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Executive Production Assistant Jobs in Florida (NOW HIRING)

Walt Disney Company

Executive Assistant

Miami, FL · On-site

Executive Assistant The Executive Assistant plays a key role in enabling senior leaders to operate ... Track pending actions, deadlines, and follow-up items to support executive productivity and ...

The Walt Disney Company

Executive Assistant

Miami, FL · On-site

Executive Assistant Req ID: 10155423 BUILD SOMETHING BIGGER THAN YOURSELF The Walt Disney Company ... Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a ...

NEP GROUP

Executive Assistant

Miami, FL · On-site

Weve supported some of the worlds most watched productions and live events in sports, entertainment ... We are seeking an Executive Assistant to support the President of Global Connected Solutions. This ...

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Executive Production Assistant information

What is an executive production assistant?

Executive Production Assistants are support professionals who assist executive producers and other high-level staff in the production of film, television, or other media projects. Their responsibilities often include managing schedules, coordinating communication between departments, handling administrative tasks, and helping to ensure that the production runs smoothly. They may also be involved in research, travel arrangements, and organizing meetings. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive production assistant, and why are they important?

To thrive as an Executive Production Assistant, you need strong organizational abilities, multitasking skills, and a solid understanding of production processes, often supported by a degree in film, media, or a related field. Familiarity with industry-standard software such as Microsoft Office, scheduling tools, and production management systems is typically required. Excellent communication, problem-solving, and discretion are crucial soft skills for supporting executives and ensuring smooth operations. These competencies enable efficiency, maintain confidentiality, and help manage the complex logistics of production environments.

What are some common challenges faced by executive production assistants, and how can they be managed effectively?

Executive Production Assistants often juggle multiple high-priority tasks, such as coordinating schedules, managing logistics, and supporting senior producers. The fast-paced environment can make it challenging to stay organized and meet tight deadlines. To manage these challenges, strong communication skills, adaptability, and effective time management are crucial. Building good relationships with team members and proactively anticipating needs can also help streamline workflows and reduce stress.

What is the difference between Executive Production Assistant vs Production Assistant?

AspectExecutive Production AssistantProduction Assistant
CredentialsHigh school diploma; some roles prefer college coursework in media or related fieldsHigh school diploma or equivalent
Work EnvironmentOffice and on-set support for senior staff, often in television, film, or media productionsOn-set or location support, assisting various departments
Employer & IndustryProduction companies, studios, networks in entertainment industryFilm, TV, advertising, and event production companies

The main difference is that Executive Production Assistants typically support senior production staff with more administrative and coordination tasks, often requiring more experience or specialized skills. Production Assistants perform more general support duties on set or location. Both roles are essential entry points in the production industry, but Executive Production Assistants usually have additional responsibilities and closer interaction with executive staff.

How hard is it to get a job as an executive production assistant?

Securing a position as an executive production assistant typically requires relevant experience in production or administrative roles, strong organizational skills, and familiarity with industry tools like scheduling software. Competition can be high, and candidates often need to demonstrate reliability, multitasking ability, and a proactive attitude to stand out.

What are popular job titles related to Executive Production Assistant jobs in Florida?

For Executive Production Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Executive Production Assistant jobs in Florida look for?

The top searched job categories for Executive Production Assistant jobs in Florida are:

What cities in Florida are hiring for Executive Production Assistant jobs?

Cities in Florida with the most Executive Production Assistant job openings:

Executive Production Assistant jobs near you
Infographic showing various Executive Production Assistant job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, 3% Contract, and 2% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Production Assistant

Entertainment Technology Partners, LLC

Orlando, FL • On-site

$17.95 - $21.63/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Location: Orlando, FL | Schedule: Full Time | Pay Range: $17.95/hr - $21.63/hr (Based on experience & qualifications)
Production Assistant | Support Live Events. Drive Accuracy. Keep Productions Moving.
LMG is seeking a Production Assistant to provide critical operational and administrative support for live event productions. This role helps keep events organized, accurate, and on track by supporting quoting, billing, scheduling, documentation, and communication across teams.
If you are highly organized, detail oriented, deadline driven, and enjoy supporting live events from behind the scenes, this is your opportunity to build a career with a leader in live event technology.
Who We Are
LMG is a leader in video, audio, lighting, and LED solutions for conventions, meetings, touring productions, concerts, corporate events, and global broadcasts. As part of Entertainment Technology Partners (ETP), we are committed to delivering innovative technology and unforgettable live experiences.
What You'll Be Doing
As a Production Assistant, you will provide administrative and operational support to Account Executives and internal teams to ensure live events are properly documented, scheduled, billed, and prepared for successful execution.
• Quoting Support - Assist with quoting opportunities to ensure accuracy, efficiency, and profitability while implementing requested changes from Account Executives
• Documentation Management - Request, track, process, and organize client documentation including certificates of insurance, terms and conditions, credit requests, signed quotes, and tax exemption certificates
• Deposit & Billing Coordination - Track deposits, ensure compliance with procedures, and partner with Account Executives to complete timely and accurate final invoicing
• Deadline Tracking - Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines, send reminders, and escalate missed deadlines as needed
• Crew & Show Coordination - Ensure crew schedules and supporting event documentation are posted accurately within the Show Portal
• Equipment & Labor Review - Verify quoted equipment and labor accuracy in partnership with Account Executives to support successful show execution
• Expense Review - Assist with technician expense reporting and support approval or rejection of billing items as appropriate
• Reporting & Communication - Monitor Open Quote Reports and communicate updates to internal stakeholders to maintain visibility and operational alignment
• Operational Support - Provide administrative and coordination support that helps ensure smooth, accurate, and professional event execution
What We're Looking For
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong time management and prioritization skills
• Proactive problem-solving mindset with a collaborative approach
• Comfortable working with time-sensitive information and operational deadlines
• Familiarity with event production, operations, or audiovisual environments preferred
• Strong administrative, reporting, and documentation management skills
Why Join LMG
• Live Event Experience - Help support world-class productions, events, and experiences behind the scenes
• Career Growth - Gain exposure to large-scale production workflows and grow within the live events industry
• Collaborative Culture - Work alongside experienced professionals in a team-focused, people-first environment
• Meaningful Impact - Play a key role in ensuring smooth event execution and operational success
• Comprehensive Benefits - Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, paid time off, and company holidays
LMG is a Tobacco-Free and Drug-Free Workplace and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws including FMLA.
Ready to support world-class live events and help keep productions running smoothly? Apply today and take your career Beyond Technology with LMG!
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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