ZipRecruiter

Log In

1

Executive Operations Administrator Jobs in Iowa (NOW HIRING)

StoryPoint

Property Administrator

Cedar Falls, IA

$18.50 - $25/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

Laurus Home Care

Property Administrator

Cedar Falls, IA

$18.50 - $25/hr

The Property Administrator will assist the Executive Director with financial oversight of budget ... Collaborate with team to forecast operations with 98% accuracy 4 months out. General Working ...

Access Dubuque

Office Administrator

Dubuque, IA · On-site

$17 - $23.25/hr

Coordinates departmental administrative operations including contract administration, records ... Provide executive-level administrative support to the City Engineer and assist in managing ...

next page

Showing results 1-20

All JobsOperations Administrator JobsExecutive Operations Administrator JobsExecutive Operations Administrator Jobs in Iowa

Executive Operations Administrator information

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.
What job categories do people searching Executive Operations Administrator jobs in Iowa look for? The top searched job categories for Executive Operations Administrator jobs in Iowa are:
What cities in Iowa are hiring for Executive Operations Administrator jobs? Cities in Iowa with the most Executive Operations Administrator job openings:
Executive Operations Administrator jobs near you

Revenue Operations Administrator

WorldWide Logistics

Urbandale, IA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Why WorldWide?

Worldwide Logistics is one of the fastest growing 3PLs in the country. We operate with reinforced core values, confidence, and take pride in the job that we do every day. The transportation world is rooted in relationships - we take pride in the connections that we create on and offsite by using our unique ability to partner with others. We have an innovative and progressive culture that allows for career growth and financial rewards.

Since 1999, WorldWide Logistics has grown exponentially leading to continuous rapid growth. This has given us the ability to build a brand new 76,000 square foot HQ building completed in 2023. Our new HQ features a modern amenity rich environment for employees including a café, numerous collaborative areas, food markets, a large outdoor patio seating area, and a quarter mile lighted walking path around a serene pond.

WorldWide Logistics is passionate about continuous improvement and seeking out individuals who are innovative, proactive, motivated, and coachable. One of our most impactful qualities is the ability to embrace challenges, grow through change, and encourage creativity to get ahead of the constant market variables.

Purpose of the Job:

WorldWide Logistics is seeking a detail-oriented, proactive Revenue Operations Administrator to manage and continuously optimize our HubSpot platform. This role will maintain data integrity, develop and enhance sales automation workflows, support reporting and analytics, and drive effective platform adoption across our Shipper, Carrier, and Operations teams. Working closely with leadership and key stakeholders, the Revenue Operations Administrator will translate strategic revenue operations priorities into scalable HubSpot solutions that improve efficiency, visibility, and performance.

The ideal candidate combines technical CRM expertise with strong business process understanding and enjoys collaborating cross-functionally to improve operational efficiency and customer experience.

Key Responsibilities:

HubSpot Administration

  • Manage daily administration of HubSpot CRM, including users, permissions, properties, and, workflows.
  • Maintain CRM hygiene and data quality standards through audits, deduplication, and process improvements.
  • Configure and optimize HubSpot objects, forms, lists, sequences, and automation workflows.
  • Monitor platform performance and troubleshoot system issues.

Automation & Process Optimization

  • Build and maintain automated workflows for lead routing, nurturing, lifecycle management, and customer communications.
  • Collaborate with shipper, carrier and operations teams to streamline business processes.
  • Recommend and implement CRM enhancements to improve operational efficiency.

Reporting & Analytics

  • Create dashboards and reports to track KPIs, campaign performance, pipeline metrics, and customer engagement.
  • Analyze CRM data and provide actionable insights to leadership and stakeholders.
  • Ensure consistent reporting standards across departments.
  • Support integration with Power BI for executive and operational reporting.

Integration Management

  • Participate in the seamless integration of HubSpot into the WorldWide custom technology stack and SaaS ecosystem.
  • Partner with Cloud and Engineering teams to manage API-level integrations and data flows between HubSpot and the broader WWL technology stack. User Support & Training
  • Provide ongoing support for HubSpot users.
  • Develop and continuously update documentation, SOPs, and best practices for CRM usage.
  • Serve as the primary point of contact for HubSpot-related questions and support requests.

Qualifications:

Required

  • 2+ years of experience administering HubSpot CRM
  • Strong understanding of HubSpot Sales Hub, Marketing Hub, and Service Hub.
  • Experience building workflows, automations, dashboards, and reports.
  • Knowledge of CRM best practices and data management principles.
  • Strong analytical, problem-solving, and communication skills.
  • Ability to manage multiple priorities and work independently.

Preferred

  • HubSpot certifications (HubSpot Administrator, Marketing Software, Sales Software, Service HubSpot Software, Revenue Operations, etc.).
  • Experience with integration and automation tools
  • Experience with Supply Chain, Transportation and Logistics.
  • Experience supporting sales and marketing operations teams.

Education and/or Experience:

  • Bachelor’s degree in business, marketing, information systems, or related field preferred, or equivalent practical experience.

What's in it for You?

At WorldWide Logistics, we value our employees and believe in providing a positive work environment. As part of our team, you will enjoy:

  • Brand new HQ building in Urbandale off I-80/35
  • Competitive Salary
  • Opportunities for career advancement
  • Catered lunches and weekly food trucks
  • Monthly Employee Appreciation Day
  • Company Swag
  • Employee Clubs i.e., Gardening, Art, Book, Dungeons and Dragons, etc.
  • Bags Tournaments
  • Community Involvement
  • Casual dress
  • PTO Plan
  • Full suite of benefits including health, dental, vision, flexible spending plans, life insurance, voluntary life, voluntary short-term disability, voluntary long-term disability, 401k with a match, voluntary ID Theft plan
  • Access to cutting-edge technology
  • A collaborative and supportive team culture
  • A company where your ideas are valued

Apply