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Executive Operations Administrator Jobs in Minnesota

Monarchmn

Administrator

Mankato, MN · On-site

$70 - $90/hr

... operation of the nursing home campus and sets the tone to ensure a home-like atmosphere. The ... Executive Management & Organizational Leadership Champion the organization's mission and values ...

New

StoryPoint Group

Property Administrator

Blaine, MN · On-site

$20.75 - $27.75/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

New

StoryPoint

Property Administrator

Prior Lake, MN · On-site

$20.50 - $27.50/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

New

StoryPoint

Property Administrator

Blaine, MN

$20.75 - $28/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

New

Laurus Home Care

Property Administrator

Blaine, MN

$20.75 - $27.75/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

New

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What job categories do people searching Executive Operations Administrator jobs in Minnesota look for?

The top searched job categories for Executive Operations Administrator jobs in Minnesota are:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Minnesota as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Senior Executive Administrator

Jord BioScience

Saint Paul, MN • On-site

Full-time

Re-posted 18 days ago

Job description

Job Title: Senior Executive Administrator
Location: Ideal candidate will be based in Jord's St. Paul, MN office
Who are we and what do we do?
Jord BioScience is not your typical microbial company-we're transforming biologicals in agriculture by delivering more effective, consistent solutions to the marketplace. We are a scale-up company with a unique discovery platform of over 6500 proprietary microbial isolates. Our science amplifies the performance of commercial microbial products and works with indigenous microbial communities to deliver dependable outcomes for farmers. We are collaborative by nature: from our technology to our team culture, to how we work within the agriculture industry. Combining deep technical expertise with operational rigor and commercial insight, we are building a new future for agriculture-and we're growing.
Job Summary:
We have an exciting opportunity for a Senior Executive Administrator. We are looking for a detail-oriented, collaborative strategic partner to support the CEO and senior leadership team with administrative excellence, including scheduling prioritization, communication management, select bookkeeping/payroll and office management responsibilities, and execution of strategic initiatives, all of which are crucial to develop and launch our novel technologies in the commercial marketplace. The Senior Executive Administrator will report to the CEO, will support Jord's leadership team, and will bring strong judgment, discretion, organization, and follow-through in a fast-paced scale-up environment. The ideal candidate is proactive, detail-oriented, collaborative, and comfortable helping a growing company operate with discipline and clarity. Responsibilities include but are not limited to:
Responsibilities:
  • Build and lead daily operations for the office of the CEO, including assessing and prioritizing incoming requests and inquiries to the CEO, exercising judgement and discretion in handling requests, assigning prioritization, and ensuring calendar is aligned with organizational priorities
  • Manage scheduling, travel arrangements, and expense reporting for company executives
  • Prepare, review, and send communications/professional correspondence on behalf of CEO as assigned; prepare presentations, proposals, and reports with senior leaders and maintain appropriate records and files
  • Support office operations and administrative processes, including coordination of supplies, mail, shipping, file and information management, expense report coordination, payroll administration, and selected monthly bookkeeping activities under the direction of the CFO
  • Organize, prepare for, and execute leadership team meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
  • Proactively follow up on projects and action items
  • Actively promote cross-functional collaboration and communication
  • Support people-leaders with key HR administration, including employee records, organizational charts, role descriptions, onboarding coordination, policy documentation, and performance review planning
  • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues; ensure compliance with company policies
  • Perform other related duties as assigned by management

Skills and Experience:
  • Bachelor's degree in business, administration, or related field is preferred, or an associate's degree in a comparable area with considerable experience relevant to a startup/scale-up company environment
  • Proven, 3-5 years' experience as administrative coordinator, executive assistant, financial or HR specialist, or relevant role supporting a senior leader in a fast-paced business environment
  • Excellent interpersonal skills with strong focus on teamwork and connecting others, and desire to work with a diversity of individuals at all organizational levels
  • Exceptional verbal and written communication skills, including preparing correspondence, presentations, reports, and meeting materials
  • Excellent organizational, scheduling, multi-tasking, and creative problem-solving skills with strong attention to detail and ability to achieve results on-time and of high quality
  • Good judgement and professionalism with the ability to make timely and sound decisions with general direction and minimal guidance
  • Strong business acumen and drive for managing multiple projects' workflow execution, balanced with an ability to tolerate risk, ambiguity, and changing priorities
  • Advanced Microsoft Office skills, and an ability to adapt and become familiar with new programs and software; experience with teleconferencing and productivity tools that facilitate remote/hybrid work, as well as experience with payroll and expense reporting programs are critical for success in this role
  • Versatility, flexibility, and enthusiasm to work collaboratively in a fast-paced startup/scale-up environment
  • Experience in commercial agriculture, biologicals, life sciences, and/or a startup/scale-up environment is preferred

Competencies
  • Interpersonal Skills--Focuses on resolving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things
  • Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules people and their tasks; Develops realistic action plans
  • Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information
  • Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments; Inspires the trust of others; Works with integrity and high ethical standards; Upholds organizational values
  • Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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