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Executive Event Coordinator Assistant Jobs (NOW HIRING)

HES Facilities

HES Event Coordinator

Cookeville, TN

This position will assist with event preparation, coordination, and day-of-event activities to help ... oriented, hands-on executives and facilities experts who give school facilities their full ...

Microsoft C

Event Coordinator

Miami Beach, FL · On-site

$38K - $48K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

BrandWhizz

Event Coordinator

Miami, FL · On-site

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

BrandWhizz

Event Coordinator

Miami, FL

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

Orpheum Theater

Event Coordinator

New Orleans, LA · On-site

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

NFP Corp

Event Coordinator

Manhattan, NY · On-site

Lead on-site execution including setup, vendor coordination, and issue resolution to ensure ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

NFP Corp

Event Coordinator

Manhattan, NY · Hybrid

Lead on-site execution including setup, vendor coordination, and issue resolution to ensure ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

NFP Corp

Event Coordinator

Manhattan, NY · On-site

Lead on-site execution including setup, vendor coordination, and issue resolution to ensure ... Partner with executive leadership, executive assistants, event host, marketing, and external ...

KIN + CO.

Event Coordinator

NY · Remote

Supporting the Executive Producer with managing and coordinating all aspects of events from concept through to suppliers, proposals and event delivery * Assisting with the management of all event ...

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How much do executive event coordinator assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for executive event coordinator assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What does an executive event coordinator assistant do?

An Executive Event Coordinator Assistant supports event coordinators and executives in planning, organizing, and executing events such as conferences, meetings, and corporate functions. Their responsibilities typically include managing schedules, coordinating with vendors and venues, handling logistics, and ensuring all details are executed smoothly. They also assist with budgeting, communications, and on-site event support to ensure successful outcomes. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

How does an executive event coordinator assistant typically collaborate with vendors and internal teams during the planning process?

As an Executive Event Coordinator Assistant, you'll play a key role in facilitating communication between vendors—such as caterers, venues, and audiovisual teams—and internal stakeholders like company executives and marketing staff. This often involves scheduling meetings, managing contracts, and ensuring all parties are aligned on event timelines and requirements. You may also be responsible for tracking action items, updating project management tools, and proactively resolving issues that arise. Strong organizational and interpersonal skills are essential for coordinating these moving parts and ensuring a seamless event execution.

What are the key skills and qualifications needed to thrive as an executive event coordinator assistant, and why are they important?

To thrive as an Executive Event Coordinator Assistant, you need strong organizational abilities, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (like Cvent or Eventbrite), office suites, and project management tools is typically expected. Excellent communication, multitasking, and problem-solving skills help you work seamlessly with clients, vendors, and teams. These competencies ensure smooth event execution, client satisfaction, and the ability to handle challenges in high-pressure environments.

What is the difference between Executive Event Coordinator Assistant vs Event Coordinator Assistant?

AspectExecutive Event Coordinator AssistantEvent Coordinator Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; relevant certifications optional
Work EnvironmentCorporate events, high-profile venues, executive settingsCommunity events, weddings, smaller venues
Employer & IndustryCorporations, event planning firms, hospitality industryEvent planning companies, nonprofits, hospitality
Search & Comparison IntentYesYes

The main difference between an Executive Event Coordinator Assistant and an Event Coordinator Assistant lies in the work environment and level of responsibility. The Executive Event Coordinator Assistant typically supports high-level corporate or executive events, often requiring additional credentials and experience. In contrast, the Event Coordinator Assistant generally works on smaller-scale events like weddings or community functions. Both roles involve assisting with event planning and logistics but differ in scope and setting.

What cities are hiring for Executive Event Coordinator Assistant jobs?

Cities with the most Executive Event Coordinator Assistant job openings:

What states have the most Executive Event Coordinator Assistant jobs?

States with the most job openings for Executive Event Coordinator Assistant jobs include:

What are popular job titles related to Executive Event Coordinator Assistant jobs?

For Executive Event Coordinator Assistant jobs, the most frequently searched job titles are:

Executive Event Coordinator Assistant jobs near you

Event Coordinator's Assistant

Kennesaw, GA • On-site

Lambert and Associates
See more jobs at Lambert and Associatesexternal

Part-time

Re-posted 2 days ago

Job description

Job Title: Event Coordinator's Assistant
Position Summary
The Coordinator's Assistant provides administrative and operational support to the Event Coordinator to ensure events are planned, organized, and executed successfully. This role assists with client communication, event logistics, vendor coordination, setup and breakdown, and day-of event support while delivering exceptional customer service.
Key Responsibilities
Administrative Support
  • Assist with event planning and coordination from inquiry through completion.
  • Prepare proposals, contracts, invoices, and event paperwork.
  • Maintain event calendars and scheduling.
  • Respond to client emails and phone calls in a timely and professional manner.
  • Organize event files and maintain accurate records in CRM or event management software.

Event Planning
  • Assist with venue tours and client meetings.
  • Coordinate timelines, floor plans, and event details.
  • Confirm vendors, rentals, catering, entertainment, and staffing.
  • Ensure all event documents are complete and distributed to the appropriate departments.

Event Operations
  • Assist with event setup, décor placement, and room preparation.
  • Support the coordinator during events by managing timelines and resolving issues as they arise.
  • Welcome clients, vendors, and guests upon arrival.
  • Monitor event flow to ensure a positive guest experience.
  • Assist with event breakdown and inventory management.

Customer Service
  • Provide exceptional service to clients before, during, and after events.
  • Address client requests professionally and efficiently.
  • Follow up after events to ensure customer satisfaction.

General Duties
  • Maintain cleanliness and organization of event storage areas.
  • Assist with marketing events and member activities as needed.
  • Support other departments during busy periods.
  • Perform additional duties as assigned.

Qualifications
  • High school diploma required; associate or bachelor's degree preferred.
  • 1-2 years of experience in hospitality, events, customer service, or administrative support preferred.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office and Google Workspace.
  • Experience with Planning Pod is a plus
  • Ability to work evenings, weekends, and holidays as required.
  • Ability to lift up to 40 pounds and remain on your feet for extended periods.

Skills
  • Outstanding customer service
  • Strong attention to detail
  • Excellent time management
  • Problem-solving mindset
  • Team player with a positive attitude
  • Ability to thrive in a fast-paced environment

Physical Requirements
  • Frequent walking, standing, bending, and lifting.
  • Ability to assist with event setup and breakdown.
  • Comfortable working both indoors and outdoors.
  • Ability to lift or carry heavy items

What Success Looks Like
  • Events are organized, well-executed, and on schedule.
  • Clients receive exceptional service and communication.
  • Event materials and spaces are prepared accurately and efficiently.
  • Coordinators can focus on managing clients because logistical and administrative tasks are handled effectively.
  • The team works collaboratively to create memorable experiences for members and guests.

This position is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and wants to build a career in event planning and hospitality.

Apply