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Executive Assistant Jobs in Springfield, IL (NOW HIRING)

Memorial Health

Administrative Fellow

Springfield, IL · On-site

$29.44 - $45.64/hr

Working closely with the President and Chief Executive Officer, senior executives, and leaders ... objectives are achieved. * Assist in the implementation and evaluation of organizational ...

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All JobsExecutive JobsExecutive Assistant JobsExecutive Assistant Jobs in Springfield, IL

Executive Assistant information

See Springfield, IL salary details

$29.7K

$63.9K

$101.6K

How much do executive assistant jobs pay per year?

As of Aug 10, 2026, the average yearly pay for executive assistant in Springfield, IL is $63,883.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,600.00 and $74,300.00 per year, depending on experience, location, and employer.

What is the most an executive assistant can make?

The highest-paid executive assistants can earn over $80,000 annually, especially those with extensive experience, specialized skills, or working for large corporations. Senior executive assistants or those in executive-level support roles in certain industries may earn higher salaries, often supplemented with bonuses and benefits.

What exactly does an executive assistant do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and need strong organizational and communication skills to prioritize tasks efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do executive assistants manage competing priorities and urgent requests?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

What is an executive assistant?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.
More about Executive Assistant jobs
What are the most commonly searched types of Executive jobs in Springfield, IL? The most popular types of Executive jobs in Springfield, IL are:
What job categories do people searching Executive Assistant jobs in Springfield, IL look for? The top searched job categories for Executive Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Executive Assistant jobs? Cities near Springfield, IL with the most Executive Assistant job openings:
Executive Assistant jobs near you
Infographic showing various Executive Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $63,883 per year, or $30.7 per hour.

Executive III

Illinois Secretary of State

Springfield, IL • On-site

$5.9K - $11K/mo

Other

Re-posted 2 days ago

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title: Executive III
Division: Uniform Commercial Code
Union: N/A
Location: 2701 S. Dirksen Pkwy, Springfield, IL - Sangamon County
Salary: Range from $5,909 to $11,209 monthly - commensurate with experience.
Benefits: https://cms.illinois.gov/benefits/stateemployee.html
Overview:
Serves, plans, organizes, directs and evaluates the activities of subordinate administrative, technical and support staff involved in administration of Chapter 810, Article 9, Part 5 of the ILCS and 14 Ill. Adm. Code Part 180; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance; exercises responsibility for personnel management; directs the implementation of managerial policies and practices; recommends and reviews proposed legislation and managerial policies and practices; recommends and reviews proposed legislation and Administrative Rules changes; confers with other line supervisory, management and administrative staff to coordinate program functions with affected operational areas and to resolve administrative problems.
Duties and Responsibilities:
  • Plans, directs, organizes, evaluates and coordinates the activities of staff involved in administering Chapter 810, Article 9, Part 5 of the Illinois Compiled Statutes as they relate to accepting filings and certified requests from attorneys, corporations, bank officials, local, state and federal governments and courts; recommends personnel actions affecting subordinate staff; approves work standards and evaluates employee performance.
  • Exercises responsibility for personnel management and assignment of daily work tasks; establishes work standards within the section; directs the implementation of managerial policies and practices and assures that all laws and statutes are adhered to; approves the establishment and implementation of operational procedures and workflow; formulates and implements major policies effecting program responsibilities and determines needed program changes.
  • Responds to complex and technical inquiries from filers, financial institutions, etc. concerning interpretation and explanation of the provisions of the Uniform Commercial Code Act.
  • Recommends and reviews proposed legislation and administrative rules changes; reports to the Department Director and Office of the General Counsel on the impact of proposed changes or new legislation with regard to current operational procedures and workflow.
  • Confers with other line supervisory, management and administrative staff to coordinate program functions and to resolve administrative problems; attends staff meetings to keep abreast of policy and program changes.
  • Directs management research studies of the organization and of administrative policies and procedures and provides recommendations for improved efficiency to the Director of the Department of Business Services; prepares complex administrative reports including monthly and annual Division statistical and income reports.
  • Prepares and submits for approval proposed budgetary materials for the Division through managerial/supervisory staff.
  • Other duties as required or assigned.
Education and Experience:
Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with courses in business or public administration and three years of managerial experience in a public or business organization.
Knowledge, Skills and Abilities:
  • Requires thorough knowledge of the principles and practices of public and business administration.
  • Requires extensive knowledge of functions and organization of State government.
  • Requires working knowledge of the principles of business accounting, program budgeting, personnel management and statistics.
  • Requires elementary knowledge of data processing business applications.
  • Requires ability to develop and manage a statewide program.
  • Requires ability to analyze administrative problems and adopt an effective course of action.
  • Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  • Requires ability to exercise judgment and discretion in implementing and interpreting departmental policies and procedures.
  • Requires ability to estimate and budget for future needs and cost for personnel, space, equipment, supplies and services.
  • Requires ability to develop and maintain cooperative managerial working relationships.
  • Requires willingness to travel and possession of a valid Illinois driver's license as required by individual positions within the class.
Application Process:
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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