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Executive Event Coordinator Jobs (NOW HIRING)

Rapport

Event Coordinator

Chicago, IL · On-site

$70K - $75K/yr

Job Summary The Meeting & Event Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and ...

SOUTHALL LLC

Event Coordinator

Franklin, TN · On-site

The Event Coordinator is responsible for overseeing our on-site event logistics, being a liaison ... Coordinate special accommodations for VIPs, executives, speakers, wedding parties, and other key ...

Compass Group

Event Coordinator

Chicago, IL · On-site

$70K - $75K/yr

Job Summary The Meeting & Event Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and ...

The OSU/A&M System

Event Coordinator GS9723

Tulsa, OK · On-site

$18.50 - $20.82/hr

About this Position The Event Coordinator supports the Events Team in event coverage and support ... executives and attendees. * Proven ability to coordinate event logistics; strong customer service ...

Semafor

Event Coordinator, Live Journalism

Washington, DC · On-site

$55K - $65K/yr

Executive & Team Support: Provide high-touch support to the SVP and event leaders, assisting with schedule coordination, executive inbox flow, client call preparation, and follow-ups. * Asset & Data ...

Semafor

Event Coordinator, Live Journalism

Washington, DC · On-site

$55K - $65K/yr

Executive & Team Support: Provide high-touch support to the SVP and event leaders, assisting with schedule coordination, executive inbox flow, client call preparation, and follow-ups. * Asset & Data ...

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How much do executive event coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for executive event coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What is an executive event coordinator?

Executive Event Coordinators are professionals responsible for planning, organizing, and executing high-level events such as corporate meetings, conferences, and executive retreats. They work closely with company leadership and clients to understand event objectives, manage budgets, coordinate logistics, and ensure events run smoothly from start to finish. Their role often involves negotiating with vendors, overseeing event staff, handling on-site issues, and ensuring a positive experience for all attendees. Attention to detail, excellent communication skills, and the ability to multitask are essential qualities for this position.

What are the key skills and qualifications needed to thrive as an executive event coordinator?

To thrive as an Executive Event Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is typically required. Exceptional interpersonal skills, problem-solving abilities, and adaptability help you excel in fast-paced, high-pressure environments. These skills ensure seamless event execution, client satisfaction, and the ability to address unforeseen challenges effectively.

What are some common challenges faced by executive event coordinators, and how can they be addressed?

Executive Event Coordinators often manage multiple high-profile events simultaneously, which can lead to tight deadlines and complex logistics. A key challenge is balancing the expectations of executives and stakeholders while ensuring seamless event execution. Building strong organizational skills, maintaining clear communication with vendors and team members, and establishing detailed contingency plans can help address these challenges. Proactively anticipating potential issues and staying adaptable are essential for success in this dynamic role.

Is executive event coordinating a stressful job?

Executive event coordinating can be stressful due to tight deadlines, high expectations, and the need for detailed planning. Coordinators often manage multiple tasks simultaneously and must adapt quickly to changing circumstances, requiring strong organizational and problem-solving skills.

What cities are hiring for Executive Event Coordinator jobs?

Cities with the most Executive Event Coordinator job openings:

What states have the most Executive Event Coordinator jobs?

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What are popular job titles related to Executive Event Coordinator jobs?

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Executive Event Coordinator jobs near you

Event Coordinator

Chicago, IL • On-site

Rapport
Business Schools and Computer and Management Training • 11 - 50 employees
Learn more about Rapportexternal

$70K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Key responsibilities

  • Handle meeting room bookings and update reservation information using the EMS system.

  • Coordinate services for meetings, including audiovisual, catering, and room setup, liaising with clients and vendors.

  • Support or lead event execution, including setup, teardown, and producing event resumes to document and share event details.

Job description

Position Title: Event Coordinator Omnicom Chicago 

Pay 10 

Salary: $70,000-$75,000

Other Forms of Compensation:  

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.

Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.

Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Job Summary

The Meeting & Event Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at multiple locations in New York and New Jersey. Some travel to certain locations around the East Coast and Central region may be requested.

Essential Duties and Responsibilities:

  • Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization. Ensuring that the real-time information for each reservation is updated on the reservation portal.
  • Coordinating a wide range of services for meetings, including Audio Visual requirements, catering, conference room set-ups, signage, distribution of materials, etc. Liaise between client and vendor partners before, during and post event with necessary updates.
  • Executing events as support or lead as needed, including set-up and tear down of meeting space, catering, etc.
  • Producing Event Resumes in order to document events and share detailed information with all involved departments, as well as hosting Pre-Cons and Post-Cons with clients and onsite team to ensure everyone is set up for success.

Qualifications: 

  • Previously managed corporate or social events and meetings 
  • Basic Logistical Planning Experience 
  • Basic Vender sourcing and management
  • Understanding of Food Services and Catering; ServSafe Certified preferred

Apply to Rapport today!

Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA

Click here to Learn More about the Compass Story

 

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis. 

Rapport maintains a drug-free workplace.

Associates in Rapport are offered many fantastic benefits.

  • Medical 
  • Dental
  • Vision
  • Life Insurance/ AD
  • Disability Insurance
  • Retirement Plan
  • Paid Time Off
  • Holiday Time Off (varies by site/state)
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace
  • Identity Theft Protection
  • Pet Insurance
  • Commuter Benefits
  • Employee Assistance Program
  • Flexible Spending Accounts (FSAs)
  • Paid Parental Leave
  • Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf

Req ID: 1563987

Rapport a specialized division of FLIK Hospitality Group