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Executive Secretarial Jobs in Indiana (NOW HIRING)

The GEO Group

EXECUTIVE SECRETARY

Plainfield, IN · On-site

$28/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative ... Minimum of five (5) years experience in a responsible administrative secretarial position or ...

The GEO Group

EXECUTIVE SECRETARY

Plainfield, IN · On-site

$28/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative ... Minimum of five (5) years experience in a responsible administrative secretarial position or ...

The GEO Group

EXECUTIVE SECRETARY

Plainfield, IN · On-site

$28/hr

The Executive Secretary assists management by performing confidential, clerical, and administrative ... Minimum of five (5) years experience in a responsible administrative secretarial position or ...

Donovan CPAs

Tax Executive Assistant

Indianapolis, IN · On-site

... such as Secretary of State records, IRS Form 990s, new client sheets, intake information, and ... Qualifications Required: * 3+ years of experience in executive assistance, administrative ...

ScionHealth

Administrative Assistant

Indianapolis, IN · On-site

$17.25 - $23.25/hr

Assists the CEO/COO or assigned Department Leader with routine administrative office function ... Demonstrates the ability to perform secretarial duties, typing, correspondence, preparingreports ...

Levisonics Inc

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.75/hr

Degree in business administration, management, or a related field preferred. * 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred

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Executive Secretarial information

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What are Executive Secretarial roles?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.
What are the most commonly searched types of Secretarial jobs in Indiana? The most popular types of Secretarial jobs in Indiana are:
Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Indiana as of July 2026, with employment types broken down into 1% Internship, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.
EXECUTIVE SECRETARY

EXECUTIVE SECRETARY

The GEO Group

Plainfield, IN • On-site

$28/hr

Full-time

Posted 19 days ago

The GEO Group rating

6.9

Company rating: 6.9 out of 10

Based on 51 frontline employees who took The Breakroom Quiz

17th of 41 rated prisons

Job description

Overview

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

  • We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
  • Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities

Summary:
The Executive Secretary assists management by performing confidential, clerical, and administrative duties, thereby relieving management of minor, often routine business details otherwise important to the operation of the facility. May lead and direct the work of others. A wide degree of creativity and latitude is expected.


Primary Duties and Responsibilities:

  • Organize office operations and procedures for the efficient flow of work within the administrative office as well as the integration of interdepartmental workflow and sequence.
  • May take and transcribe dictation, in addition to performing oftentimes advanced clerical and administrative duties. Establish uniform correspondence procedures and style practices. Compose and type general correspondence based on knowledge of management views and/or verbal instructions for management approval.
  • Make appointments, give information, and/or direct callers and opens mail, exercising judgment concerning priority. Read outgoing correspondence for policy or viewpoint conflicts. Summarize content of incoming materials.
  • May exercise lead work responsibility over clerical personnel.
  • May perform human resources type duties to include disseminating corporate and facility policies and procedures.
  • May operate under the direction of the facility Human Resources staff.
  • Establish and maintain effective working relations with a wide spectrum of employees, officials, and the public.
  • Arrange travel schedules and reservations.
  • Perform other duties as assigned.

Qualifications

Minimum Requirements:

  • High school diploma or equivalent certification required.
  • Minimum of five (5) years experience in a responsible administrative secretarial position or related field. Appropriate accreditation and/or certification in related field may supplement work experience requirement.
  • Ability to exercise initiative, judgment, and knowledge in the performance of complex, confidential, and sometimes difficult duties.
  • Ability to use personal computers and associated software applications.

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