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Executive Office Associate Jobs (NOW HIRING)

Mississippi State University

Office Associate

Jackson, MS · On-site

$14.75 - $19.75/hr

Executive Director, Project Director, Project Manager Minimum Qualifications: * Education: High ... Skill in the use of operating basic office equipment. * Records maintenance skills. * Word ...

Bsu

Executive Assistant to Vice President

Muncie, IN · On-site

$22 - $24.20/hr

Executive Assistant to Vice President Compensation: $22.00 - 24.20 Department: VP for Information ... Associate's degree or equivalent. * Three through five years of office management experience ...

ZT Corporate

Executive Assistant

Houston, TX · On-site

ZT Corporate, Office of CEO Reports To: Chief of Staff Summary The Executive Assistant to the Chief ... High school diploma or equivalent required; associate degree or bachelor's degree in business ...

cookboardman

Executive Assistant

Winston Salem, NC · Hybrid

This role is the central coordination point for the Executive Office responsible for ensuring that ... Associate's or Bachelor's degree preferred. * Equivalent combination of education and experience ...

cookboardman

Executive Assistant

Winston Salem, NC · Hybrid

This role is the central coordination point for the Executive Office responsible for ensuring that ... Associate's or Bachelor's degree preferred. * Equivalent combination of education and experience ...

Progression, Inc.

General - Admin Specialist

Reston, VA · On-site

$48K - $65K/yr

... the Executive Office Associate of Arts degree or similar from a regionally accredited university, college, or technical school. Bachelor's degree in communications, English, or business from a ...

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How much do executive office associate jobs pay per year?

As of Jul 8, 2026, the average yearly pay for executive office associate in the United States is $89,977.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $132,500.00 per year, depending on experience, location, and employer.

What does an executive associate do?

An executive office associate provides administrative support to executives and senior managers, handling tasks such as managing schedules, preparing reports, coordinating meetings, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills.

What are some of the most common challenges faced by an Executive Office Associate, and how can they be managed effectively?

Executive Office Associates often juggle multiple priorities, such as managing complex calendars, coordinating meetings across departments, and handling confidential information. Time management and adaptability are crucial to navigate shifting priorities and last-minute changes. Building strong communication skills and maintaining proactive relationships with executives and team members can help smooth workflows and reduce misunderstandings. Utilizing organizational tools and regularly reviewing task lists can also aid in staying ahead of deadlines and expectations.

What are the key skills and qualifications needed to thrive as an Executive Office Associate, and why are they important?

To thrive as an Executive Office Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Excellent communication, discretion, and multitasking abilities help distinguish top performers in this role. These skills and qualities are essential for ensuring smooth executive operations, effective information flow, and professional representation of the organization.

Is EA a dead-end job?

An Executive Office Associate role is typically an entry- to mid-level position that can serve as a stepping stone to higher administrative or managerial roles. Career advancement often depends on experience, skills, and additional training or certifications, making it not necessarily a dead-end job but part of a broader career path. Developing skills in organization, communication, and proficiency with office software can enhance growth opportunities.

What does an EA to a CEO get paid?

The salary of an Executive Assistant to a CEO typically ranges from $50,000 to $85,000 annually, depending on experience, location, and company size. Senior EAs with specialized skills or in large organizations can earn higher compensation, often supplemented with benefits and bonuses.

Is EA higher than office manager?

An Executive Assistant (EA) typically reports directly to senior executives and handles high-level administrative tasks, often requiring strong organizational and communication skills. An Office Manager oversees daily office operations, staff, and facilities management. Generally, an EA is considered a higher-level role in terms of strategic support, but the hierarchy can vary by organization.

What are Executive Office Associates?

Executive Office Associates are administrative professionals who support executives and high-level managers within an organization. Their responsibilities typically include managing schedules, preparing reports, handling correspondence, organizing meetings, and ensuring smooth office operations. They often act as a liaison between executives and other staff or external contacts, maintaining a high level of confidentiality and professionalism. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Executive Office Associate vs Administrative Assistant?

AspectExecutive Office AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeHigh school diploma or equivalent; some roles prefer associate's degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, healthcare, education
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries, including corporate, healthcare, education
Common TasksScheduling, correspondence, supporting executivesScheduling, data entry, general administrative support

While both roles involve administrative support, an Executive Office Associate typically works closely with senior executives, handling more specialized tasks like managing complex schedules and confidential correspondence. An Administrative Assistant often provides broader support across departments, focusing on general administrative duties. The roles overlap in credentials and work environment but differ in scope and level of responsibility.

What cities are hiring for Executive Office Associate jobs? Cities with the most Executive Office Associate job openings:
What are the most commonly searched types of Executive Office jobs? The most popular types of Executive Office jobs are:
What states have the most Executive Office Associate jobs? States with the most job openings for Executive Office Associate jobs include:
Executive Office Associate jobs near you
Executive Associate to the President and CEO

Executive Associate to the President and CEO

Morehouse School of Medicine

Atlanta, GA • On-site

Full-time

Re-posted 12 days ago

Job description

Posting Details
Position Information
About MSM
Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.
We exist to:
• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.
At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM!
Posting Number
NONAC3728
Job Title
Executive Associate to the President and CEO
Position Title
Executive Associate to the President and CEO
Position Type
Non-Faculty
Number of vacancies
1
Salary
Commensurate upon experience
Department
Office of The President and CEO
Position Summary
The Executive Associate serves as the primary speechwriter, content developer, and executive communicator for the President and CEO of Morehouse School of Medicine (MSM) while providing high-level administrative and project management support. This role requires someone with exceptional writing skills, is highly organized, has an executive presence and is a strategic thinker who has the ability to manage multiple high-priority assignments efficiently. The executive associate will serve as a trusted adviser to institutional leadership, demonstrating maturity, stability, flexibility, sound judgement, discretion, stress tolerance, and the ability to put things in perspective in a dynamic high-profile environment.
Executive Office Communication:
  • Serve as the primary speech writer and communicator for the President.
  • Demonstrate full understanding of the President's voice through the first draft of each communication.
  • Plan, design and conduct all speech writing, presentations, newsletter content, town hall messaging, board reports, and agenda development.
  • Prepare materials, slides, videos, or other requests that present general medical, life sciences, and academic information.
  • Support the Chief of Staff on prioritizing assignments provided by the President to manage daily workflow.
  • Act as a trusted liaison for the Office of the President and CEO (OPC).
  • Schedule and reserve time for weekly or daily meetings with the President to ensure alignment, checking in both verbally and in person.
  • Ensure the President and CEO stays informed maintaining constant communication via text, phone, and email communication.
  • Maintain constant communication with the President and CEO via text, phone, and/or email to ensure she stay informed.
  • Demonstrate a high-level of emotional intelligence, self-awareness, and the capacity to remain calm and composed in high-pressure situations.

Executive Office Management & Support:
  • Serve as the primary administrative support for the President and CEO, managing daily operations of the Executive Office.
  • Perform a variety of administrative duties with wide latitude for exercising discretion and judgment, including correspondence with necessary accreditation agencies and national boards.
  • Respond to correspondence on behalf of the OPC and, where appropriate, the President and Chief of Staff.
  • Oversee the President's schedule, travel, and meeting logistics, ensuring optimal time management and prioritization of strategic initiatives.
  • Manage confidential and sensitive information with discretion and professionalism.
  • Manage competing demands for meetings across the institution.
  • Schedule team and Executive Leadership one-on-one meetings, ensuring a regular cadence is occurring. This position plays a critical role in bringing people together and thinking about what goes into making those meetings or gatherings meaningful.
  • Maintain continuous calendar management to ensure the President and CEO is present and on time.
  • Ensure the President and CEO is fully prepared in advance with appropriate resources, materials, handouts, flip charts, room reservations, catering etc.
  • Act as the primary point of contact for the President's Office, triaging requests and ensuring effective communication with leadership, faculty, staff, and external partners.

Executive Office Project & Strategic Initiative Support:
  • In concert with the Chief of Staff and Executive Assistant, provide project management support for strategic initiatives led by the President's Office, ensuring timely execution and alignment with institutional goals.
  • Track, monitor and follow up on key action items, deadlines, and deliverables related to ongoing projects and engagements.
  • Coordinate with various departments to facilitate cross-functional collaboration on major projects, policy initiatives, and institutional priorities.
  • Develop project timelines, track progress, and identify potential risks or roadblocks, ensuring smooth execution of initiatives.
  • Submit work deliverables on time with the accompanying high-quality results.
  • Assist in drafting and reviewing strategic documents, including white papers, reports, and project proposals.
  • Work in partnership with the Board Liaison on coordinating materials and follow-up communications.
  • Demonstrate proactive support of deliverables by anticipating project needs, assisting with the completion of tasks and projects through final deliverables or outcomes. Work deliverables include, but are not limited to, submitting a presentation to leadership council, creating an announcement for marketing and communication, ordering gifts or responding to correspondences.
    Executive Office Collaboration:
  • Collaborate with the Marketing and Communication team on all executive institutional communication to ensure that the work product aligns with the President's voice and MSM brand.
  • Manage high-priority projects designed to achieve the Institution's mission and strategic vision.
  • With the support of the Chief of Staff, prioritize requests and projects ensuring that deadlines are meet and work is submitted in a timely manner.
  • Demonstrate maturity and executive function in the coordination of speaking engagements.
  • Ensure scheduling is coordinated, planned, and sequenced.
  • Build and maintain successful working relationships with a wide range of stakeholders, staff and internal and external partners to the Institution.
  • Demonstrate understanding that all activities from the Office of the President have a connection to the strategic direction of MSM, including when projects seem personal in nature.

Executive Office Routine Operations:
  • Respond to routine inquiries for the Chief of Staff to ensure matters requiring the attention of executive leaders are thoroughly developed, researched, and evaluated.
  • Complete calendar and meeting management providing weekly and daily calendar updates in a timely fashion.
  • Provide executive briefing for all speaking engagements along with ensuring written support, such as notecards, thumb drives, and visual presentations are available for all engagements.
  • Reconcile expenses and submit billing invoices and vendor payment requests to the finance department.
  • Develop a system for tracking all invoices, expenses, etc.
  • Assist with cost analyses, projections, reporting, and fundraising efforts.
  • Ensure seamless coordination of presidential engagements, including speaking events, donor meetings, and legislative interactions.
  • Track speaking engagement honorariums in partnership with the Executive Associate.
  • Partner with staff who volunteer support and guidance.
  • Collaborate with other Executive Administrative Assistants on the Executive Leadership Team to fully support the President and CEO with planning efforts throughout the institution.

Required Minimum Knowledge, Skills, Abilities and Training:
  • Stellar written and oral communication skills
  • Skilled in graphic design to support high-level institutional presentations.
  • Ability to adapt to shifting priorities, urgent deadlines, and evolving institutional needs.
  • Superior research, writing, and oral communication skills.
  • Exceptional organizational and multitasking skills with the ability to manage complex priorities.
  • Ability to put things in perspective, demonstrating sound judgment in high-pressure scenarios.
  • Ability to maintain confidentiality.
  • Ability to identify, analyze and address a wide variety of issues and problems in a high-intensity environment.
  • Knowledge and proficiency with various word processing and social media applications and programs.
  • Knowledge of the goals, objectives, structure, and operations of an academic and/or health professions institution.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to perform complex tasks, prioritize multiple projects with adherence to strict deadlines.
  • Ability to create, compose, and edit correspondence and other written materials.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Skilled in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to interact and work effectively with administrators, academic leadership, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.

Conditions of Employment:
  • Employees in this job title are subject to the terms and conditions of an employment contract.
  • Employment contracts are typically subject to review and renewal on an annual basis.
  • Employees who provide services or work in patient care or clinical areas are required to follow the institution's influenza vaccination requirement and COVID-19 testing and screening protocols.

Minimum Qualifications
  • Bachelor's degree from a regionally accredited college or university is required.
  • Minimum of six (6) years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from a regionally accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.

Preferred Qualifications
  • Master's degree from a regionally accredited college or university is preferred.

Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.
Quick Link
https://careers.msm.edu/postings/24108
EEO Statement Summary
Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.
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