trips.

What are popular job titles related to Executive Travel Assistant jobs in Springfield, VA?

For Executive Travel Assistant jobs in Springfield, VA, the most frequently searched job titles are:

What job categories do people searching Executive Travel Assistant jobs in Springfield, VA look for?

The top searched job categories for Executive Travel Assistant jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Executive Travel Assistant jobs?

Cities near Springfield, VA with the most Executive Travel Assistant job openings:

Executive Travel Assistant jobs near you

Travel Assistant

Dexis

Washington, DC • On-site

Full-time

Posted 13 days ago

Job description

About the Position

Dexis is seeking Travel Assistants to support the U.S. International Development Finance Corporation's official travel program. The Travel Assistant will provide travel administration, traveler support, voucher review, travel-card management, reconciliation, reporting, and compliance support for domestic and international official travel. This position is onsite 5 days per week with no exceptions for telework.

This position is contingent upon contract award.

Responsibilities
  • Provide guidance on official travel policies and procedures.
  • Assist travelers with travel authorizations and documentation.
  • Review travel authorizations and vouchers for accuracy and compliance.
  • Verify reimbursement eligibility and supporting documentation.
  • Support government travel charge card administration and monitoring.
  • Coordinate with travel management companies, vendors, and auditors.
  • Reconcile travel expenses and maintain financial records.
  • Prepare recurring and ad hoc reports, trackers, and management data.
  • Assist travelers with itinerary changes, cancellations, and travel issues.
  • Maintain compliance with federal travel regulations and agency policies.
Qualifications 
  • High school diploma or equivalent.
  • Minimum four (4) years of professional experience.
  • Minimum three (3) years of experience supporting official travel programs, travel administration, vouchers, travel authorizations, expense reimbursement, or related functions.
  • Experience reviewing travel documentation, receipts, invoices, and expense claims.
  • Proficiency with Microsoft Office applications, particularly Excel.
  • Strong customer service and communication skills.
  • Ability to handle sensitive financial and personal information with discretion.
  • U.S. citizenship.
  • Ability to obtain and maintain a Public Trust clearance.
  • Ability to work onsite 5 days per week with no exceptions for telework.
Preferred Qualifications 
  • Associate's or bachelor's degree in business, finance, travel management, accounting, or related field.
  • Experience applying Federal Travel Regulations (FTR).
  • Experience with government travel systems and travel card programs.
  • Experience supporting executive-level travelers.

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