Executive Assistant To Project Manager Jobs (NOW HIRING)

University Health Truman Medical Center

Full time

R0018652

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Executive Assistant to CFO

101 Truman Medical Center

Job Location

University Health Truman Medical Center

Kansas City, Missouri

Department

Executive Office

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

40

Job Description

We are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.

The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.

What You’ll Do

Executive & Administrative Support

Manage executive calendars, scheduling meetings and proactively resolving conflicts

Coordinate internal and external meetings, including agendas, materials, catering, and audiovisual needs

Attend meetings, record minutes, and track follow-up actions

Handle incoming calls, visitors, and correspondence with professionalism

Maintain organized filing systems, including confidential records

Operations & Coordination

Serve as the administrative liaison for committees, leadership, and board-level interactions

Manage travel arrangements and expense reimbursements

Maintain office organization and ensure a productive work environment

Support budgeting, billing, and accounts payable processes

Policy & Compliance Support

Assist in managing and maintaining organizational policies and procedures

Communicate updates, approvals, and deadlines to stakeholders

Ensure timely uploads and tracking of policy documentation

Support survey protocols for external accreditation agencies

Reporting & Data Management

Prepare reports, presentations, and executive communications

Build and maintain spreadsheets, dashboards, and tracking tools

Compile and analyze data for leadership reporting

Additional Responsibilities

Provide cross-coverage for administrative staff as needed

Lead or support special projects with minimal supervision

Promote a culture of quality, safety, compliance, and inclusion

What You Bring

Required Qualifications:

High school diploma or equivalent

4+ years of executive assistant or advanced administrative experience

Strong written and verbal communication skills

Professional presence with a customer-service mindset

Ability to handle confidential information with discretion

Proven ability to manage multiple priorities in a fast-paced environment

Strong organizational and critical thinking skills

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)

Key Skills & Abilities:

Exceptional attention to detail and accuracy

Ability to work independently and exercise sound judgment

Strong interpersonal skills with the ability to work across all levels of an organization

Experience managing complex schedules and projects simultaneously

Comfort handling sensitive situations with tact and professionalism

Why Join Us

Work closely with executive leadership and gain high-level organizational insight

Be a key contributor to operational excellence and strategic initiatives

Collaborative, mission-driven environment

Opportunities for growth and professional development

Working at University Health is about making a difference. It's providing the best care to every patient every day.

University Health (UH), is committed to being a leader in providing a culturally inclusive workplace for our employees. UH is an equal opportunity employer. We value and celebrate our differences. We are committed to equal employment opportunity regardless, but not limited to race, ethnicity, religion, beliefs, sex (including pregnancy, gender identity and expression, sexual orientation), national origin, ancestry, language, age, citizenship, genetic information, marital status, socioeconomic status, literacy, disability, mobility, abilities, veteran status and any other category protected by applicable law.