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Executive Assistant To Property Manager Jobs in Virginia

Transwestern

Assistant Property Manager

Mclean, VA · On-site

$18.75 - $25.50/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

Trans western

Assistant Property Manager

Falls Church, VA · On-site

$19.75 - $27/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

INSPYR Solutions

Executive Assistant

Vienna, VA · On-site

$35 - $42/hr

Reports To: SVP Procurement & Vendor Management (Chief Procurement Officer) Position Summary We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated ...

TSA Inc

EXECUTIVE ASSISTANT

Springfield, VA · On-site

Executive Assistant This EXECUTIVE ASSISTANT position is located in Technology & Systems (Front ... to ensure timely handling of sensitive materials. Additionally, manages all logistics for the TS ...

New

Priority Dispatch Corp.

Executive Assistant

Richmond, VA · On-site

$65 - $90/hr

Manage and track CEO-led projects from beginning to completion.Coordinate projects involving ... Assist with company growth initiatives, new locations, partnerships, acquisitions, and other ...

Avison Young

Assistant Property Manager

Tysons, VA · On-site

$68K - $75K/yr

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate ... Overview The Assistant Property Manager reports to the Senior Property Manager, General Manager or ...

Real Property Management

Property Manager

Maidens, VA · On-site

Naturally driven to provide excellent customer service and to instill trust, the Property Manager is a natural communicator with good negotiation skills, the ability to work independently, and a ...

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Executive Assistant To Property Manager information

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What are top 3 skills for an executive assistant to property manager?

An executive assistant to a property manager should have strong organizational skills to handle multiple tasks efficiently, excellent communication abilities for liaising with tenants and vendors, and proficiency with office software and property management tools. Attention to detail and the ability to prioritize are also essential for managing schedules, documentation, and property-related correspondence.

What are popular job titles related to Executive Assistant To Property Manager jobs in Virginia?

For Executive Assistant To Property Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Property Manager jobs in Virginia look for?

The top searched job categories for Executive Assistant To Property Manager jobs in Virginia are:

What cities in Virginia are hiring for Executive Assistant To Property Manager jobs?

Cities in Virginia with the most Executive Assistant To Property Manager job openings:

Executive Assistant To Property Manager jobs near you

Assistant Property Manager

Transwestern

Mclean, VA • On-site

$18.75 - $25.50/hr

Full-time

Re-posted 21 days ago

Job description

Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern.
Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.
Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence.
POSITION SUMMARY:
The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager's obligations under the property's management agreement. The Assistant Property Manager will support the property manager with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration.
It is also the responsibility of the Assistant Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results.
ESSENTIAL JOB FUNCTIONS
  • Assist with the activities associated with a property or group of properties.
  • Assist with all lease administration duties.
  • Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.
  • Perform regular property inspections and complete inspection report. Recommends alterations, maintenance and reconditioning as necessary.
  • Assist Property Manager with the development and controlling of operating and capital budget.
  • Assist Property Manager in preparation of monthly reports for owners.
  • Work with the Property Manager to coordinate tenant improvement and capital projects.
  • Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
  • Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and TW policies.
  • Initiate and execute day-to-day operational procedures.
  • Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property.
  • Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms).
  • Track and maintain Energy Star benchmarking data so information is current and accurate.
  • Conduct tenant training meetings to improve building efficiencies.
  • Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.
  • Resolve problems to the mutual benefit of the tenant and the owner.
  • Implement and monitor tenant needs assessments.
  • Administer all leases to assure compliance with provisions/agreement.
  • Determine and execute on timely basis escalations, reconciliations, and rent collections.
  • Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.
  • Show space to prospective tenants (requires real estate license where required by state).
  • Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.
  • Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).
  • Manage and coordinate day-to-day financial transactions including accounts receivables, accounts payable, collection of rents and charges.
  • Maintain compliance with all TW personnel policies and procedures.
  • Miscellaneous duties or projects as assigned by the property manager.

POSITION REQUIREMENTS
  • A bachelor's degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline.
  • RPA designation in progress preferred.
  • Possess Real Estate License where required by state law.
  • A minimum 3 years of property management experience, preferably in commercial /Class A Office management.
  • Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
  • Angus and accounting software such as MRI, Yard or CTI preferred proficiencies.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Must be able to handle multiple projects, changing priorities and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service orientation.

WORK SHIFT:
LOCATION:
McLean, VA
This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.
ABOUT US
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion - not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.
Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.
Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
Transwestern logo

About Transwestern

Sourced by ZipRecruiter

The privately held Transwestern companies have been delivering a higher level of personalized service and innovative real estate solutions since 1978. Through an integrated, customized approach that begins with good ideas, the firm drives value for clients across commercial real estate services, development, investment management, and opportunistic endeavors for high-net-worth investors. Operating from 33 U.S. offices, Transwestern extends its platform capabilities globally through strategic alliance partners whose unique geographic, cultural, and business expertise fuels creative solutions. Learn more at transwestern.com and @Transwestern.

Industry

Real estate

Company size

1,001 - 5,000 Employees

Headquarters location

Houston, TX, US

Year founded

1978

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