Executive Secretary Jobs in Springtown, TX (NOW HIRING)

The Executive Assistant to the Chief Financial Officer provides senior-level, confidential support to the CFO and serves as a key coordination point across the enterprise, working closely with the CEO’s office, senior executive leadership, Presidents, SVPs, Finance leadership, regional teams, and cross-functional partners. The role ensures the CFO office operates with discipline, responsiveness, and discretion while managing executive priorities, complex calendars, board and Finance leadership materials, communications, travel, and critical follow-through.

Serving as a proactive and trusted partner to the CFO, this position anticipates needs, identifies priorities, removes friction, and helps drive timely execution across sensitive financial, strategic, personnel, acquisition, audit, tax, treasury, board, and executive leadership matters. The Executive Assistant protects the CFO’s time, manages competing demands with sound judgment, and represents the CFO office with professionalism and executive presence.

Headquartered in Fort Worth, TX, TTI, Inc. is the world’s leading authorized distributor of passive, connector, electromechanical and discrete components.  Celebrating more than 50 years, this Berkshire Hathaway company is ever-growing and has over 100 locations in North America, Europe, and Asia! Join a winning team in a growing global organization!

Our Executive Assistant Team:

• Maintains strict confidentiality and sound judgment across sensitive financial, strategic, personnel, acquisition, audit, tax, treasury, board, and executive leadership matters.

• Serves as a proactive coordination point for the CFO office across the enterprise, including senior executives, Finance leadership, regional teams, auditors, advisors, external partners, and cross-functional stakeholders.

• Manages the CFO’s priorities, calendar, meetings, communications, and travel with discipline and urgency, protecting executive time, resolving conflicts, escalating critical matters, and ensuring readiness of logistics, technology, and materials.

• Coordinates CFO-led Finance leadership, executive, board preparation, and offsite meetings, including agendas, pre-reads, logistics, presentation materials, key notes when requested, and action-item follow-through.

• Supports board and committee processes by managing timelines, collecting Finance inputs, organizing pre-reads, maintaining version control, tracking deadlines, and ensuring materials are accurate, complete, and executive-ready.

• Prepares and coordinates executive-ready CFO office deliverables, including correspondence, reports, dashboards, board decks, Finance leadership materials, budget and forecast packages, treasury updates, M&A materials, and other priority communications.

• Tracks CFO office priorities, approvals, deliverables, issue lists, and follow-ups across Finance leadership, executive leadership, and board preparation cycles to support timely execution.

• Maintains Finance leadership rosters, organization charts, contact lists, distribution lists, scheduling visibility, and reference information required for effective CFO office coordination.

Education and Experience Requirements:

• High School Diploma required.
• Bachelor’s degree in Business Administration, Finance, Accounting, Communications, or a related field preferred.
• Ten plus years of progressive administrative support experience preferred, including three plus years supporting C-suite or senior executive leadership.
• Experience supporting a CFO, Finance organization, board-related processes, executive presentations, confidential financial information, or senior leadership governance routines is highly desirable.

What we look for:

• Executive presence, sound judgment, discretion, and strict confidentiality.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related business applications.
• Excellent written and verbal communication skills, including executive, board, and Finance leadership materials.
• Strong prioritization and judgment in managing competing requests on behalf of senior leadership.
• Strong relationship-management skills with senior executives, Finance leaders, board-related stakeholders, external partners, and cross-functional teams.
• Working knowledge of financial, accounting, budgeting, forecasting, reporting, board, and executive business terminology.
• Ability to coordinate board timelines, leadership materials, version control, confidential deliverables, and complex meeting cycles.
• Strong follow-up, problem-solving, issue-resolution, and execution skills.
• Exceptional organization across calendars, board and leadership materials, travel, deadlines, approvals, and priorities.
• Ability to anticipate needs, protect executive time, work independently, manage ambiguity, and escalate appropriately.

This is a summary of the primary accountabilities and requirements for this position.  The company reserves the right to modify or amend accountabilities and requirements at anytime at its sole discretion based on business needs.  Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.

Please note that we do not offer relocation assistance for this position. Candidates must be local or willing to relocate at their own expense.

Visa sponsorship is not available for this role. Only candidates authorized to work in the United States will be considered.

What we offer our team members:

• A great benefits package that includes (but is not limited to) Medical/ Dental/ Vision, 401(k)/Roth plan with matching, Healthcare Savings Accounts
• Educational Assistance (Tuition Reimbursement)
• Ongoing training throughout your employment with opportunities to participate in professional and personal development programs
• A strong focus on giving back to our communities through philanthropic opportunities

Want to learn more?  Visit us at Working at TTI, Inc.

We are an Equal Opportunity Employer, and we support protected veterans and individuals with disabilities through our affirmative action program.