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Executive Assistant To Property Manager Jobs in Oregon

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

We continue to manage the majority of properties from our original portfolio, which has grown ... The Executive Assistant should overall ensure the efficient and smooth day-to-day operation of our ...

Cascade Management

Executive Assistant

Tigard, OR · On-site

$20 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

We continue to manage the majority of properties from our original portfolio, which has grown ... SUMMARY As an executive assistant, you will provide high-level administrative support by conducting ...

Brookfield Properties

Property Manager

Beaverton, OR · On-site

  • Retirement

  • PTO

Responds to emergency situations, contacting appropriate Regional Managers or agencies as necessary. Depending on property, may perform functions of Assistant Property Manager. Some functions include ...

Emerald Staffing

Executive Assistant

Portland, OR

$60K - $65K/yr

This role is essential to managing real estate documentation, supporting marketing initiatives, and ... Conduct property research for reports and presentations * Coordinate signage orders and ongoing ...

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Executive Assistant To Property Manager information

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.

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For Executive Assistant To Property Manager jobs in Oregon, the most frequently searched job titles are:

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Executive Assistant To Property Manager jobs near you

Floating Assistant Property Manager

Meritus Property Group

Portland, OR • On-site

$19.50 - $26.75/hr

Full-time

Posted 9 days ago

Job description

About Meritus Property Group
Meritus is comprised of a committed team of commercial and multi-family management professionals that take great pride in being stewards of the built environment, operating assets efficiently, and providing an outstanding tenant experience.
Meritus currently operates retail, commercial, industrial, and multifamily properties in the Portland, Oregon metro area, including the Willamette Valley and Vancouver, Washington, through the Seattle, Washington metro area.
About the role
As an Assistant Property Manager, you will support the Property Manager in the daily operations and management of the property, including but not limited to addressing tenant inquiries, conducting tours, preparing leases, collecting rent, enforcing lease terms, and assisting in the training and mentorship of leasing staff.
What you'll do
  • Assist the Property Manager in daily operations and management of assigned residential properties
  • Handle tenant inquiries and provide excellent customer service
  • Conduct property tours and show available units to prospective tenants
  • Process applications, conduct background checks, and verify income eligibility
  • Prepare lease agreements and ensure all necessary documents are completed accurately
  • Collect rent payments and maintain accurate records of financial transactions
  • Coordinate maintenance requests and ensure timely resolution of issues
  • Enforce lease terms and handle tenant disputes or conflicts
  • Maintain organized files and documentation related to property management

Qualifications
  • Previous experience in property management is preferred
  • Familiarity with Section 8, LIHTC, and Fair Housing regulations is a plus
  • Strong phone etiquette and communication skills
  • Ability to handle conflict management and resolve tenant issues effectively
  • Proficient in office software applications (e.g., Microsoft Office, Google Suite)
  • Experience with contract negotiation is beneficial
  • Accurate data entry skills for maintaining tenant records and financial transactions

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