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Executive In Jobs in Alabama (NOW HIRING)

ReLogic Research

Executive Assistant

Huntsville, AL · On-site

Success in this role requires strong communication skills, professionalism, attention to detail, and consistent follow-through. This is not a calendar-management-only executive assistant role. The ...

Relogic Research

Executive Assistant

Huntsville, AL · On-site

Success in this role requires strong communication skills, professionalism, attention to detail, and consistent follow-through. This is not a calendar-management-only executive assistant role. The ...

Relogic Research

Executive Assistant

Huntsville, AL · On-site

Success in this role requires strong communication skills, professionalism, attention to detail, and consistent follow-through. This is not a calendar-management-only executive assistant role. The ...

Kratos Defense

Executive Assistant

Huntsville, AL · Hybrid

This role serves as a trusted partner to leadership and plays a critical role in enabling executive focus, organizational efficiency, and cross-functional coordination. Essential Duties and ...

New

Employers

Executive Assistant

Birmingham, AL

Executive Assistant | Birmingham, AL General Summary The Executive Assistant provides high-level ... They are proactive by nature, resourceful under pressure, and take pride in making those around ...

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Executive In information

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To excel as an Executive Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or experience. Familiarity with scheduling software, Microsoft Office Suite, and communication tools like Zoom or Slack is crucial. Outstanding interpersonal skills, discretion, and adaptability help build trust and manage high-pressure situations effectively. These abilities are vital for ensuring seamless executive support, efficient operations, and maintaining confidentiality in fast-paced business environments.

What are some common challenges faced by Executive Assistants when supporting multiple executives, and how can these be managed effectively?

Executive Assistants often support more than one executive, which can create challenges such as managing conflicting priorities, coordinating multiple calendars, and handling a high volume of communications. To manage these effectively, strong organizational skills, proactive communication, and the ability to anticipate executives' needs are essential. Many successful Executive Assistants rely on digital tools for scheduling and task management, set clear expectations with each executive, and practice regular check-ins to stay aligned with shifting priorities.

What are Executive In positions?

Executive In positions refer to high-level roles within an organization, such as Executive Director, Executive Vice President, or similar titles. These roles typically involve overseeing major departments or functions, making strategic decisions, and leading teams to achieve organizational goals. Executives are responsible for setting the vision, managing resources, and ensuring that the company meets its objectives. Their work often includes collaborating with other leaders, representing the organization externally, and driving innovation and growth.

What is the difference between Executive In vs Sales Executive?

AspectExecutive InSales Executive
Primary RoleOversees project execution and internal operations within a companyFocuses on selling products or services to clients
Required CredentialsTypically requires relevant industry experience and sometimes certifications in project managementOften requires sales experience, communication skills, and sometimes sales certifications
Work EnvironmentOffice-based, collaborating with internal teamsField or office-based, engaging with clients and prospects
Industry UsageCommon in corporate, consulting, and project-driven industriesPrevalent in retail, technology, and service sectors

While both roles are integral to business operations, an Executive In primarily manages internal projects and operations, whereas a Sales Executive focuses on client acquisition and revenue generation. Understanding these differences helps job seekers target the right roles based on their skills and career goals.

What are the most commonly searched types of In jobs in Alabama? The most popular types of In jobs in Alabama are:
What cities in Alabama are hiring for Executive In jobs? Cities in Alabama with the most Executive In job openings:
Executive In jobs near you
Executive Assistant CFO & Sr. Executives

Executive Assistant CFO & Sr. Executives

Adtran

Huntsville, AL • On-site

Full-time

Posted 18 days ago

Job description

Welcome!
Our Growth is Creating Great Opportunities!
Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you!
Thanks for your interest in working on our team!
Job Summary
The Executive Assistant is a high-visibility strategic partner who supports the CFO (primarily), the CRO, and other executives in managing the day-to-day administration and operations of the Executive Office. The Executive Assistant also supports and manages all of the CFO's business affairs. Implementing these activities requires diplomatic interaction with company officers, department managers, outside executives, customers, vendors, employees, community leaders, legal counsel, government officials, etc.
The Executive Assistant is a trusted confidante to the executive leaders supported. This position requires intelligence, integrity, diplomacy and common sense. A successful Executive Assistant thrives in a supportive leadership role in a global company and has an understanding and appreciation for cultural nuances. They are organized and highly detail-oriented and enjoy handling administrative tasks. They are an exceptional communicator, problem solver, high performer, and can handle a high volume of work with a sense of urgency, without letting quality slip. They will ensure the CFO's office operations run smoothly and efficiently.
Reporting directly to the CFO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.
The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This strategic partner provides and leads support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
Key Attributes
  • Problem solver. Solve problems through critical and analytical thinking for decisive action.
  • Team player. Have team-oriented experience and approach.
  • Responsive. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Organized. Manage the incredibly complicated schedule of the CFO with support to other executives, which means planning meetings and all travel details. A high level of organization is necessary to weave meetings and travel into the rest of the daily schedule of duties.
  • Planner. Possess excellent time management skills and a proven ability to meet deadlines.
  • Positive Minded. A fast-paced environment is the norm. Effectively handle stress in order to meet deadlines and be sure the executives have everything necessary when needed to do their job at a high level of effectiveness.
  • Discrete. Demonstrate ability and temperament to work with sensitive materials and information, some that could have significant legal or operational impact if mishandled. Be a representative of the executive in the way they handle themselves. Caution about what is said, and to whom, is necessary.
  • Service focus. Strive to meet the expectations of the CFO and other senior executives by maintaining effective relationships with interested parties.
  • Curious and Creative. Think outside of the box with a sense of urgency.
  • Self-motivated. Anticipate needs and spot problems that need solving and work that must be completed before being told to do it.
  • Business sense. Make decisions that are high-level at times and must have a good sense of the priorities and preferences of the CFO. Understand corporate governance and expectations at the executive level.
  • Assertive. Navigate challenging situations effectively and professionally.
  • Growth-minded. Accept feedback and don't be afraid of a misstep knowing that being in a constant state of learning and pursuing excellence is more important than avoiding failure.
  • Emotionally Intelligent. There will be a variety of people, from clients to team members, needing something from the executive. Have emotional intelligence. I''s part of reading people and understanding how to draw the positive out and avoid creating conflict in a situation.
  • Adaptable. Adapt to a changing landscape. Travel plans change, meetings fall through, information is needed yesterday. At that high level, be ready to shift gears or make quick decisions if a situation calls for it.
  • Accessible and Flexible. Adtran is a global company. Be responsive to emails/texts/phone calls within various time zones. Accommodate flexible hours as dictated by the needs of business for projects and meetings.
  • Professional. Possess a professional demeanor, in all interactions and in both appearance and communication.
  • Committed to excellence. Perform duties at the highest level possible on a consistent basis.

Daily Responsibilities
  • Scheduling. Manage the executives' professional calendar, schedule and prepare for meetings, and coordinate travel.
  • Event and Meeting Planning. Plan and organize events such as meetings, conferences, training events, speaking engagements, business dinners, etc., including preparing all information, taking notes, and conducting follow-up as needed.
  • Support. Offer support to Board members and other senior executives as needed.
  • Preparation. Conserve the CFO's time by reading, researching, collecting and analyzing information as needed, in advance. Create materials necessary for meetings and presentations, including doing the research necessary for use in those materials, provide the CFO with everything necessary to make decisions. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Reports. Includes expense reports as well as reports the executives need to stay on top of information required to do his/her job.
  • Administration and Office Management. Includes everything from managing petty cash, processing mail, or even replenishing or tracking supplies needed in the office. Light bookkeeping duties may be included.
  • Communication. Respond to email and manage the CFO's inbox. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Gatekeeper. Act as a gatekeeper for the CFO's time and attention. Prioritize topics and meetings that need the CFO's attention.
  • Serving on behalf. This may mean meeting with clients, returning communication, or relaying the CFO's wishes to conserve time.
  • Contact management. More than simply maintaining a contact list (though that is part of it), contact management involves helping the executive know as much as possible about a contact to give context to communication and meetings.
  • Technical skills. Able to use (or quickly learn to use) the various tools necessary for document creation, file management, meetings, communication, and archiving.
  • Other duties. Complete ad hoc projects as assigned.

Skills and Qualifications
  • Bachelor's degree is required.
    • Equivalent experience will be considered in lieu of a degree
    • Experience in business, accounting, management, sales, or related field is a plus.
  • 5+ years of experience in people management with high levels of problem solving is required.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Must possess excellent verbal and written communication skills
  • A high level or organization.

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