ZipRecruiter

Log In

1

Executive Scheduler Jobs in Reston, VA (NOW HIRING)

AEVEX

Senior Executive Assistant

Washington, DC

Maintain appointment schedules for the executives by planning and scheduling meetings, conferences, teleconferences, and travel itineraries. * Organize and prepare for meetings including drafting ...

ACE

Senior Executive Support Specialist

Washington, DC · On-site

$68K - $86K/yr

ESSENTIAL JOB DUTIES OR TASKS: • Provide complex calendar management and executive scheduling support for the President and Executive Vice President (EVP), exercising sound judgment to prioritize ...

AEVEX

Senior Executive Assistant

Washington, DC · On-site

Maintain appointment schedules for the executives by planning and scheduling meetings, conferences, teleconferences, and travel itineraries. * Organize and prepare for meetings including drafting ...

AEVEX

Senior Executive Assistant

Washington, DC · On-site

You will be responsible for managing executive schedules, coordinating communications, scheduling and planning meetings and events, making travel arrangements, handling confidential information, and ...

previous pagenext page

Showing results 21-40

All JobsScheduler JobsExecutive Scheduler JobsExecutive Scheduler Jobs in Reston, VA

Executive Scheduler information

See Reston, VA salary details

$14

$22

$31

How much do executive scheduler jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for executive scheduler in Reston, VA is $22.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive scheduler, and why are they important?

To thrive as an Executive Scheduler, you need exceptional organizational skills, attention to detail, and experience with calendar management, often supported by a background in administrative support or executive assistance. Proficiency with scheduling software like Microsoft Outlook, Google Calendar, and virtual meeting platforms is typically required. Strong communication, discretion, and problem-solving abilities make someone stand out in this position. These skills ensure executives' time is managed efficiently, confidential information is protected, and shifting priorities are handled smoothly.

How does an executive scheduler typically handle last-minute changes and conflicting priorities?

Executive Schedulers frequently encounter unexpected changes, such as urgent meetings, travel disruptions, or shifting priorities. To manage these challenges, they rely on excellent organizational skills, proactive communication with executives and stakeholders, and the use of digital scheduling tools. Building strong relationships with internal teams and external contacts also helps to negotiate and re-prioritize appointments efficiently. Adaptability and a calm approach are essential to ensuring the executive’s schedule remains productive and aligned with business goals.

What is the difference between Executive Scheduler vs Administrative Assistant?

AspectExecutive SchedulerAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer experience in scheduling or office managementHigh school diploma; often requires administrative or clerical training
Work EnvironmentCorporate offices, executive departmentsVariety of settings including offices, government agencies, and organizations
Employer & Industry UsageUsed mainly in corporate, legal, or government sectors for high-level executivesCommon across industries for general office support
Primary ResponsibilitiesManaging executive schedules, appointments, and meetingsHandling correspondence, filing, and general administrative tasks

The main difference between an Executive Scheduler and an Administrative Assistant lies in their focus. An Executive Scheduler specializes in managing high-level executives' calendars and appointments, requiring specific scheduling skills. An Administrative Assistant provides broader office support, handling various administrative duties. Both roles are essential for organizational efficiency but differ in scope and specialization.

What does an executive scheduler do?

An Executive Scheduler is responsible for managing and organizing the calendar and appointments of high-level executives within an organization. They coordinate meetings, travel arrangements, conference calls, and often serve as a key point of communication between the executive and both internal and external stakeholders. Their role requires outstanding organizational, communication, and problem-solving skills to handle conflicting priorities and ensure the executive’s time is used efficiently.

What are the most commonly searched types of Scheduler jobs in Reston, VA?

The most popular types of Scheduler jobs in Reston, VA are:

What are popular job titles related to Executive Scheduler jobs in Reston, VA?

For Executive Scheduler jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Executive Scheduler jobs in Reston, VA look for?

The top searched job categories for Executive Scheduler jobs in Reston, VA are:

What cities near Reston, VA are hiring for Executive Scheduler jobs?

Cities near Reston, VA with the most Executive Scheduler job openings:

Executive Scheduler jobs near you
Infographic showing various Executive Scheduler job openings in Reston, VA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $46,466 per year, or $22.3 per hour.

Senior Executive Operations Lead

FEDERAL MANAGEMENT PARTNERS INC

Bethesda, MD • On-site

$90K - $115K/yr

Full-time

Posted 9 days ago

Job description

Senior Executive Operations Coordinator - National Institutes of Health (NIH) Bethesda, MD - Full-Time Onsite
Are you a highly professional operations and executive support professional who thrives in a fast-paced environment, remains calm under pressure, and takes pride in helping senior leaders perform at their best?
We are seeking experienced Senior Executive Operations Coordinators to provide high-level operational and executive contractor support to senior leadership at the National Institutes of Health (NIH) in Bethesda, Maryland. These are onsite positions supporting a dynamic executive environment where professionalism, discretion, responsiveness, and exceptional communication skills are essential.
The ideal candidate is organized, proactive, service-oriented, and comfortable interacting with senior executives, scientific leaders, government officials, and external stakeholders. They anticipate needs, solve problems independently, and maintain composure when priorities shift unexpectedly.
Responsibilities:
  • Manage complex executive calendars, schedules, meetings, and leadership priorities.
  • Coordinate and prepare briefing materials, presentations, correspondence, and meeting documentation.
  • Track action items, deadlines, commitments, and operational deliverables.
  • Serve as a trusted liaison between senior leadership and internal and external stakeholders.
  • Coordinate leadership meetings, events, executive briefings, and special projects.
  • Maintain accurate records and manage sensitive and confidential information with discretion.
  • Support strategic planning initiatives and cross-organizational coordination efforts.
  • Identify and resolve scheduling, logistical, and operational challenges before they become issues.
  • Help improve office workflows, organizational processes, and operational effectiveness.
  • Provide exceptional customer service and executive support in a high-visibility environment.

Executive Travel Management:
At least one member of the team will serve as the primary executive travel coordinator for senior leadership. Candidates with significant executive travel experience are strongly encouraged to apply.
Responsibilities may include:
  • Managing complex domestic and international travel arrangements.
  • Developing and adjusting detailed travel itineraries.
  • Coordinating passports, visas, lodging, transportation, registrations, and travel documentation.
  • Managing travel authorizations, vouchers, expense reconciliation, and related administrative requirements.
  • Responding to last-minute travel changes, cancellations, disruptions, and executive scheduling conflicts with professionalism and urgency.
  • Working within federal travel systems and policies, including Concur or similar travel management platforms.

Required Qualifications:
  • Must be a US citizen
  • 5+ years of executive support, senior administrative support, office operations, or related experience.
  • Demonstrated experience supporting senior leaders, executives, or high-level stakeholders.
  • Exceptional written and verbal communication skills.
  • Outstanding organizational skills and attention to detail.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Strong judgment, professionalism, and discretion.
  • Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 tools.
  • Ability to work independently while contributing as part of a collaborative team.
  • Ability and desire to work onsite full-time at the NIH campus in Bethesda, Maryland.

Preferred Qualifications:
  • Experience supporting C-suite or senior government executives.
  • Experience within NIH, HHS, other federal agencies, research organizations, academic institutions, or complex mission-driven environments.
  • Experience coordinating domestic and international executive travel.
  • Familiarity with federal administrative or travel processes.
  • Bachelor's degree or equivalent professional experience.

The Right Person For This Role:
We are looking for someone who:
  • Enjoys working in person and being part of a highly collaborative office environment.
  • Remains calm, professional, and approachable during periods of high activity.
  • Communicates confidently with senior executives and distinguished stakeholders.
  • Anticipates needs and proactively solves problems.
  • Is flexible and willing to adjust priorities as business needs change.
  • Takes ownership, follows through, and can be relied upon when deadlines are tight.
  • Understands the importance of confidentiality, professionalism, and exceptional service.

Work Environment:
  • Full-time onsite in Bethesda, Maryland.
  • Standard Monday through Friday schedule.
  • Flexibility to work additional hours as needed to support executive priorities, special events, travel requirements, and time-sensitive assignments.
  • Opportunity to support senior leadership in one of the nation's premier research organizations.

Salary Range:
  • $80,000 - 115,000 commensurate with experience

Disclosures: Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. In addition, as a government contractor FMP follows federal guidelines which forbid drug use regardless of individual state laws.
EEO: All qualified applicants will receive fair and impartial consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, genetic information, or other legally protected status.
Culture Statement: We are committed to an inclusive and positive culture that supports all employees. We value diverse perspectives and experiences and seek to create an environment that embraces innovation and information sharing in a safe and inclusive space. This isn't just a smart business practice; it is a fundamental characteristic of the organization we want to be and an area where we continue to learn and grow.

Apply