Executive Assistant Jobs in Springfield, GA (NOW HIRING)

WJCL is looking for an organized, detail-oriented team player with exceptional written and verbal skills, and the ability to prioritize and manage time effectively. A positive attitude and professional demeanor is essential along with the flexibility to work in a rapidly changing environment. Individual will work closely with the sales team to ensure effective placement of sales activity. Specifically, you'll work with the sales force on processing advertising contracts, obtaining creative materials, generating support materials for sales team, and coordinating the scheduling and launch of advertising campaigns. This is a great opportunity in a growing organization for someone who is able to maintain a high level of accuracy and remain calm under pressure. This career opportunity is a great way to get your foot in the door at a highly-respected TV station and begin a career with Hearst Television, an industry-leading television station group. 

Responsibilities

• Entering and maintaining all national orders including electronic transfer and maintenance of all MediaLine/WOCentral orders to WideOrbit.

• Learning aspects of the traffic and programming department and working hand and hand with traffic and programming support.

• Assist in assigning materials to local and political order in accordance with scheduling requirements.

• Assist in the development of sales proposals, advertising packages and client presentations.   

• Assist in the collection of traffic instructions from account executives and advertising agencies to ensure timely and accurate delivery.

• Assist in overseeing completion and distribution of the program grids, ensuring all shows are scheduled correctly and efficiently.

• Attach show numbers to programs in Titan software and maintain an organized system for tracking.

• Keep up-to-date records of program changes, updates, and cancellations, ensuring all stakeholders are informed

• Create supportive marketing materials for sales department.

• Effectively communicate with internal teams (sales, production, finance) and external clients on performance and delivery of campaigns.

• Maintain organized filing systems

• Prepare proposals based on account executive requests

• Keep progress tabs on various sales initiatives. 

• Work cooperatively with managers, co-workers and clients to deliver a high-level of service.
• Interact with co-workers, clients and the viewing public in a professional manner, both on the phone and in person

Requirements

• Must have computer and software experience.
• Previous commercial television experience a plus.
• Military experience will be considered.
• Proficient in Microsoft Excel, WideOrbit, and MediaLine preferred
• Ability to thrive in a fast-paced work environment, manage multiple projects and tight deadlines.
• Consistently meet deadlines in a challenging and dynamic environment.
• Capable of learning new systems promptly and thoroughly.
• Strong verbal and written communication skills are essential.
• Must be highly-focused, organized, and detail oriented. 
• Must take pride in work, respond to instruction well, thrive in a fast-paced environment, enjoy working independently and perform at a consistently high-level.

• Deal with the daily stresses and pressures associated with commercial television sales

• Extreme attention to detail.

• Related military training and experience will be considered.

Values in Action 

At Hearst Television we tell stories every day. Stories about people of all backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization that fosters collaboration and open communication, ensuring that the content we create is authentic, accurate and connected to the communities we serve.

Benefits

Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.

• Medical | Dental | Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ+ Health Services
• Additional benefits to meet your and your family's needs