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Executive Secretarial Jobs in Indiana (NOW HIRING)

Donovan CPAs

Tax Executive Assistant

Indianapolis, IN · On-site

... such as Secretary of State records, IRS Form 990s, new client sheets, intake information, and ... Qualifications Required: * 3+ years of experience in executive assistance, administrative ...

Levisonics Inc

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.75/hr

Degree in business administration, management, or a related field preferred. * 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred

Levisonics, Inc.

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.50/hr

Degree in business administration, management, or a related field preferred. * 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred

Franciscan Ministries

Reception

Franklin, IN · On-site

$15 - $17/hr

This position also performs general secretarial and office tasks and provides support to all ... for Executive Director and/or department heads. * Coordinate lunch and refreshments needed for ...

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All JobsSecretarial JobsExecutive Secretarial JobsExecutive Secretarial Jobs in Indiana

Executive Secretarial information

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What are the key skills and qualifications needed to thrive as an Executive Secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What are Executive Secretarial roles?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.
What are the most commonly searched types of Secretarial jobs in Indiana? The most popular types of Secretarial jobs in Indiana are:
Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Indiana as of July 2026, with employment types broken down into 1% Internship, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.
Assoc Administrative Assist- Emergency East

Assoc Administrative Assist- Emergency East

Community Health Network

Indianapolis, IN • On-site

$16.75 - $20.75/hr

Other

Re-posted 25 days ago

Community Health Network rating

7.6

Company rating: 7.6 out of 10

Based on 229 frontline employees who took The Breakroom Quiz

191st of 886 rated healthcare providers

Job description

Assoc Administrative Assist- Emergency East

Job Ref 2603678 Category Administrative & General Support Job Family Administrative / Secretarial Department Admin Emergency Schedule Full-time Facility Community Hospital East

Shift Day Job Hours 8a-430p

1500 North Ritter Avenue Indianapolis, IN 46219 United States

Join Community

Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, "community" is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered — and we couldn't do it without you.

Make a Difference

The Administrative Assistant will be responsible for providing administrative and clerical support to the assigned area and staff in a professional and courteous manner.

Exceptional Skills and Qualifications

Applicants for this position should be able to perform related duties and tasks, including but not limited to: receives and screens phone calls, phone messages, and all mail. Arranges meetings and ensures that all materials for meetings are available. Orders office supplies. Compiles periodic statistical reports. Collects and transcribes audit and other data information from a variety of media to generate reports and graphs for presentations. Prepares information for distribution while always ensuring accuracy. Maintains file and up-to-date records, manuals, and other materials while maintaining confidentiality. Provides secretarial support for meetings and projects. Keeps office and department functioning smoothly. Provides extensive support during Regulatory Surveys and Readiness initiatives.

  • No license required
  • High School Diploma or GED required
  • Minimum of five years executive secretarial and/or office management experience, preferably in the healthcare field
  • Some knowledge of clinical processes and procedures and comfortability functioning on a patient care unit for auditing purposes
  • Proficient in Microsoft Suite, with a minimum of keyboarding speed of 50 WPM
  • Ability to develop and manage qualify databases with minimal training
  • Excellent communication, phone etiquette, organizational and interpersonal skills
  • Ability to handle confidential and sensitive information
  • Familiar with medical terminology, medication names, and maintains basic knowledge of clinical care processes

Why Community?

At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.

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