Executive Associate Jobs in Rialto, CA (NOW HIRING)

California State University, San Bernardino

EXECUTIVE DIRECTOR

Hiring Range: $147,865 - $184,831

Job Title: Executive Director

Department: Administration

Reports To: SMSU BOD Chair/Associate Vice President, Student Affairs

Location: San Bernardino Campus

FLSA Status: Exempt

Category: Full-Time, Regular, At-Will

Salary Grade: 12 

*This position will remain open until filled

About Santos Manuel Student Union at CSUSB

(This is not a state position)

The Santos Manuel Student Union (SMSU) is a focal point of the campus where students, faculty, staff, administration, alumni, and guests can develop an enduring relationship with the campus. Serving as the campus social hub, the SMSU assists in the retention and development of students, while encouraging a deeper understanding and appreciation of cultural pluralism, gender equity, and ethnic diversity. The SMSU nurtures an environment conducive to personal growth and development through a variety of cultural, social, educational, and recreational activities. Bridging formal learning and life experiences, the SMSU also serves as a training ground for developing student leaders through leadership opportunities and employment that promote an active learning domain.

Functioning as a meeting place on campus, the facilities provide a comfortable and relaxing environment with a multitude of services important for the University community.

SMSU North first and second floors house a variety of services and departments including: Coyote Lanes Bowling Alley, Coyote Cantina, game room, social stairs, CSUSB Bookstore, lounge spaces, The Habit Burger Grill, dining area, an outdoor plaza deck, and our massive 12,000 square foot conference center. Also known as the Student Success floor- the third floor houses our JEDI Centers: Asian and Pacific Islander Desi American Center, First Peoples Center, Latinx Center, Pan-African Student Success Center, Osher Adult Re-Entry Center, Queer and Transgender Resource Center, and Women's Resource Center.  Other campus entities include:  Associated Students Incorporated (ASI), Office of Student Leadership and Engagement, Leadership Lab, Undocumented Student Success Center and 1,000 square feet of study/lounge space.

SMSU South facilities include: a spacious lobby, relaxation and study lounge areas, meeting rooms, a state-of-the-art theater, a multi-purpose Events Center used for major events, Financial Literacy Center, Graduate Student Success Center, and E-Sports Arena.  Other services and departments located within the SMSU are Basic Needs, Obershaw Den, New Student Orientation and Family Programs, the Office of Black Student Success, and the Division of Student Affairs Office.

Work Schedule

This is a regular, full-time, salaried position. Willingness to work a flexible schedule as necessary in order to respond to emergency/urgent situations is required. This may include working extended hours, evenings, weekends and some holidays.

General Purpose

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provides executive leadership for policy development, strategic planning, organizational priorities, and operational alignment across SMSU, RecWell, RMSC, and related student union programs, facilities, and services. Supports student development through collaborative programming, student employment, and professional development. Additionally, he Executive Director supports student development by ensuring students are well-informed on SMSU operations, and on essential topics about which they may be asked to provide input and/or lead discussions.
• Establishes measurable goals and objectives emphasizing all department contributions to the overall campus experience and the financial health of both the organization and the University. Goals and objectives should also address student engagement, wellness, belonging, retention, and organizational effectiveness.
• Oversees and leads annual budgeting and planning process in conjunction with senior divisional leadership; administers and reviews all financial plans and budgets consistent with Board-approved budget procedures, student-fee purposes, reserve planning, and university/auxiliary accounting requirements.
• Monitors financial performance, budget variances, reserve impacts, and emerging fiscal issues while keeping senior leadership team and, as appropriate, the SMSU Board of Directors and Finance & Contracts Committee abreast of the organization's financial status. Promotes audit readiness by ensuring that financial, personnel, procurement, contract, property, and operating records are complete, accurate, and retained in accordance with SMSU and CSU auxiliary requirements.
• Engages stakeholders from the executive-level, student affairs, enrollment management, academic affairs, financial services, campus auxiliaries and student body and community to develop customer-centered plans, procedures, and policies.
• Identifies and evaluates contractual, partnership, and shared service opportunities, with an emphasis on continuous process improvement to optimize spending and enhance service delivery to the University and regional community. Ensures that contracts, subleases, agreements, and related business arrangements are appropriately reviewed, documented, approved, and monitored.
• Provides executive oversight of vendor and partner relationships to ensure services, agreements, and business practices align with SMSU priorities, institutional values, applicable policies, and sound business practices.
• Coordinates capital equipment purchases; facility development and renovations; long-term facility renewal, deferred maintenance, and capital planning; and supports program initiatives.
• Provides executive oversight for internal controls, policy implementation, audit readiness, risk mitigation, records retention, and compliance with applicable federal and state laws, CSU and campus requirements, auxiliary organization standards, and SMSU policies.
• Ensures compliance with federal and state regulations, industry standards, institutional policies, CSU guidelines, and auxiliary operating guidelines.
• Supports transparent and accountable governance by ensuring major fiscal, contractual, capital, and policy matters are elevated through the appropriate management, committee, Board, and campus approval channels.
• Provides direct or indirect oversight to areas above for both the SMSU RecWell and the RMSC, including alignment of staffing, services, budgets, facilities, and student-facing programs with organizational priorities.
• Is a member of the Student Life Team, which includes all direct reports under the AVP/Dean of Students.
• Serves as an integral member of the division's leadership and contributes to the recruitment and retention of CSUSB students.
• Participates in DSA Council, which includes all directors in the Division of Student Affairs.
• Collaborates with DSA partners and colleagues across campus to develop and deliver programs that support student development, student success, and student wellness & belonging, while maintaining alignment with SMSU mission, student-fee stewardship, and campus priorities.
• Other duties may be assigned.

Minimum Education and Experience Qualifications

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                                                       

Master's Degree in Business Administration, Educational Leadership, Student Personnel Administration, or Higher Education Administration or a related field. Minimum eight (8) years of progressively responsible management experience. Experience should include significant responsibility for personnel supervision, budget and fiscal management, organizational leadership, policy implementation, student-centered services, and collaboration with executive leadership and/or governing boards.

Supervisory Responsibilities                                                        

Directly supervises a total of 2 directors, 2 associate directors, 5 other managers, and indirectly supervises 26 professional staff across the entire organization. Provides executive leadership for organizational structure, staffing strategy, performance expectations, professional development, succession planning, and accountability across SMSU, RecWell, and RMSC. Is responsible for the overall direction, coordination, and evaluation of these units. Also supervises an executive assistant. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Additional Skills Required                                                     

Language Skills                                                        

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to campus leadership, public groups, and/or boards of directors.

Mathematical Skills                                                             

Ability to work with mathematical concepts such as probability and statistical Inference, fundamentals of plane and solid geometry and trigonometry, and /or accounting/financial analysis. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability                                                   

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Regularly exercises discretion and independent judgment.

Computer Skills                                                   

To perform this job successfully, an individual should have advanced knowledge of MS Office, including Excel Word, PowerPoint, Outlook and the ability to use enterprise financial, reporting, and administrative systems necessary for budget review, data analysis, and organizational oversight.

Physical Demands

Certifications Licenses & Registrations

First Aid and CPR/AED certification required (certifications may be obtained within the first month of employment).

Work Environment

The work environment characteristics described here are representati...