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Executive Operations Assistant Jobs in Gary, IN (NOW HIRING)

AllSTEM Connections

Administrative Assistant

Chicago, IL · On-site

$58K - $62K/yr

Executive Operations Coordinator Role Overview We are seeking a proactive Executive Operations Coordinator to provide high-level, in-person administrative and operational support to our leadership ...

FDR Financial Group

Executive Assistant

Chicago, IL

As an Executive Assistant, you will play a crucial role in supporting senior executives and ensuring the smooth operation of daily activities. This position is vital to maintaining efficiency and ...

Wonder

Executive Assistant

Chicago, IL · On-site

$96K - $114K/yr

Executive Assistant Wonder is seeking a highly organized, proactive, and strategic Executive ... Provide high-level administrative and operational support to CEO, CTO and other C-Suite level ...

New

Quad/Graphics

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

Executive Assistant The Executive Assistant is responsible for providing comprehensive ... This role ensures the smooth operation of executive offices and facilitates effective communication ...

New

Addison Group

Executive Assistant

Chicago, IL · On-site

$32 - $38/hr

itle: Executive Assistant Industry: CPG Location: Chicago, IL - River North Assignment Type ... Support daily office operations, including vendors, supplies, facilities coordination, and ...

Grubhub

Executive Assistant

Chicago, IL · On-site

... Assistant to support key executive leaders-specifically supporting two CEOs who oversee our largest ... Provide high-level administrative and operational support to CEO, CTO and other C-Suite level ...

Wonder Group, Inc.

Executive Assistant

Chicago, IL · On-site

... Assistant to support key executive leaders-specifically supporting two CEOs who oversee our largest ... Provide high-level administrative and operational support to CEO, CTO and other C-Suite level ...

Wonder Group, INC

Executive Assistant

Chicago, IL

... Assistant to support key executive leaders--specifically supporting two CEOs who oversee our ... Provide high-level administrative and operational support to CEO, CTO and other C-Suite level ...

Markel International

Executive Assistant

Chicago, IL · On-site

$33.15 - $45.58/hr

The Executive Assistant serves as the primary strategic support partner to the Senior General ... Legal Department Operations * Maintain department templates, forms, document repositories, and ...

Addison Group

Executive Assistant

Chicago, IL · On-site

$32 - $38/hr

Title: Executive Assistant Industry: CPG Location: Chicago, IL - River North Assignment Type ... Support daily office operations, including vendors, supplies, facilities coordination, and ...

Addison Group

Executive Assistant

Chicago, IL · On-site

$32 - $38/hr

Title: Executive Assistant Industry: CPG Location: Chicago, IL - River North Assignment Type ... Support daily office operations, including vendors, supplies, facilities coordination, and ...

Robert Half

Executive Assistant

Chicago, IL · On-site

$40 - $47/hr

We are looking for an Executive Assistant to provide high-level administrative support in Chicago ... Provide administrative and operational support for strategic initiatives and special projects as ...

Griffin Resources

Executive Assistant

Chicago, IL · On-site

$70K - $90K/yr

Compensation: $70,000-$90,000 annually, depending on experience Position Description The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer ...

The LaSalle Group

Executive Assistant

Chicago, IL · On-site

$90K - $100K/yr

This is an exciting opportunity for an Executive Assistant who thrives in a fast-paced, high ... Proactively identify scheduling conflicts and operational challenges * Provide project-based ...

New

The LaSalle Group

Executive Assistant

Chicago, IL · On-site

$80K - $90K/yr

This is an exciting opportunity for an Executive Assistant who thrives in a fast-paced, high ... Proactively identify scheduling conflicts and operational challenges * Provide project-based ...

New

Blue Plate Catering

Executive Assistant

Chicago, IL · On-site

Executive Assistant Department: CEO FLSA: Non-Exempt Status: Full-Time Reports to: Chief Executive ... Assists with special projects, administrative requests, and operational support assignments as ...

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All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Gary, IN

Executive Operations Assistant information

See Gary, IN salary details

$29.9K

$64.1K

$102K

How much do executive operations assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive operations assistant in Gary, IN is $64,140.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,800.00 and $74,600.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

Is being an executive operations assistant a stressful job?

The role of an executive operations assistant can be stressful due to managing multiple tasks, tight deadlines, and high-level communication. However, stress levels vary depending on the work environment, workload, and individual skills in organization and time management.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What cities near Gary, IN are hiring for Executive Operations Assistant jobs?

Cities near Gary, IN with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you

Administrative Coordinator

Hispanic Alliance for Career Enhancement

Chicago, IL • On-site

$40K - $55K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 3 days ago

Job description

Replies within 24 hours
Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Tuition assistance
  • Vision insurance
THE ORGANIZATION
HACE is a national non-profit organization dedicated to the advancement of Latino professionals. Since 1982, we have served as a resource for Latinos in the workplace and a source of expertise and insight for employers in attracting, retaining, and developing workforce leaders. HACE champions Latino professionals and their advancement in the workplace in partnership with employers and educational institutions. Visit www.haceonline.org for more information.
POSITION HIGHLIGHTS
The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven, and collaborative environment. This position plays a key role in supporting executive effectiveness, internal operations, and organizational communication while contributing to an inclusive and well-functioning workplace.
KEY RESPONSIBILITIES
EXECUTIVE & LEADERSHIP SUPPORT
  • Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed.
  • Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities.
  • Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed.
  • Proactively manage and maintain complex calendars,
    anticipating scheduling conflicts weeks and months in advance and recommending solutions.
  • Assist in email management and, when appropriate, draft and send correspondence on behalf of the CEO and Chief of Staff when appropriate.
    Review prospecting leads and schedule follow-up meetings with potential corporate sponsors, donors, foundations, community relations and other stakeholders for the CEO.
  • Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations.
  • Assist in the planning and participation of weekly staff meetings, and other internal activities.
  • Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduates
OFFICE, OPERATIONS & EVENT SUPPORT
  • Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates.
  • Assist with Human Resources related administrative activities, including onboarding new staff.
  • Support data collection, entry, outreach, and database management across departments.
  • Provide administrative and logistical support during HACE's Summit, awards dinner, program event, partnership/fundraising events, and other major events.
  • Coordinate travel arrangements for HACE staff and volunteers.
  • Perform other administrative duties and special projects as requested by leadership.
QUALIFICATIONS
  • Associate's degree or equivalent experience required; Bachelor's degree preferred.
  • Minimum 3 years of experience as an Executive Assistant supporting senior-level executives in a fast-paced, constantly changing environment.
  • Proven ability to handle multiple tasks effectively and meet deadlines.
  • Demonstrated ability to manage complex calendars and competing priorities.
  • Willingness to occasionally work outside of normal business hours as needed for events or during peak periods.
  • Demonstrated ability and proficiency with the Microsoft Office Suite.
  • Experience using essential workplace technology; familiarity with CRM systems preferred (HubSpot a plus).
  • Must be self-motivated, flexible and able to manage multiple tasks with a strong attention to detail
  • Exceptional customer service and relationship-building skills.
  • Excellent verbal, written, and interpersonal communication skills

Salary Range: $40,000-$55,000
Reports to: Executive Operations and Special Events Manager
Location: Chicago-Based, Remote (but must travel locally in city of Chicago, 35%)
Medical, Dental, Vision, 403(b) Match, PTO, Tuition Reimbursement, and 12 paid holidays
HACE is an equal opportunity employer committed to building high-performing teams that mirror the communities we serve.
Flexible work from home options available.
Compensation: $40,000.00 - $55,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
ABOUT HACE
The Hispanic Alliance for Career Enhancement (HACE) is a national non-profit dedicated to the employment, development, and advancement of current and aspiring Latino professionals. Since 1982, HACE has served as a resource for Latinos in the workplace and is a subject matter expert for corporations seeking to access diverse talent. Through professional development, resources, and networks, and by facilitating access to meaningful career opportunities, HACE helps Latinos succeed in every phase of their career. HACE works with employers to remain competitive in an increasingly dynamic economy by helping them attract, develop and retain Latino and diverse professionals.
OUR VISION
A world where Latinos reach their full potential for themselves and their communities.
OUR MISSION
To positively impact the American workplace by cultivating the pipeline of Latino talent and providing Latino professionals the insight, access, and support to be successful in their careers.
OUR VALUES
Achievement | Inclusion | Accessibility
Excellence | Leadership

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