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Executive Office Associate Jobs (NOW HIRING)

ISACA

Executive Assistant III

Schaumburg, IL · On-site

This position also improves how the executive office runs - building simple systems, tracking ... Associates in Business Administration or a related field, or no degree but equivalent work ...

Barr Foundation

Executive Assistant

Boston, MA

Executive Assistant Boston The Barr Foundation's mission is to invest in human, natural, and ... office, Pilot House Associates, to coordinate activities and tasks involving the President and ...

Stifel

Executive Assistant

San Francisco, CA · On-site

$100K/yr

Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where ... Provide administrative support to the Executive office and or Sr. Management level personnel ...

Stifel

Executive Assistant

San Francisco, CA

$100K - $140K/yr

Stifel strives for a culture that puts its clients and associates first: a culture where everyone ... Provide administrative support to the Executive office and or Sr. Management level personnel ...

Stifel

Executive Assistant

San Francisco, CA · On-site

$100K - $140K/yr

Why Stifel Stifel strives for a culture that puts its clients and associates first: a culture where ... Provide administrative support to the Executive office and or Sr. Management level personnel ...

SOLX HOLDINGS LLC

PR · On-site

Ensure efficient office operations and administrative processes. * Assist in organizing company ... Education: * Associate's or Bachelor's degree in Business Administration, Management ...

Instant Systems Inc

Executive Assistant

Norfolk, VA

Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted ...

Instant Systems Inc

Executive Assistant

Norfolk, VA

Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. * Serve as a trusted ...

Podium

Founder's Associate, Office of the CEO

Lehi, UT

$16 - $21.25/hr

ABOUT THE ROLE Podium is hiring a Founder's Associate to sit in the Office of the CEO and build Eric's external presence from the ground up. This is not a content writing job. It's one of the most ...

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Executive Office Associate information

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$178K

How much do executive office associate jobs pay per year?

As of Jun 9, 2026, the average yearly pay for executive office associate in the United States is $89,977.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $132,500.00 per year, depending on experience, location, and employer.

What are some of the most common challenges faced by an Executive Office Associate, and how can they be managed effectively?

Executive Office Associates often juggle multiple priorities, such as managing complex calendars, coordinating meetings across departments, and handling confidential information. Time management and adaptability are crucial to navigate shifting priorities and last-minute changes. Building strong communication skills and maintaining proactive relationships with executives and team members can help smooth workflows and reduce misunderstandings. Utilizing organizational tools and regularly reviewing task lists can also aid in staying ahead of deadlines and expectations.

What are the key skills and qualifications needed to thrive as an Executive Office Associate, and why are they important?

To thrive as an Executive Office Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Excellent communication, discretion, and multitasking abilities help distinguish top performers in this role. These skills and qualities are essential for ensuring smooth executive operations, effective information flow, and professional representation of the organization.

What are Executive Office Associates?

Executive Office Associates are administrative professionals who support executives and high-level managers within an organization. Their responsibilities typically include managing schedules, preparing reports, handling correspondence, organizing meetings, and ensuring smooth office operations. They often act as a liaison between executives and other staff or external contacts, maintaining a high level of confidentiality and professionalism. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Executive Office Associate vs Administrative Assistant?

AspectExecutive Office AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeHigh school diploma or equivalent; some roles prefer associate's degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, healthcare, education
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries, including corporate, healthcare, education
Common TasksScheduling, correspondence, supporting executivesScheduling, data entry, general administrative support

While both roles involve administrative support, an Executive Office Associate typically works closely with senior executives, handling more specialized tasks like managing complex schedules and confidential correspondence. An Administrative Assistant often provides broader support across departments, focusing on general administrative duties. The roles overlap in credentials and work environment but differ in scope and level of responsibility.

What cities are hiring for Executive Office Associate jobs? Cities with the most Executive Office Associate job openings:
What are the most commonly searched types of Executive Office jobs? The most popular types of Executive Office jobs are:
What states have the most Executive Office Associate jobs? States with the most job openings for Executive Office Associate jobs include:
Executive Office Associate jobs near you
Medical Office Associate - Contingency Pool

Medical Office Associate - Contingency Pool

Penn State Health

Hershey, PA • On-site

$34K - $41K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Penn State Health rating

7.0

Company rating: 7.0 out of 10

Based on 241 frontline employees who took The Breakroom Quiz

405th of 870 rated healthcare providers

Job description

Penn State Health - Hershey Medical Center
Location: US:PA: Hershey
Work Type: Full Time
FTE: 0.90
Shift: Varied
Hours: 8 hr
Recruiter Contact: Brie Kissell at bkissell@pennstatehealth.psu.edu
SUMMARY OF POSITION:
The Penn State Health Medical Group - Contingency Pool is seeking a customer service-focused Medical Office Associate (MOA) to join the travel pool team! Spanning over a variety of counties in the South-Central PA area including Dauphin, Cumberland, Lancaster, York, and Berks counties; the MOA will be expected to float to different Academic Practice Division (APD) Medical Group offices for daily/weekly work assignments. The APD-based offices do range from General Primary Care to single or multi-specialty offices, so no two-day are alike!
The Medical Office Associate of the Contingency Pool will be expected to perform the following duties throughout their designated assignments: check patients in and out of appointments, schedule follow-up appointments, verify insurance, complete referrals, collect co-pay, and complete end-of-day reconciliation while acting on behalf of the core staff. The MOA should anticipate completing administrative duties as assigned by the host office.
The ideal MOA for this position will be able to work within a team environment and independently. With each assignment, it will be expected that the Medical Office Associate will meet not only the Contingency's Pool expectations but also those of the assigned office. It is important to be punctual and the 8-week introductory training course must be completed in full, absence during initial training is discouraged. Apply today!
MINIMUM QUALIFICATION(S):
  • High School Diploma or equivalent required

PREFERRED QUALIFICATION(S):
  • Six (6) months of customer service experience preferred

WHY PENN STATE HEALTH?
Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.
Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:
  • Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
  • Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
  • Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
  • Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
  • Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

WHY PENN STATE HEALTH MILTON S. HERSHEY MEDICAL CENTER ACADEMIC PRACTICE?
#WeAre comprised of a team network to ensure our practice sites and our employees respond effectively to the ever-changing healthcare environment and provide the highest standard of care to our patients. The Academic Practice is the multi-specialty group practice of the Penn State Health Milton S. Hershey Medical Center. We support the educational and research mission of the Penn State College of Medicine and strive to recruit and retain the highest quality physicians and staff.
YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.
This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.
Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.
Union: Non Bargained

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About Penn State Health

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Penn State Health is one of the leading teaching and research hospitals in the country. It is a multi-hospital health system, Academic Medical Center and Level 1 adult and pediatric trauma center serving patients and communities across Central Pennsylvania. The system includes Penn State Health Milton S. Hershey Medical Center, Penn State Children's Hospital, and Penn State Cancer Institute in scenic Hershey, PA. It also includes Penn State Health Saint Joseph's Medical Center in Reading, PA, Penn State Health Holy Spirit Medical Center in Camp Hill, PA, and Penn State Health Hampden Medical Center in Enola, PA. Penn State Health shares an integrated strategic plan and operations with Penn State College of Medicine.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Hershey, PA, US

Year founded

1963

Social media

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