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VASL

Executive Administrative Assistant Job Type: Full-Time, Remote Timings: 4 PM - 1 AM (Pakistan ... This position requires someone who can handle multiple priorities, stay organized in a fast-paced ...

Illumina Technology Solutions

Sales Executive

A, Canada, India, Pakistan, and UAE and are proud to be a Microsoft Solutions Partner. We are ... Our vision is to become a leader in digital transformation for our clients, leveraging the power of ...

Lukos

Executive Administrative Specialist

Tampa, FL · On-site

$42.30K - $57.30K/yr

Preferred: Prior experience in the preparation and coordination of schedules, drafting of ... Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus ...

Lukos

Executive Administrative Specialist

Tampa, FL

$43.90K - $59.50K/yr

Preferred: Prior experience in the preparation and coordination of schedules, drafting of ... Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus ...

Lukos

Executive Administrative Specialist

Tampa, FL · On-site

$43.90K - $59.50K/yr

Preferred: Prior experience in the preparation and coordination of schedules, drafting of ... Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus ...

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Executive Administrative Assistant

VASL

San Francisco, CA • Remote

Full-time

Posted 12 days ago

Job description

Title: Executive Administrative Assistant

Job Type: Full-Time, Remote

Timings: 4 PM - 1 AM (Pakistan Standard Time)


Job Overview


We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows. The role primarily focuses on managing emails, maintaining records, coordinating with internal teams, and ensuring smooth execution of operational tasks. This position requires someone who can handle multiple priorities, stay organized in a fast-paced environment, and proactively support both operations and client communication.

Role and Responsibilities


Core Responsibilities (Initial Phase):

  • Monitor and manage emails, client communications, and internal channels (including chats and Zingle)
  • Assist in drafting, reviewing, and responding to emails
  • Perform data entry and maintain accurate records across systems
  • Schedule messages, reminders, and follow-ups, ensuring timely confirmations
  • Support staffing managers with event-day logistics (check-ins and check-outs)
  • Prepare and send client quotes using existing workflows and tools
  • Schedule and manage follow-up communications with clients
  • Draft and prepare contracts as required
  • Work extensively with Zoho One (especially Books and CRM) to manage and streamline operations

Secondary Responsibilities (Growth Phase):

  • Support sales pipeline management and client follow-ups
  • Handle advanced CRM and contract management tasks
  • Provide broader administrative and executive support
  • Assist with basic marketing tasks and process documentation
  • Identify opportunities to improve workflows and operational efficiency


Qualifications and Requirements

  • Bachelor's degree in Business Administration, Management, or a related field (preferred)
  • 1-3 years of experience in operations, administration, or a similar role
  • Strong written and verbal communication skills
  • Experience with CRM systems, preferably Zoho One (Books & CRM)
  • Excellent organizational and multitasking abilities

Employment Type: FULL_TIME

About VASL

Sourced by ZipRecruiter

Industry

Business management consulting

Company size

11 - 50 Employees

Headquarters location

San Francisco, CA, US

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