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Executive Event Coordinator Jobs (NOW HIRING)

Mondo

Contract Event Coordinator

Manhattan, NY · Remote

$30 - $35/hr

Event Coordinator Location-Type: Remote (Tri-State Area) Start Date: ASAP Duration: Sept-Nov ... Track VIPs, sponsor executives, and reserved seating requests. * Ensure all sponsor guests are ...

CI-Group

Event Coordinator

Lebanon, NJ · On-site

$55K - $65K/yr

Reporting into the Account Executive with events specialty, this position partners closely with ... Production & Logistics Coordination Own assigned workstreams across multiple programs, managing ...

Continuity Marketing Inc

Event Coordinator

Houston, TX · On-site

... event coordinator. You will be the "go-to" person for clients, staff, and vendors and will ... Meet with sponsors, committees, organizations, and executives as necessary to discuss and plan ...

HES Facilities

HES Event Coordinator

Cookeville, TN

HES Event Coordinator We are seeking a detail-oriented and proactive Event Coordinator Assistant to ... oriented, hands-on executives and facilities experts who give school facilities their full ...

Solomon Page

Event Coordinator

Manhattan, NY · On-site

$28/hr

Our client is seeking an organized and detail-oriented Event Coordinator to support the planning ... and executive search solutions across a wide array of functions and industries. The success of ...

CI-Group

Event Coordinator

Lebanon, NJ · On-site

$55K - $65K/yr

Reporting into the Account Executive with events specialty, this position partners closely with ... Production & Logistics Coordination * Own assigned workstreams across multiple programs, managing ...

CI-Group

Event Coordinator

Lebanon, NJ · On-site

$55K - $65K/yr

Reporting into the Account Executive with events specialty, this position partners closely with ... Production & Logistics Coordination * Own assigned workstreams across multiple programs, managing ...

IT1

Event Coordinator

Tempe, AZ · Remote

As the Event Coordinator at iT1, you will support the execution of high-quality internal and ... Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business ...

iT1

Event Coordinator

Tempe, AZ · On-site +1

As the Event Coordinator at iT1, you will support the execution of high-quality internal and ... Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business ...

iT1

Event Coordinator

Tempe, AZ

As the Event Coordinator at iT1, you will support the execution of high-quality internal and ... Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business ...

TIYA

Event Coordinator

San Francisco, CA

$30/hr

Build relationships with Executive Assistants, office managers, corporate event teams, HR and ... Coordinator . If you are a proactive hospitality sales professional who enjoys building ...

Crimson Wine Group LTD

Event Coordinator

San Luis Obispo, CA · On-site

$20 - $22/hr

... coordinating, and executing winery events. This role also provides tasting room coverage as needed ... Prospect, solicit, and secure new business across corporate events, incentive travel, executive ...

New

Compass Group

Event Coordinator

Chicago, IL · On-site

$70K - $75K/yr

Job Summary The Meeting & Event Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and ...

Compass Group

Event Coordinator

Chicago, IL · On-site

$70K - $75K/yr

Job Summary The Meeting & Event Coordinator will interact closely with the Firm's executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and ...

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How much do executive event coordinator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for executive event coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What is an executive event coordinator?

Executive Event Coordinators are professionals responsible for planning, organizing, and executing high-level events such as corporate meetings, conferences, and executive retreats. They work closely with company leadership and clients to understand event objectives, manage budgets, coordinate logistics, and ensure events run smoothly from start to finish. Their role often involves negotiating with vendors, overseeing event staff, handling on-site issues, and ensuring a positive experience for all attendees. Attention to detail, excellent communication skills, and the ability to multitask are essential qualities for this position.

What are the key skills and qualifications needed to thrive as an executive event coordinator?

To thrive as an Executive Event Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software (like Cvent or Eventbrite), budgeting tools, and vendor management systems is typically required. Exceptional interpersonal skills, problem-solving abilities, and adaptability help you excel in fast-paced, high-pressure environments. These skills ensure seamless event execution, client satisfaction, and the ability to address unforeseen challenges effectively.

What are some common challenges faced by executive event coordinators, and how can they be addressed?

Executive Event Coordinators often manage multiple high-profile events simultaneously, which can lead to tight deadlines and complex logistics. A key challenge is balancing the expectations of executives and stakeholders while ensuring seamless event execution. Building strong organizational skills, maintaining clear communication with vendors and team members, and establishing detailed contingency plans can help address these challenges. Proactively anticipating potential issues and staying adaptable are essential for success in this dynamic role.

Is executive event coordinating a stressful job?

Executive event coordinating can be stressful due to tight deadlines, high expectations, and the need for detailed planning. Coordinators often manage multiple tasks simultaneously and must adapt quickly to changing circumstances, requiring strong organizational and problem-solving skills.

What cities are hiring for Executive Event Coordinator jobs?

Cities with the most Executive Event Coordinator job openings:

What states have the most Executive Event Coordinator jobs?

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What are popular job titles related to Executive Event Coordinator jobs?

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Executive Event Coordinator jobs near you

Contract Event Coordinator

Manhattan, NY • Remote

Mondo
See more jobs at Mondoexternal

$30 - $35/hr

Contractor

Medical, Dental, Vision, Retirement

Posted 19 days ago

Job description

Job Title: Event Coordinator  Location-Type: Remote (Tri-State Area) Start Date: ASAP Duration: Sept-Nov  Compensation Range: $30-35/hr W2 Hours: 40 hrs/week, EST hours Benefits: Eligible for Health, Dental, Vision, 401K Must be authorized to work in the U.S. This position is not eligible for sponsorship.

Ticketing Registration

  • Be included on client communications and serve as the liaison with internal teams for all ticket additions, substitutions, cancellations, and transfers, including maintaining the internal master tracker across clients.
  • Coordinate discounted and additional ticket purchases as needed.
  • Troubleshoot registration issues directly with the internal registration team.
  • Track VIPs, sponsor executives, and reserved seating requests.
  • Ensure all sponsor guests are correctly registered ahead of events.
  • Manage last-minute ticket changes and troubleshoot registration issues during event week.
  • Manage the client complimentary ticket process in coordination with the registration team.

Custom Event Invitation Guest List Management

  • Maintain the master invitation and RSVP tracker for each custom event.
  • Add new invitees as clients and internal teams provide names.
  • Coordinate with internal audience development teams on contact information and invitee research.
  • Draft and manage invitations, follow-ups, reminders, "Know Before You Go" communications, and other attendee communications, including managing the proofreading, copy-editing, and approval process.
  • Track invitation statuses, including invited, confirmed, declined, and no response.
  • Manage registration lists and reconcile them against invitation lists.
  • Draft and compile regular RSVP updates for clients and internal teams.
  • Flag when additional invitations or outreach may be needed to meet attendance goals.
  • Prepare final guest lists for production, security, and check-in teams.

Production Event Logistics Support

  • Partner with Activation Managers to coordinate and track logistical information from sponsors, including onsite contacts, staffing, shipping, and arrival times.
  • Build and maintain event-week contact sheets and reference documents.
  • Maintain sponsor onsite contact lists and create face sheets for key client contacts and executives.
  • Support onsite facilitated networking and conversations, including monitoring check-in and flagging when specific guests arrive.
  • Serve as a dedicated point person at registration throughout event days to troubleshoot sponsor registration issues, last-minute changes, and check-in needs in real time.

Qualifications: 

  • 1–3 years of experience in event coordination, event production, hospitality, marketing operations or administrative support
  • Experience managing ticketing, registration, RSVPs or guest lists
  • Experience maintaining detailed trackers and handling large amounts of changing information
  • Strong Excel or Google Sheets skills
  • Strong written communication, proofreading and copy-editing skills
  • Experience coordinating across multiple internal teams and stakeholders
  • Comfortable handling VIP, executive and confidential guest information
  • Able to work onsite November 17–18 and three evenings for client dinners