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Executive Production Assistant Jobs in Florida (NOW HIRING)

Walt Disney Company

Executive Assistant

Miami, FL · On-site

Executive Assistant The Executive Assistant plays a key role in enabling senior leaders to operate ... Track pending actions, deadlines, and follow-up items to support executive productivity and ...

The Walt Disney Company

Executive Assistant

Miami, FL · On-site

Executive Assistant Req ID: 10155423 BUILD SOMETHING BIGGER THAN YOURSELF The Walt Disney Company ... Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a ...

Lennar

Executive Assistant

Orlando, FL · On-site

The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives. This role requires a proactive, detail ...

Lennar

Executive Assistant

Orlando, FL · On-site

The Executive Assistant will lead efforts to streamline office operations, enhance executive productivity, and ensure seamless execution of key initiatives. This role requires a proactive, detail ...

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Executive Production Assistant information

What is an executive production assistant?

Executive Production Assistants are support professionals who assist executive producers and other high-level staff in the production of film, television, or other media projects. Their responsibilities often include managing schedules, coordinating communication between departments, handling administrative tasks, and helping to ensure that the production runs smoothly. They may also be involved in research, travel arrangements, and organizing meetings. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive production assistant, and why are they important?

To thrive as an Executive Production Assistant, you need strong organizational abilities, multitasking skills, and a solid understanding of production processes, often supported by a degree in film, media, or a related field. Familiarity with industry-standard software such as Microsoft Office, scheduling tools, and production management systems is typically required. Excellent communication, problem-solving, and discretion are crucial soft skills for supporting executives and ensuring smooth operations. These competencies enable efficiency, maintain confidentiality, and help manage the complex logistics of production environments.

What are some common challenges faced by executive production assistants, and how can they be managed effectively?

Executive Production Assistants often juggle multiple high-priority tasks, such as coordinating schedules, managing logistics, and supporting senior producers. The fast-paced environment can make it challenging to stay organized and meet tight deadlines. To manage these challenges, strong communication skills, adaptability, and effective time management are crucial. Building good relationships with team members and proactively anticipating needs can also help streamline workflows and reduce stress.

What is the difference between Executive Production Assistant vs Production Assistant?

AspectExecutive Production AssistantProduction Assistant
CredentialsHigh school diploma; some roles prefer college coursework in media or related fieldsHigh school diploma or equivalent
Work EnvironmentOffice and on-set support for senior staff, often in television, film, or media productionsOn-set or location support, assisting various departments
Employer & IndustryProduction companies, studios, networks in entertainment industryFilm, TV, advertising, and event production companies

The main difference is that Executive Production Assistants typically support senior production staff with more administrative and coordination tasks, often requiring more experience or specialized skills. Production Assistants perform more general support duties on set or location. Both roles are essential entry points in the production industry, but Executive Production Assistants usually have additional responsibilities and closer interaction with executive staff.

How hard is it to get a job as an executive production assistant?

Securing a position as an executive production assistant typically requires relevant experience in production or administrative roles, strong organizational skills, and familiarity with industry tools like scheduling software. Competition can be high, and candidates often need to demonstrate reliability, multitasking ability, and a proactive attitude to stand out.

What are popular job titles related to Executive Production Assistant jobs in Florida?

For Executive Production Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Executive Production Assistant jobs in Florida look for?

The top searched job categories for Executive Production Assistant jobs in Florida are:

What cities in Florida are hiring for Executive Production Assistant jobs?

Cities in Florida with the most Executive Production Assistant job openings:

Executive Production Assistant jobs near you
Infographic showing various Executive Production Assistant job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, 3% Contract, and 2% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Executive Assistant

Walt Disney Company

Miami, FL • On-site

Other

Posted 18 days ago

Walt Disney Company rating

7.6

Company rating: 7.6 out of 10

Based on 130 frontline employees who took The Breakroom Quiz

5th of 52 rated entertainment

Job description

Executive Assistant

The Executive Assistant plays a key role in enabling senior leaders to operate effectively by providing high-quality administrative, organizational, and logistical support. This position requires exceptional attention to detail, strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant serves as a trusted partner, ensuring smooth day-to-day operations, facilitating coordination across teams, and supporting key business initiatives through efficient planning and execution.

The Executive Assistant will be responsible for:

  • Manage and coordinate day-to-day calendar activities, including scheduling, prioritizing, and rescheduling meetings based on business needs.
  • Organize domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and travel documentation.
  • Prepare and manage expense reports and support invoice processing in partnership with relevant internal teams.
  • Coordinate meetings and events, including logistics, meeting materials, room bookings, catering, and technology requirements.
  • Provide administrative support through the preparation and consolidation of presentations, reports, agendas, spreadsheets, and other business documents.
  • Manage relationships with external vendors and travel agencies, ensuring smooth coordination and service delivery.
  • Track pending actions, deadlines, and follow-up items to support executive productivity and business priorities.
  • Serve as a key liaison between executives, leadership teams, and cross-functional stakeholders.
  • Handle confidential and sensitive information with the highest level of discretion and professionalism.
  • Support special projects, department initiatives, employee engagement activities, and leadership meetings as needed.

What we need from you to be part of this story:

  • Solid experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
  • Advanced English level.
  • Strong proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and collaboration tools.
  • Proven experience coordinating complex calendars, meetings, and travel arrangements.
  • Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
  • Experience preparing executive presentations, reports, and meeting materials for senior leadership.
  • Strong ability to coordinate across multiple stakeholders and functions in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • High attention to detail and commitment to accuracy.
  • Ability to work independently, anticipate needs, and proactively solve problems.
  • Experience supporting multiple executives simultaneously.
  • Experience coordinating international travel and regional teams.
  • Familiarity with expense management and travel systems such as Concur, SAP, or similar platforms.

At Disney, we believe it takes great people to create the memorable experiences, products and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive. At Disney, everyone has the opportunity to speak up and participate, grow and share ideas.

"You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality." Walt Disney

What Walt Disney Company employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Walt Disney logo

About Walt Disney

Sourced by ZipRecruiter

At Disney, we're storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world. "We create happiness." That's our motto at Walt Disney Parks and Resorts. And it permeates everything we do. At Disney, you'll help inspire that magic by enabling our teams to push the limits of entertainment and create the never-before-seen!

Industry

Amusement, gambling, and recreation

Company size

10,000+ Employees

Headquarters location

Burbank, CA, US

Social media

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