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Executive Operations Assistant Jobs in Virginia (NOW HIRING)

World Help

Executive Assistant

Forest, VA

... operational procedures, activities, and documentation. Together, these responsibilities allow the Executive Assistant to assist the World Help President in managing an efficient, effective, and ...

Boeing

Executive Office Administrator (EOA)

Arlington, VA · On-site

$55K - $86K/yr

The Executive Operations Assistant will thrive in a fast-paced, dynamic environment, expertly managing complex calendars, coordinating logistics for internal and external events, and organizing ...

Boeing

Executive Office Administrator (EOA)

Arlington, VA · On-site

$55K - $86K/yr

The Executive Operations Assistant will thrive in a fast-paced, dynamic environment, expertly managing complex calendars, coordinating logistics for internal and external events, and organizing ...

CaseGuard

Business Executive Assistant

Arlington, VA

$60K - $75K/yr

Business Executive Assistant Arlington, VA We are looking for a sharp, detail-oriented Business Executive Assistant to act as a central hub for our operations. Unlike a traditional EA role, this ...

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Executive Operations Assistant information

See Virginia salary details

$29.7K

$63.9K

$101.6K

How much do executive operations assistant jobs pay per year?

As of Jun 8, 2026, the average yearly pay for executive operations assistant in Virginia is $63,903.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,600.00 and $74,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Operations Assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What are Executive Operations Assistants?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an Executive Operations Assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.
What cities in Virginia are hiring for Executive Operations Assistant jobs? Cities in Virginia with the most Executive Operations Assistant job openings:
Executive Operations Assistant jobs near you

Executive Assistant & Operations Coordinator

MC3 Design

Mclean, VA • On-site

$60K - $85K/yr

Full-time

Posted 3 days ago

Job description


Executive Assistant & Operations CoordinatorMC3 Design

McLean, VA | Hybrid (Mon/Fri Remote, Tues-Thurs In Office) | Full-Time

Executive Support | Operations Coordination | Project Administration

About MC3 Design

MC3 Design is a growing family-owned architecture and design-build firm focused on delivering exceptional high-end residential and commercial projects. We are known for our commitment to luxury standards, innovative thinking, strong client relationships, and a collaborative team culture.

We believe great design starts with great operations. That is why we are looking for a highly proactive Executive & Operations Assistant who can help create structure, protect momentum, and support the CEO and team at a high level.

This position is ideal for someone who thrives on anticipation, organization, problem-solving, and keeping both business and personal operations running seamlessly.

Learn more about us: https://mc3group.com/

Position Overview

The Executive & Operations Assistant will serve as the operational right hand to the CEO, acting as a gatekeeper, logistics coordinator, and day-to-day problem solver. This role blends executive support, operational coordination, project administration, and personal assistance responsibilities.

The ideal candidate is highly organized, detail-oriented, tech-savvy, and able to operate with professionalism, discretion, and urgency in a fast-paced environment.

Key Responsibilities

Executive Strategy & Communication

  • Manage the CEO's inbox and calendar with strong prioritization and time protection
  • Draft professional, tone-matched email responses for CEO review
  • Maintain timely follow-ups and communication tracking
  • Coordinate client consultations, site visits, and internal meetings
  • Ensure meeting documentation and project materials are prepared in advance

Operations Support & Project Coordination

  • Maintain accurate project data and file organization within JobTread or similar project management platforms
  • Audit project records, contact information, and documentation regularly for accuracy
  • Assist with permit application administration and status tracking with local jurisdictions
  • Support project accounting tasks including receipt capture and expense reporting
  • Coordinate project samples, client gifts, returns, and purchasing logistics

Personal & Lifestyle Management

  • Coordinate home and office vendors, maintenance, deliveries, and service appointments
  • Manage personal appointments and travel arrangements for the CEO
  • Handle miscellaneous personal and operational tasks with discretion and efficiency
  • Help create an environment that allows the CEO to remain focused on company growth and project excellence
Qualifications
  • US work authorization required
  • 3+ years of experience in an Executive Assistant, Operations Assistant, or high-level administrative support role
  • Experience supporting executives in architecture, construction, design-build, or luxury service industries strongly preferred
  • Strong proficiency with Google Workspace
  • Experience with JobTread or similar construction/project management software preferred
  • Excellent written and verbal communication skills
  • Strong organizational skills with exceptional attention to detail
  • Ability to manage confidential information professionally
  • Undergraduate degree preferred, but equivalent experience will also be considered
What We're Looking For

The right person for this role is:

  • Highly proactive and self-directed
  • Calm under pressure and adaptable in a fast-moving environment
  • Naturally organized and process-oriented
  • Comfortable acting as a gatekeeper and buffer for executive priorities
  • Resourceful, dependable, and solutions-focused
  • Someone who notices what needs to be done before being asked
Compensation & Schedule
  • Salary Range: $60,000-$85,000 annually, depending on experience
  • Hybrid Schedule:
    - Monday & Friday: Remote
    - Tuesday to Thursday: In-office
  • Opportunity for long-term growth within a growing design-build firm
Why Join MC3 Design?

At MC3 Design, you will be part of a collaborative, relationship-driven team that values quality, accountability, flexibility, and professional growth. This role offers the opportunity to make a direct impact on the efficiency and success of a growing company while working closely with leadership in a high-trust environment.

MC3 Design is an equal opportunity employer and values professionalism, collaboration, and diversity within our team.


Job Posted by ApplicantPro